Badge Control, Attendance, TACS

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Badge Control, Attendance, TACS

• AM Standard Operating Procedure

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Badge Control

• In FY-02 Overtime in one Area cost an estimated
  600 million dollars
• Of that OT, one Area Audit determined unneeded or
  unauthorized overtime cost an estimated 111
  million dollars (18 )

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Reasons For Unauthorized OT

• No Control Of Employee Badges
• Badge Racks Not Locked
• Employees Have Early BTs
• Employees Keep Badges On Their Persons All Day

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Badge Control - Before
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Badge Control - SOP

• Badge Rack And Reader Should Be Located In Easy
  View Of Supervisor
• Badge Racks Should Always Be Locked
• Supervisor Should Unlock Badge Rack 5 Minutes
  Prior To Employees Begin Tour
• Ensure Unclaimed Badges Are Withdrawn Or Made
  Unavailable
• Ensure Employees Do Not Take Badges With Them

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Badge Control - SOP

• Ensure employees have no more than 1 timecard
• Prohibit the use of timecard swapping with other
  employees
• Provide a locked container for employees to place
  their badge cards after ending their workday

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Badge Control - After
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Badge Control - After
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AM Attendance Control Procedures

• Upon arrival to your workstation, determine any
  unscheduled absences
• Absent employees badge should be pulled and held
  with PS form 3971
• Print all 3971s for employees signature
• Manager will enter all changes of schedule into
  DOIS

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AM Attendance Control Procedures

• Determination for filling any vacant position
  SHOULD NOT be made prior to volume being entered
  into DOIS
• Unscheduled absences should not necessitate
  replacement overtime
• Managers responsibilities for message reports
  should not be addressed at this time
• All message functions are to be completed after
  all morning delivery functions are complete

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Time Attendance Collection System

• It Will Permit The Manager To Verify / Review
• Reporting Time
• Operation Number
• Leave Time
• Return Time
• End Time
• The TACS System Provides Supervisors With Actual
  Work Hour Data Used To Monitor Their Labor Hours
  And Dollars At The Local Level

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TACS - SOP

• A standard operating procedure has been
  implemented in this process
• Below are the reports available in TACS and
  incorporated into this SOP
• Clock Ring Errors
• Unauthorized Overtime
• Employee Moves
• Previous Day Work Hours
• Station Summary
• Tour Deviation