Public Service Workplace Developments,Challenges, Gains and Weaknesses

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Public Service Workplace Developments,Challenges,
Gains and Weaknesses

• MITIGATING THE IMPACT OF HIV/AIDS IN THE PUBLIC
  SERVICE

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PRESENTATION OVERVIEW

• Vision and Mission of the ImpactAction Project
• Program of Action April 2001
• Key Elements of the Public Service HIV\AIDS
  Implementation Strategy 2002-4
• Communications Campaign Tender and Way forward
• Public Service Regulations and Outline of the
  Workplace Manual ,Guide Development on HIV/AIDS
  in PS, general response on consultation
• Policy Development (PSCBC HIV\AIDS Workplace
  Policy)

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IMPACT ACTION PROJECT

• Conceptual response of the Minister for Public
  Service and Administration, Minister GJ
  Fraser-Moleketi as early as 2000, as a response
  from the employer perspective within the context
  of the (IMC) Inter-Ministerial Committee on
  HIV\AIDS, SANAC(South African National AIDS
  Council)
• VISION To have a well informed and supportive
  public service where HIV\AIDS is effectively
  managed
• GOAL To ensure that the public service is able
  to sustain a quality service in spite of the
  progression of HIV\AIDS in South Africa

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PROGRAMME OF ACTION 2001

• Background of this document was from the IA
  Project Document that later led to the Impact
  Study Phase, and Response Phase,
  Monitoring\Quality Assurance Phase by the
  Minister through DPSA, SAMDI and PSC..
• Targeted Outcomes for 2OO1\2002 and Achievements
  thereof
• Policy and Legislation
• Workplace Policy Framework and Minimum Standards
• National Strategy on Human Resource
  Development(HRD) to include HIV\AIDS
• Research on Medical AssistancePensions the
  Public Service
• PSCBC Agreements
• Workplace program and policy for DPSA SAMDI to
  pilot best practices and to develop monitoring
  and evaluation tools to be tested

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Program of Action of 2001 cont..

• Establishment of the training program\course for
  managers and supervisors by SAMDI
• Effective learning Forums and networks creation
  to support policy implementation, minimum
  standards and workplace programs- national and
  provincial departments
• To put HIV\AIDS in the public service workplace
  on the Agenda of FOSAD and Cabinet through our
  Minister and DG
• Establish and support the workplace focussed
  Voluntary Counseling and Testing (VCT) pilot
  sites, or Comprehensive Workplace Health Services
  Program

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Key elements of the Public Service HIV\AIDS I.S.

• Situational Analysis and the Role of the Ministry
• Targeted outcomes and achievement\Outline
• Progress has been made on Workplace Policy
  Framework, Conditions of Service,legislation
  review,Learning Networks and Sharing of Best
  Practice(Capacity Building TrainingSupport)

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Key Elements of the I.S. cont

• Challenges to the Project
• Integration to broader functional areas of
  DPSA and the Ministry
• Our role in SANAC as a sector and the
  political dynamics
• Operationalising Policies and Programs that
  we have proposed
• in the Manual, PSR, e.g. demand on (
  HIV\AIDS Committees, EAPs, Special Programs etc)
  - Partnerships with the Private Sector (SABCOHA),
  local government
• Maximizing the drive, speed to ensure
  sustenance of quality service delivery whilst
  noting the threat of HIV/AIDS e.g.(HRs readiness
  to prepare for scarce skills retention,
  succession planning, transfer of knowledge and
  skills for continuity etc.)

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Key Elements of I.S
More employees who are sick
More employees who die

• Higher rates of absenteeism
• Higher no of employees who require medical
  treatment additional costs
• Additional strain workload on those who remain
• Lower productivity

• Higher turnover rates
• Higher recruitment HRD costs
• Higher pension costs
• Lower morale

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Key Elements of the I.S.

• MAIN FOCAL AREAS
• Institution Building
• Consultation and co-ordination mechanism
• Facilitation Policy Implementation
• Monitoring and Evaluation
• Projects Operational Plan

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COMMUNICATIONS CAMPAIGN TENDER

• Purpose and Key objectives
• Political and administrative leaders of govt.
  depts
• Organized labour
• General Public,opinion formers and community
  stakeholders
• Public Servants
• Deliverables
• Communication Strategy
• Action Plan
• Budget
• Implementation\Actual Campaign
• Final Report

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COMMUNICATIONS TENDER

• Methodology
• Structure Project ManagerProject Steering
  Committee- document reviews-informant
  interviews,focus group discussions , consultative
  process widely and strategically etc.
• Phase 1 Research and Consultation, Phase 2
  Approval, Phase 3 Implementation, Phase 4
  Project Closure
• Duration \ Time-Frame
• Predicted to last three to four months at least
  subject to the action plan of the potential
  service provider
• Evaluation Criteria
• possibility of approaching National Treasury for
  special deviations on specific aspects

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PUBLIC SERVICE REGULATIONS AND WORKPLACE MANUAL
GUIDE UPDATES

• Key process features of the Amendments to the PSR
• Approval
• Gazzeted
• Publicized and promoted (Who, How, When ,to
  whom?)
• Facilitation of implementation process\ roll-up
  \kick start
• Focus elements , implications and interpretation
• Occupational Exposure- (Compensation
  Commissioner?) READY!!,proof of the facts,
  validation, remedy\prevention(High risk groups)
  Procedure for case handling(PS Disciplinary
  Procedure, Grievance Procedure?)
  CONFIDENTIALITY!!!
• Public Service Protocol and Ethical Code on the
  Management of VCT (National Dept Health Policy
  Framework?) ALL I NCLUSIVE!!

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WORKPLACE MANUAL DEVELOPMENT

• Where are we?
• Draft has been developed and consulted through
  Workshops
• KZN, EC, GTG, MP, NW, all National Govt Depts
• Kalefong Hospital, GTG(Med. Superintended),
  Westville Prison, KZN( HIV/AIDS Co-ordinator),
  Daimler-Chrysler, EC(AIDS Co-ordinator), SAPS ,
  Limp-Nylstroom(Senior-Superintended Head of
  Helping Professionals),Land Affairs- Deeds
  Office, PTA(Controller AIDS Co-ordinator)
• formal Informant Interviews through personal
  visits using a Questionnaire

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WORKPLACE MANUAL cont...

• Manual Outlines and Chapters
• Introduction to the Guide
• Introduction to HIV\AIDS in the PS
• Governing Framework( Responses legislation,
  Policy and Structures)
• Development, Management, Implementation
  ,Monitoring and Evaluation of HIV/AIDS Workplace
  Responses( Management Individuals Roles and
  Responsibilities,Compliance with the PSR,
  Workplace Programs, How develop a policy,
  structures and committees
• ,

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POLICY DEVELOPMENT PSCBC

• Most interesting process indeed whereby common
  interest and service delivery issues were
  prioritized
• Characteristics of success in this process by all
  players patience, dedication, constructive
  debate, tenacity, commitment to time-frames,
  objectivity,quality product,learning
• Key Areas of this Workplace Policy Framework
• Binding Agreement to all Parties(Employer
  Organized labor)
• Preamble
• Mission and Vision
• Definitions of Terms
• Scope of Application
• Wellness Programs , and the Training Framework
• Legal Framework, Implementation, Monitoring and
  Evaluation

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POLICY DEVELOPMENT(cont)

• Attached Appendixes
• SADC Code on HIV\AIDS and Employment
• Employment Equity Act -Code of Good Practice
  (Labour, RSA)

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KEY ELEMNETS OF THE I .S., THE COMMUNICATIONS
CAMPAIGN TENDER,PSR APPROVAL

• I. S (Implementation Strategy) 3 Strategic focal
  Areas Institution Building, Consultation and
  Cordination mechanisms, Facilitating Policy
  Implementation, Monitoring and Evaluation,
  Operational Plan
• Workplace committees will provide vehicle for
  constructive engagement and effective
  partnerships at departmental level
• Shop stewards should be trained on their
  roles/responsibilities as peer-educators
• DaimlerChrysler is a shining example of what can
  be done to turn the pandemic around through
  active involvement of union leaders and shop
  stewards
• We should share ideas on the possibility of
  organising joint briefing sessions to
  management/union reps - funding can be obtained
• Unions will also play critical role in sectoral
  initiatives (e.g. Safety and Security, Education,
  Health and Welfare)
• At central level, key challenge is to conclude
  effective agreements on medical assistance and
  pension. Improved ill health management system
  also to be introduced a.s.a.pDPSA will involve
  unions in national information exchange/learning
  initiatives (e.g. annual HIV/AIDS Indabas)

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