Continuity of Government Community of Practice Maintenance

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Continuity of GovernmentCommunity of
PracticeMaintenance

• Training

The Honorable Edward G. Rendell,
Governor Commonwealth of Pennsylvania
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The CoG System
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CoG PROGRAM MAINTENANCE PURPOSES

• Develop, manage, and maintain viability,
  capability, and readiness.
• Ensure the Agencys plan remains effective and
  suited to its purpose.
• Ensure the availability of an acceptable level of
  business continuity.
• Provide for a multi-year strategy.

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AN EFFECTIVE MULTI-YEAR STRATEGY

• Has clearly defined scope
• Ensures CoG/COOP plans reflect current
  organizational conditions
• Defines short- and long-term goals and objectives
• Forecasts budgetary requirements

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AN EFFECTIVE MULTI-YEAR STRATEGY

• Anticipates issues and obstacles
• Establishes milestones
• Establishes CoG plan maintenance responsibilities
• Outlines maintenance activities and frequencies
• Establishes evaluation criteria

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AN EFFECTIVE MULTI-YEAR STRATEGY

• Considers relevant statutes, legal requirements,
  and/or agency-specific policies
• Contains documentation
• Contains official endorsement

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MAINTENANCE TEAM RESPONSIBILITIES

• Maintain plan readiness and accuracy
• Address and resolve relevant policy issues
• Advise agency head on relevant matters
• Coordinate with related agency programs
• Conduct testing, training, and exercises
• Update plan

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Maintenance Team Resources

• Senior management
• Middle management
• Supervisors and employees
• CoG Teams
• Training and development
• Human resources
• Counsel

• Budget
• IT
• Facilities management
• Security
• Public Relations
• Unions
• Suppliers
• Subject experts

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SAMPLE ACTIVITIES FREQUENCIES
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SAMPLE ACTIVITIES FREQUENCIES
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MAINTENANCE FREQUENCYGUIDELINES

• Update/ Revise/ Maintain plan components
• As scheduled
• In response to significant agency change
• In compliance with legislation
• In response to an exercise/ after-action review
• At least once per year

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LISTS/ CHARTS TO BE MAINTAINED

• Plan distribution
• Technical restoration scripts
• Sequence of events
• Vendor contact information
• Restoration priority

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LISTS/ CHARTS TO BE MAINTAINED

• Internal contacts
• External contacts
• Alternate site equipment inventory
• Inventory retrieval procedure
• Salvage procedure
• Software

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BUDGETARY CONSIDERATIONS

• Plans and procedures
• Alternate facilities
• Interoperable communications
• Vital records and databases
• Testing, training, and exercising
• Logistics and administration
• Security
• Miscellaneous

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Ensure the Maintenance Plan is

• Vigorously maintained
• Clearly defined
• Clearly understood
• Well-documented

• Proactive
• Supported
• Current and accurate
• Effectively controlled

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DELIVERABLESFEBRUARY 18, 2005

• Outline of a multi-year strategy and program
  management plan that includes
• Annual updating driven by training and exercise
• Ongoing updating driven by organizational change