YOUNGSTOWN STATE UNIVERSITY

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YOUNGSTOWN STATE UNIVERSITY Information
Technology Tools for Engineers Groupware and
Collaboration tools Group 5
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CONTENTS Introduction Yahoo Groups Google
Groups Groove Sakai Project Microsoft
NetMeeting Hot Office Microsoft Live Meeting
Macromedia Breeze
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Introduction Collaborative software, also known
as groupware, is application software that
integrates work on a single or multi projects by
several concurrent users at separated workstations
Where to use it? Holding meetings Discussion
forums Working on documents
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• 1) Yahoos Group
• http//groups.yahoo.com
• Creating your own group or join other groups.
  Also Yahoos group provide a search engine to
  find an interested group

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• What kinds of features does Yahoo Groups have?
• Message Post Menu
• Chat
• Files
• Photos
• Links
• Databases
• Polls
• Calendar

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• 2) Googles Groups
• Free service which helps groups of people
  communicate effectively using email and the Web
• bookmark topics
• announcement lists
• mailing lists
• public discussions

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3) Groove project http//www.groove.net From
the name of virtual office Groove is a tool for
the businessmen or people who want to use more
advanced technologies which are common these
days. Such as File Sharing, Manage Meetings and
Projects, and Track data and Processes.

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Groove Main Page

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Groove project

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• 4) Sakai Project
• www.sakaiproject.org
• Sakai Project is a not-profit web-site which has
  been developed by Sakai Foundation
• Without downloading, we can use Sakai Projects
  Collaboration Server using Sakai instead
• Sakai is a set of software tools designed to
  help instructors, researchers, and students
  create websites for collaboration. Using a web
  browser, users choose from a set of features to
  create a site that meets their needs.

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• Sakai Projects Examples
• A project director can create a website to make
  announcements and share resources, such as
  documents or links to other resources on the web.
• An instructor can create a website that serves as
  an online discussion board for students to
  collaborate on an assignment
• A student can create a class website to work on
  and submit assignments electronically

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• Sakai Project
• www.sakaiproject.org
• Sakai software is part of the Sakai Project
  (www.sakaiproject.org), an RD project for
  creating open source collaborative tools for use
  in learning, research, and other types of
  distributed group work.

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• Sakai Projects features
• www.sakaiproject.org
• Announcements
• Home
• Assignments
• Chat Room
• Discussion
• Drop Box
• Email Archive
• Gradebook

• Membership
• News
• Preferences
• Presentation
• Profile
• Resources
• Syllabus
• Wiki

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Sakai Projects features
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• 5) Microsoft NetMeeting
• http//www.Microsoft.com/windows/netmeeting
• Simple collaboration task with a friend or a
  client.
• In general, audio video chat tool
• NetMeeting can be downloaded from the website for
  free
• It is included in Windows2000, under
  communications tool
• It can be used a web phone too

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• Microsoft NetMeeting Features

• Video and Audio Conferencing
• Chat
• Internet Directory
• File Transfer
• Program Sharing
• Remote Desktop Sharing
• Security
• Advanced Calling
• Whiteboard

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• 6) Hot Office http//www.hotoffice.com
• HotOffice is a web based group-virtual office-
  collaboration software.
• The HotOffice virtual office service gives you a
  powerful suite of communication and collaboration
  tools
• There is no need to download or install the
  software.

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Hot Office Features

• Document Management
• Customization
• My Desk
• Calendar
• Bulletin Boards
• Group Contact Manager
• Online Document Viewer

• Private Chat Rooms
• Web Links
• Access Rights
• Reminders
• Email

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Hot Office

• Email Example

• Files and Documents Example

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Hot Office
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7) Microsoft Live Meeting

• Live Meeting is one of the window-based group
  collaboration software
• It considered more advanced web-technology tool
  than Net Meeting.
• easy to use online meeting solution for small
  collaborative meetings and large events and
  training

• Some Features
• PowerPoint Viewer
• Whiteboard
• Text slide
• Polls
• Annotations

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Microsoft Live Meeting

• White board example

• Attendee Pane

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Microsoft Live Meeting
Feature Two types of software (Web-based and
Window Based group consol) 14-day trial version
is available. Plenty of tools that help users
held the meeting and do it effectively. Pull down
menus that contains sub menus like other windows
program Too many menus that can be obstacles for
users to become familiar with it.
Cost 14-day trial version is available. Named
User 5 named users 180 per user per year, plus
3,000 annual fee for standard edition Room Start
s at 12,000 for a 50-seat room per year, plus
3,000 annual fee (S/E) Starts at 20,000 for
50-seat room per year, plus 3,000 annual
fee(P/E) Monthly Minutes Starts at 0.35 a
minute, plus 3,000 one-time fee (S/E) Starts at
0.45 a minute, plus 3,000 one-time fee (P/E)
Shared Seats 900 per seat, plus 3,000 one-time
fee (S/E) 1,800 per seat, plus 3,000 one-time
fee (P/E)
Easy of use Familiar platform which is similar to
other windows program. It takes a lot of time to
be familiar with this program. Need help file in
order to understand each feature. Complicated for
users to add and remove each pane. Not easy for
first users to handle with. Need instructional
supports.
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8) Macromedia Breeze

• General
• web-based group collaboration tool
• software is comprised of the core Breeze
  Communication Server and applications for
  real-time and on-demand communication.

• Some Features
• There are four types of users of Breeze. They are
  
• Breeze Presenter Content Viewers.
• Breeze Meeting Participants.
• Breeze Meeting Presenters.
• Breeze Presenter Authors

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Macromedia Breeze

• online real-time meeting

• User Training

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Macromedia Breeze
Easy of use Simple menus which is commonly used.
Well arranged sub menus which guide users to
achieve the goal. Guiding statements in each page
that lead users to do their job without
doubt. Simple but effective help files provided
Feature Web-based group collaboration tool 15-day
trial version is available. Plenty of tools that
help users held the meeting and do it
effectively. Audio and video applied presentation
available Easy understandable menu
arrangement Strong tool for training and meeting
management for enterprises. Different software
options for each groups
Cost 15-day trial version is available. Starter
Pack(5 Users) 375.00/month Starter Pack(10
Users) 750.00/month Pay-Per-Use Plan
0.32/min/user
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