After School Education and Safety Program

1
After School Education and Safety Program

• The Basics of Proposition 49 and its Implementing
  Legislation

2
After School Education and Safety Program

• The After School Education and Safety (ASES)
  Program was established in 1998 (Senate Bill
  1756) to fund school partnerships with city,
  county and community organizations to improve
  student performance in school and to provide a
  safe environment before and after school for
  students in grades K-9

3
ASES Appropriations

• State General Fund appropriations to the ASES
  Program have grown from 50 million in FY98/99 to
  121 million

4
Proposition 49

• In November of 2002, California citizens passed
  Proposition 49, championed by Arnold
  Schwarzenegger, which requires the state to
  increase the annual ASES allocation to 550
  million when the non-Prop. 98 portion of the
  State General Fund is 1.5 billion higher than it
  was in FY01/02
• This trigger was met this year and the funds
  were appropriated for the FY06/07

5
Senate Bill 638 (Torlakson)

• This bill is considered the implementing
  legislation of Proposition 49, and made
  significant changes to the Education Code
  governing the ASES program (8482 8484.6)
• Governor Schwarzenegger signed the bill into law
  as an urgency statute on September 21, 2006

6
ASES Eligibility

• Proposition 49 was intended to make after school
  programs universal, so all public elementary
  and middle schools may apply for funding
• Only Local Education Agencies, Cities or Counties
  may be the fiscal agents for ASES grants

7
ASES Partnerships

• ASES grantees are encouraged to partner with
  local community-based organizations (CBOs) to
  plan and deliver after school programs
• Education Code (8482) outlines the legislatures
  intention that grantees partner with CBOs

8
ASES Program Locations

• Services are intended to be campus-based, but can
  be delivered off-site if safe transportation is
  provided from the school to the alternate site
• The California Department of Education (CDE) must
  approve the location and transportation plan

9
ASES Funding Priority

• First existing ASES grantees
• Second existing after school programs funded by
  federal 21st Century Community Learning Centers
  (21st CCLC) program
• Third new applicant schools with 50
  Free/Reduced Lunch (FRL)
• Fourth new applicant schools with
• Fifth Funds for summer programs, before school
  programs, or large school bonuses

10
ASES Funds Available

• Of the 550 million appropriated
• 180 million will be granted to existing ASES
  programs
• 120 million will be granted to 21st CCLC
  programs transitioning to ASES
• 250 million will go to new grantees
• The CDE reports that requests for new programs
  have exceeded 250 million

11
ASES Grant Duration

• Funding is provided as a three-year, renewable
  grant
• Grantees receive a new grant award every year
• Grantees must perform an internal review of
  program goals and objectives once every three
  years and inform the CDE of any resultant changes
• Grants are made in perpetuity, provided that
  funds continue to be made available and grantees
  comply with all evaluation and reporting
  requirements

12
ASES Grant Formulas

• Direct grants are based on 7.50 per pupil, per
  day for after school and 5.00 per pupil, per day
  for before school programming for 180 days per
  year
• Maximum grants will accommodate
• 84 ADA after school and 42 ADA before school at
  elementary level
• 111 ADA after school and 55 ADA before school at
  middle/junior high school level

13
ASES Grant Levels

• Maximum ASES grants are
• 112,500 for elementary after school
• 37,500 for elementary before school
• 150,000 for middle/junior high after school
• 49,000 for middle/junior high before school

14
ASES Match Requirements

• Programs must secure one cash or in-kind dollar
  for every three ASES dollars received
• Facility usage may cover up to one-quarter of the
  33 match required
• Programs are not required to operate at no cost
  to families, but no pupil may be denied service
  due to an inability to pay

15
ASES Payments

• Grantees receive 65 of annual funds 30 days
  after accepting the grant
• Grantees receive and additional 25 30 days after
  the CDE receives the grantees mid-year reports
• The final 10 is paid 30 days after all required
  reports for the fiscal year have been received by
  the CDE
• Unexpended funds may be carried forward for up to
  six months with approval of the CDE

16
ASES Reporting

• Grantees are responsible to submit the following
  reports to the CDE
• Quarterly expenditure reports (October, January,
  April, July)
• Semi-annual attendance reports (January and July)
• Annual evaluation reports (July)

17
ASES Certifications

• Funded schools have agreed to provide the
  following
• Educational and enrichment components
• Physically and emotionally safe environment
• Integration with core school day
• Collaboration with community
• Opportunities for physical activity
• Nutritious snack
• Fiscal accountability and match verification
• Required evaluation data on all participating
  students

18
ASES After School Hours of Operation

• All programs must operate every school day from
  dismissal until 600pm and at least 15 hours per
  week
• Elementary students are intended to participate
  for the full range of hours
• Middle/junior high school students are intended
  to participate for a minimum of three days/nine
  hours per week

19
ASES Before School Hours of Operation

• Programs must operate a minimum of 90 minutes per
  day and dismiss upon the beginning of the school
  day
• Pupils must attend at least 45 minutes to be
  counted as an attendee
• Before school programs must offer a breakfast meal

20
ASES Staffing Requirements

• Staff members who directly supervise pupils must
  meet the minimum requirements for an
  instructional aide set by the district
• Site supervisors serve at the will of the school
  principal
• Programs must maintain a student to staff ratio
  of 120

21
ASES Evaluation Reporting

• All grantee schools are required to report the
  following data on participating students
• After school program attendance
• Regular school day attendance
• CST scores for English/Language Arts and
  Mathematics

22
ASES Accountability Program Attendance

• Grantees who fail to meet 85 of their attendance
  targets for two consecutive years will have their
  grant amounts adjusted by the CDE
• The CDE will provide technical assistance to any
  grantee that achieves less than 75 of target
• Grantees that fail to meet 75 of target for
  three consecutive years are subject to termination

23
ASES Accountability School Day Attendance

• Grantees must demonstrate that at least 70 of
  participating pupils either decreased absences
  from the previous year or maintained an
  attendance rate of 95 or higher

24
ASES Accountability Standardized Test Scores

• Grantees must demonstrate one of the following
  outcomes for participating pupils
• Percentage performing far below basic declined
• Percentage performing at far below basic and
  below basic declined
• Percentage performing at or above basic increased
• Participating pupils performed better than peers
  not participating in the program
• Grantees failing to demonstrate outcomes for
  three consecutive years are subject to termination