Basic Document Production Skills

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Basic Document Production Skills

• Required by HEJs Students

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Skill at Using Programs

• MS Word
• MS Excel
• MS Powerpoint
• Acroat Pro
• Acrobat Distiller
• ProCite
• Adobe Illustrator
• ChemDraw

• MS MapPoint
• MS Access
• Igor
• IrfanView
• VBA for MS Excel
• SSH
• FTP
• CD Creation

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MS Word

• Styles and formatting
• How to create and manage
• How to apply
• Tables (Word and Excel linked)
• Inserting, formatting
• Figures (eps, png)
• Inserting, formatting
• TOC, TOA, Refs
• Two column text, figures

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MS Excel

• Formatting Tables
• Auto formatting
• Copying to Word
• Charts and Sheets
• Whole Book on Charts
• VBA
• Save time

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MS Powerpoint

• Templates
• learn to use a few
• technical not business
• styles
• Graphics
• what works well
• Fonts
• styles
• Limit Animation

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Change

• Templates

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Adobe Acrobat Pro

• How to create pdfs
• Using Office add-in
• Printing to Distiller
• Building pdfs from pdfs
• sorting, coping, extracting
• Editing pdf files in Acrobat
• fixing text
• adding text, lines, comments
• Save as

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Adobe Acrobat Distiller

• Create pdfs by printing
• Postscript files
• eps files
• Distiller preferences
• what does embedding a font mean?
• Quality of graphics and size
• test settings with your graphs

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Procite

• Where to get citations
• Managing citations
• Auto insert in MS Word
• Libraries of procite references

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Adobe Illustrator

• What is Postscript?
• Why use Postscript?
• What is eps file?
• Drawing diagrams
• How to use the tools
• Editing pdf files
• merging multiple files
• special concerns

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Using Illustrator to create transparent
backgrounds
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ChemDraw

• Create chemical structure diagrams
• Create reactions sequences
• Save as eps files
• Edit with Illustrator

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MS MapPoint with Excel Data
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IGOR Graph
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Your Charge

• You MUST learn MS Word, Excel, Powerpoint,
  ProCite skills before you create your DRAFT
  Thesis.
• I will not review your content if the formatting
  is random and you are not using styles
• Your life will be much easier if you learn all
  about Acrobat and Illustrator
• You need to practice inserting figures and
  creating captions and Tables of Figures

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How?

• Some know, some dont
• Teach each other
• Hold group work sessions
• HEJ and KGS will do demos and walk thorough
• Have assignments/homework
• HEJ will give you example Word files that need
  fixing