Procurement to Payment at BNSF

1
Procurement to Payment at BNSF
2
Procurement

• End user has various ways to procure material
• Mainframe system
• Stock
• Non Stock (DODS)
• Single Source
• eProcurement (Clarus - Source Net)
• Stock - Warehouse Replenishment

3
Procurement

• Mainframe System
• Stock
• Procure material from BNSF warehouse
• Non Stock (DODS)
• Single Source
• eProcurement (Clarus - Source Net)

4
Procurement

• Mainframe System
• Stock
• Procure material from BNSF warehouse
• Non Stock (DODS)
• Single Source
• eProcurement (Clarus - Source Net)

5
Procurement

• Non Stock (DODS)
• Online Requisition
• With or without BNSF Part Number
• Auto PO
• Manual conversion to PO
• Approval
• Overnight batch - EDI or Paper
• Invoice triggers receipt email to user

6
Procurement

• Mainframe System
• Stock
• Procure material from BNSF warehouse
• Non Stock (DODS)
• Single Source
• eProcurement (Clarus - Source Net)

7
Procurement

• Single Source
• Requisition to Purchase Order process is the same
  as DODS, but supplier is pre-determined
• Purchase Order goes out with zero price

8
Procurement

• Mainframe System
• Stock
• Procure material from BNSF warehouse
• Non Stock (DODS)
• Single Source
• eProcurement (Clarus - Source Net)

9
Procurement

• eProcurement (Clarus - SourceNet)
• Real-time (hourly) EDI to supplier
• Nightly batch interface to mainframe
• Hard copy
• Email/fax

10
Procurement

• Stock - Warehouse Replenishment
• Various schedules for warehouses
• Auto PO
• Buyer approval
• Overnight batch to EDI / Hardcopy
• Receipts passed by warehouse personnel

11
Procurement

• EDI Purchase Orders
• Approx 200 - 300 a.m. Monday - Friday
• Currently support 3040, 3060, 4010
• Functional Acknowledgement (997)
• Supplier Contacted
• PO Acknowledgement desired for Back Orders, Price
  exceptions, Part Number errors, etc.

12
Invoices

• EDI
• Translator - 300 a.m. - 7 days
• Front-end edits
• Fax to supplier
• Web
• Process same as EDI
• Paper

13
Payment

• Nightly Batch Run - Sun-Thur
• EFT
• 820 Payment Order / Remittance Advice
• Must get RA info from your bank
• Check

14
Contacts

• Purchase Order
• Dan Harmes 785-435-5946
• daniel.harmes_at_bnsf.com
• Invoice
• Lucille Gilkey 785-435-3204
• n.gilkey_at_bnsf.com
• Information Systems Services
• Jerry Tapee 785-435-2435
• jerry.tapee_at_bnsf.com