Cataloging Dept. Road Show 8162005

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• Cataloging Dept. Road Show 8-16-2005

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Who we are

• Joe McNeill, System Admin. And Dept. Head
• David GuilloryAssistant Cataloger
• Kenneth AwagainCoordinator of Library Services
• Karen BarczakLibrary Specialist II

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Definition of cataloging

• Processes involved in constructing a catalog
  describing documents so as to identify and
  characterize them providing entry points
  peculiar to the document, e.g., author headings
  or title headings providing for subject and
  format information. Sometimes used to include the
  process of classification.

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MARC records The CORPS of what we do

• Where they came from?
• Henriette Avram from LC

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What we used to do

• Create 3 x 5 cards with a hole in the bottom

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Library Management Systems -- LMS

• Comprehensive integrated computer-
• based system that provides control
• over all major library functions
• including traditional processes such
• as cataloging, etc., statistics provision
• and more recently developed services
• such as access to an organizations PC
• network remote databases and the
• web.

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What we do now (Our Mission)

• The Cataloging Department supports the teaching,
  research, and service missions of Frazar Memorial
  Library and the University by providing
  bibliographic access to the collections housed in
  the main stacks, Reference, Curriculum Materials
  Center, Farrar Hall, Government Documents,
  Special Collections and Archives, and the
  Performing Arts Library, Shearman Fine Arts Hall.

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What we do now (Our Mission)

• To accomplish this goal, the Department strives
  to

• Create, organize and maintain accurate and
  comprehensive bibliographic data for all the
  material in the Library's collections.
• Follow recognized national and international
  standards for cataloging.
• Remain current in bibliographic and technological
  advances.

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What we do now (Our Mission)

• To accomplish this goal, the Department strives
  to

• Insure maintenance of quality through continuing
  education and training.
• Insure efficiency by examining existing
  procedures and possessing a willingness to
  institute new procedures and technology when
  appropriate.
• Create and maintain harmonious atmosphere with
  other Library Departments and the University.

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The LMS we use
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Who provides technical support?
Applications Consultant Cathy Sicard (225)
578-3751 cathy_at_lsu.edu

• Director
• Ralph Boe
• [phone]
• rjb_at_lsu.edu

Associate Director Sara Zimmerman (225)
578-3705 sara_at_lsu.edu
Programmer/ Analyst Mary Laird (225)
578-3753 bron_at_lsu.edu
Programmer/ Analyst Marcy Stevens (225)
578-3771 marcy_at_lsu.edu
Consortium Librarian John Guillory (225)
578-3758 johng_at_lsu.edu
Consortium Librarian Lisa Stigall (225)
578-3735 beene_at_lsu.edu
Consortium Librarian Zehra Zamin (225)
578-3747 zehra_at_lsu.edu
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Who provides local support and encouragement?
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Modules and features available

• Acquisitions Acquiring quality materials to
  catalog and process
• Cataloging Making access available of acquired
  items through creating and editing MARC records
• Authorities Controlling headings for proper
  access to the collections

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Modules and features available

• Circulation Allowing patrons to use the items
  acquired and cataloged
• Reserve Control of heavily used materials
• Serials control Managing serials for quality
  record keeping
• OPAC Essential for public services

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Steps involved

• Search item in Workflows from acquisitions module
• Check record for fullness and match points
• If overlay is needed, search the item in
  Connexion to find the correct record

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Steps involved

• If not in WorldCat, call up work form for the
  type material and proceed to do original
  cataloging
• If overlay is needed, use SmartPort either
  connecting to LC or OCLC

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What do we catalog

• Books (monographs)
• Serials
• Media items (Videos, DVDS, etc.)
• Tests
• 3-dimensional objects (Realia)
• ANYTHING!!

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Tools that help us catalog

• AACR2 with revisions
• LCSH
• LC Classification Schedules
• Dewey Classification Schedules
• LC Authority files on-line
• Member copy in OCLC (examples)
• WorldCat

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Unusual Items we have cataloged

• Refrigerator magnet
• Test collections
• Sheet music of all kinds
• Stamp collections
• Art objects (Wampum belt)
• ANYTHING

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Why do we say anything

• AACR2 rules
• Copy cataloging in OCLC
• Challenges and determination

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Quality Control (HOW?)

• AACR2 rules
• LC authority files on-line
• MARCIVE authority loads
• Continued upgrades of Connexion
• Continued upgrades of Sirsi

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How to we keep current?

• Professional meetings
• LOUIS
• Journals
• Internet
• E-mail and listservs (Autocat and OCLC-Cat)
• Web sites (see links in our staff manual)

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Ongoing projects

• Upgrade NetLibrary records to have LC call
  numbers
• Record enhancements (adding contents notes when
  possible)
• Database clean-up (removing items at discard
  level)
• Keeping new items cataloged ASAP (back log is
  minimal)

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Challenges for the future

• Electronic resources more websites needing to
  be added to our catalog
• MetaData
• FRBR (record gathering)
• RDA (revised AACR2)
• (These are just a few)

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Database enhancement

• Review and revise withdrawn procedures
• Withdraw item in our system from public view and
  cancel holdings in OCLC as needed
• Add new locations as needed
• Add material types and item categories as needed
  to enhance searching in iLINK

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Future Plans

• Complete our staff manual
• Place our staff manual on the library web site
• Continue to interact with staff to provide
  quality cataloging and processing of all items in
  the collection

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Where to find us?

• Room 110 (OCLC terminal room, ext. 5730
• Davids office, Room 117, ext. 5735
• Kenneths office in Directors suite, ext. 5737
• Karens office adjacent to circulation,
  collection management, OCLC terminal room, and
  Holcombe archives room, ext. 5728
• Joes office, Room 116, ext. 5720

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