GAIN Recommendation and Referral Summary

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GAIN Recommendation and Referral Summary

• Downloading, Installing, Generating and Editing
• Dionna Christian
• Chestnut Health Systems, Bloomington, IL
• Presentation for SAMHSA Center for Substance
  Abuse Treatment (CSAT) Adolescent Treatment
  Grantee meeting, Baltimore, MD, February 23-25,
  2004. The opinions are those of the author and do
  not reflect official positions of the government
  . Available on-line at www.chestnut.org/li/apss.

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What do I need?

• G-RRS
• Microsoft Word 97 or higher

• ICP
• Access 2000 or higher

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What do I need?

• ABS installed
• GAIN version 5.3 or higher installed
• ABS and GAIN license registered
• Staff IDs and Permissions set up

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Where do I get it?

• http//www.chestnut.org/LI/ABS/ABS
  Updates/Index.html
  
• Click on the ICP/G-RRS link
• When asked whether to Save or Open, choose Save
• Save the file where you are sure to remember its
  location
  

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ICP/G-RRS InstallationExtracting the files

• Open the G-RRS Setup.zip file you downloaded
• WinZip will open, displaying a list of files
  contained in the zip file
  
• Click the Extract button

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ICP/G-RRS InstallationExtracting the files

• Select where you would like the extracted files
  saved
  
• Select the All Files option
• Click the Extract button
• When extraction is complete, close WinZip

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Important Notice!
Before attempting to install the ICP/G-RRS, it is
CRITICAL that you are logged on to the computer
as a local administrator. If you are not, the pro
gram cannot register itself with your Windows
registry and the installation will fail.
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ICP/G-RRS InstallationRunning the Setup

• Run the ICP_G-RRS SetUp.EXE program by
• Finding the file using Windows Explorer
  double-clicking on it
  
• Accessing the file through the Run command from
  the Start menu
  
• Find the file using My Computer double-clicking
  on it
  

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ICP/G-RRS InstallationRunning the Setup

• Read the licensing agreement and click the Yes
  button to accept the agreement, which takes you
  to this screen

• Select the directory where ABS is installed and
  click the Install button

File path to ABS
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ICP/G-RRS InstallationFinishing Step One

• Click OK at the message confirming the
  installation is complete.
  
• Click the close button
• Launch ABS while still logged on as a local
  administrator (This will register the ICP/G-RRS
  program)
  
• This will finish the first step of the
  installation

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ICP/G-RRS InstallationCompleting the process

• Return to the location of the extracted files
• Windows Explorer
• The Run command
• My Computer
• Take a copy of the grrs.dot file
• on your keyboard
• Right-click with your mouse and choose copy
• Select the file and choose copy from the Edit
  menu

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ICP/G-RRS InstallationCompleting the process

• While still viewing a list of files, find your
  ABS Server directory
  
• Open the Support folder within that directory
• Paste the file into the Support folder
• Right-click with your mouse and choose paste
• on your keyboard
• Choose paste from the Edit menu
• This file must be pasted into each instance of
  ABS Server (Server version Local versions)

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The ICP/G-RRS program is now ready for use!
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Generating an ICP or G-RRS

• Log on to ABS and open the case you wish to run a
  report on
  
• From the menu at the top of your screen, choose
  AddIns, then ICP/G-RRS
  
• Verify the path to your Lookup Tables
• If the path is correct, click Yes
• If the path is incorrect, click No to change it

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Generating an ICP or G-RRS

• You should then see this screen

• Select which report you wish to generate
• Click the Run button
• Click OK to continue

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The ICP

• If you chose the ICP report, you will see a
  calculation screen.
  
• When the calculations are finished, a box will
  pop up saying Complete
  
• Click OK to open the report in Microsoft
  Access
  
• Sample ICP Report

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The G-RRS

• If you choose the G-RRS report, you will see this
  screen

• Here you can choose to show client name or
  initials, and the name of the referring agency
  
• Once these choices are made, click Run

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The G-RRS

• After the calculations are complete, the report
  will open in Microsoft Word, where you can save
  and/or edit the file
  
• Sample G-RRS

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Customizing the G-RRS template

• Open Microsoft Word and select Open from the File
  menu
  
• Browse to the Support folder in your ABS Server
  directory
  
• Select to open the GRRS.dot file (Note Do not
  try to open this file from Windows Explorer. That
  will create a new document, NOT open the
  template.)

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Customizing the G-RRS template

• From the menu, select Tools, and then Options
• On the View tab, put a checkmark in the box
  labeled Bookmarks and then close the window
  
• Locate the section you wish to delete from the
  G-RRS and highlight it. (The section should be
  between to large brackets, )

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Customizing the G-RRS template

• From the menu, select Insert and then Bookmark
• The bookmark you highlighted will be highlighted
  in the list
  
• Jot down the name of the bookmark

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Customizing the G-RRS template

• Close the Bookmark window and delete the selected
  text
  
• You should be left with two square brackets, like
  this
  
• Return to the Bookmark window (Insert, Bookmark)
• Find the Bookmark name you wrote down, select it,
  click the Delete button, then close the window
  
• Make any spacing adjustments in your document and
  then save it

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Where do I go for help?

• Your sites ABS Administrator
• Your sites APSS website
• Contact ABS Support
• ABSSupport_at_chestnut.org
• Dionna Christian [phone] ext. 83400