Principles of Verification and Performance

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Principles of Verification and Performance
SIMPLICITY ACCOUNTABILITY
FINANCIAL MANAGEMENT CONTROL
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Principles of verification

• Guiding principles
• Major equipment and self-sustainment capabilities
  are defined in terms of operational capability
  for each category/sub-category
• UN is responsible to ensure that major equipment
  and self-sustainment meets the requirements of
  the mission in accordance with the terms in the
  MOU
• UN verifies status, condition and quantity of
  equipment and services
• Control is implemented in cooperation between UN
  and TCC
• UN has a responsibility to assign an official
  (Chief COE also POC) to the inspection team for a
  sufficient period of time to ensure continuity in
  the control activities
• Reasonability view
• Meet military function at no additional cost to
  UN or TCC
• Medical equipment must be in accordance with
  equipment lists
• Inspection results serve as basis for
  consultations in mission to ensure capabilities
  are met, alternatively partner may seek to
  renegotiate MOU
• Inspection reports serve as basis for
  reimbursement.

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Verification and Control Procedures

• UN Responsibilities
• It is a UN responsibility to ensure operational
  readiness of equipment and services are verified
• Operational Readiness Inspection at least every
  six months and anytime mission believes standards
  are not met
• ME Count and inspect, operational,
  classification, agreed number, UN color, used
  properly, safe, maintenance capability, spare
  parts and consumables (wet lease)
• SS Sufficient and satisfactory.
• Standard operational reporting by contingent
• Monthly ME serviceability
• Operational Ammunition Expenditure Certificate
• Self-sufficiency items upon deployment (list,
  volume, prices in US).
• Periodic Verification Inspections / Spot checks.

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Verification and Control Procedures

• Inspection Conduct
• Inspections conducted by COE Inspectors and
  various experts (civilian/military/police
  personnel)
• Integrated COE Unit under CISS day to day
  business
• Ad hoc COE Experts OPS FHQ/UNPOL HQ, Medical
  Doctor, Transportation Officer, Communications
  Officer, Engineering Officer
• Occassional Environmental Officer, PCIU,
  LogsOps, Rations, Fuel.
• COE Unit works closely with JLOC, ISS Support
  Sections, and CISS, and is a valuable partner for
  the contingent on all aspects of COE/MOU
• Inspections Arrival, Operational Readiness
  Inspections, Periodic/Monthly Spot Checks,
  Departure.

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Verification and Control Procedures

• Contingent Arrival in Mission Area
• Upon arrival in Mission Area, Contingent
  Logistics Officer should immediately contact
  Chief COE for
• General COE Briefing
• Introduction to Self-reporting scheme,
• Coordination of first inspection.
• A complete list of major equipment (serial
  numbers, quantity, make and model, UN painted
  (yes/no), national registration number,
  operational status (yes/no), location,
  odometer/hour meter reading).
• A list of personal weapons.
• List of rations, POL, food, and water with prices
  in US and date of expiration initially brought
  for self-sufficiency purposes.
• Present ammunition and explosive holdings
  indicating type/calibre and number of
  rounds/volume.
• Arrival Inspection
• Inspect Major Equipment to ensure correspondance
  with MOU
• Contingent demonstrate and explain agreed
  self-sustainment capability for assessment of
  operational capability (inspection within six
  months)
• UN demonstrate its self-sustainment services.

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Verification and Control Procedures

• Reporting
• Signed verification reports to UNHQ for
  reimbursement on a quarterly basis, normally Jan
  Mar, Apr Jun, Jul Sep, and Oct Dec.
  Minimum one inspection per quarter and three
  serviceability reports.
• Mission Quarterly Impact Statement
• COE/MOU Management Review Board to review
  inspection results and recommend action.
• Repatriation inspections

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Verification and Standards
Major Equipment

• Must arrive in mission in serviceable condition
• Must have all associated minor equipment and
  ancillaries
• Contingent maintains equipment and provides spare
  parts, consumables (except POL) and replacements
  
• Contingents have the option to bring 10 above
  agreed MOU quantities to meet serviceability
  standards.
• Examples
• Vehicles and MHE
• Armament
• Engineering Equipment
• Medical Equipment
• Generators (gt20 KVA)
• Water Treatment Plants

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Shortfalls Major Equipment
Verification and Standards

• Unserviceable due to old equipment and
  insufficient maintenance (lack of minor
  equipment, spare parts and consumables, and
  limited workshop capability)
• Unserviceable odometers and hour-meters
• Safety issues such as lack of first aid kit,
  fire extinguishers, serviceable lights and hand
  breaks. Worn out tires
• Insufficient number of trained operators
  (engineering equipment and water treatment plants
  in particular)
• Equipment sensitive to environmental conditions
  (Medical and other)
• Deployment/re-deployment of equipment without
  UNHQ approval and MOU amendment and with no
  mission coordination
• Proper packing of COE during deployment

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Shortfalls Major Equipment (cont.)
Verification and Standards

• Sufficient ME generators to also operate UN
  provided accommodation (air conditioning and
  electrical cooking equipment)
• Lack of special oils and lubricants such as
  brakes and hydraulic fluids, battery acid,
  distilled water, and oils for various special
  equipments, in particular during initial phases
• Insufficient MHE capability a challenge to
  re-supply of spare parts and consumables Long
  supply lines
• Keep relevant files in the unit for continuity
  (VRs, Check lists, work shop files, documents)
• Crew served weapons definition
• Major equipment in support of self-sustainment.

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Verification and Standards
Self-sustainment

• UN to identify and request self-sustainment
  categories it can not provide
• UN has a responsibility to ensure that any
  self-sustainment services provided by a TCC
• Meet minimum operational capabilities
• Are compatible with other TCCs where interface is
  required and that
• Cost to the UN is similar to what it would have
  cost the UN to arrange centrally for provision of
  services.
• No UN support in TCC categories except POL
• Only reimbursement for satisfactory services
• ME in support of self-sustainment will be
  reimbursed under self-sustainment (except when
  force level asset).

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Shortfalls Self-sustainment
Verification and Standards

• Lack of consumables, in particular batteries for
  all purposes incl. communications equipment
• Insufficient number of medical staff, especially
  for small units such as FPUs, enabling units,
  and independent companies (able to split into two
  medical teams)
• Inadequately ventilated kitchen facilities and
  lack of hot water for dishwashing and general
  cleaning
• Insufficient reefers for cold and frozen storage
  (a contractor may provide, however on
  cost-recovery terms)
• Inadequate general maintenance (minor repairs in
  electrical, plumbing) based on local, technical
  standards due to inadequate capability to
  purchase spare parts and supplies in mission
  area.

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Shortfalls Self-sustainment (cont.)
Verification and Standards

• Binoculars, NVD/NVG and GPS and laser range
  finders sufficient for operational requirements.
  Personnel must be able to operate
• Cramped/insufficient accommodation
• Sub-standard hygiene in kitchens and ablutions
  due to lack of maintenance and tiles, and
  measures against insects and rodents
• Insufficient portable (long-range) communications
  equipment for deployment by air
• Sufficient small generators (lt20 KVA) - one per
  platoon and one for essential unit locations for
  medical center, OPSCEN, COMCEN, and small
  refrigerators
• Significant lead time if UN to take
  responsibility.

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Other observations
Verification and Standards

• No ammunition for weapons
• Insufficient number of equipment for riot control
  equipment and police equipment (batons, helmets
  with facial protection, leg and arm protection,
  gas masks and filters, reflector jackets, etc.)
• Unsuitable body armor/inadequate level of
  protection (L-4 / Basic Fragmentation Vests)
• Spillage of oil and lubricants (including cooking
  oil), and inadequate storage of hazardous waste.
  Compliance with mission and DPKO draft
  environmental policies important. Appoint an
  Environmental Officer and seek advice with the
  Missions Environmental Officer. Unit fuel points
  needs to be properly secured against
  contamination
• Safe storage of ammunition may be difficult due
  to crowded conditions and proximity to neighbors.
  Roofing and cooling. Seek advice with PKO
  Ammunitions Technical Officer
• Insufficient fire detection and fighting
  capability. Take steps for detection, plans, and
  drills
• Training by mission experienced personnel and
  clear hand-over instructions can significantly
  reduce adverse impacts from rotations.

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Principles of Verification and Performance
CONTINGENT OWNED EQUIPMENT UNIT
UNHQ, MARCH 2008