Connecticut Judicial Branch

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Connecticut Judicial Branch
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• Case Management Information System (CMIS)
• and other Technology Solutions
• Today Adult Probation Focus

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CMIS And Its Interfaces
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CMIS Contains
Intake
Client Profile
History of Intakes
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History of Addresses
Photos
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CMIS Contains Case Information

• 55,000 currently active cases under Adult
  Probation supervision
• All adult probation cases are classified
  through risk tools. Client classifications
• include Sex Offender, High, Medium,
  Administrative, JAMS, Split Sentence and Warrants
  
• History of supervision levels and Special
  Programs

Case Level
Special Programs
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Information Sent from Criminal / Motor Vehicle
System Daily

• Data transmitted to CMIS daily
• Dockets, charges, dispositions, case status
• Data is matched with the appropriate client
• No data entry needed
• Reduces data entry errors

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Data Transmitted from Criminal / Motor
Vehicle System
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Risk Tools

• Level of Service Inventory (LSI)
• Adult Substance Use Survey Revised (ASUS R)
• Domestic Violence Survey Inventory (DVSI)

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Domestic Violence Survey Information (DVSI)
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Case Plan
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A Case Under Supervision Includes

• Officer / location
• Level of supervision
• Start and end dates

• Case Type eg Accelerated rehabilitation,
• Youthful offender, Sentenced, Split Sentence,
  etc.
• Dockets and charges, including violation of
• probation

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Client Case Notes
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My To Do List (Daily)

• To do list
• Release of inmates
• New arrests with automatic tracking for exact
  matches
• Dispositions of new arrests
• Notice of police arresting a client for violation
  of probation
• Notice of court disposition on violation of
  probation
• DNA non compliance

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Other Data Collected
Firearms Data
Urinalysis
Real time transfer between offices
Case transfer queues
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Victim Restitution

• Restitution
• 8,000 active cases
• 4,000 new restitution cases per year
• 6,500,000 collected for victims yearly

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Violation of Probation Activity
Type of violation New arrest or violation of
standard/court ordered condition
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Violation of Probation Arrest Data

• Date signed by judge
• Which police department is holding the warrant
• Date warrant served by police or probation

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D N A

• Electronic DNA comparison with DOC
• Electronic comparison to State Police Lab
• DNA letters/Warning letters

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Judicial Administrative Monitoring System
JAMS
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PSIR Presentence Investigation Report
(New) Create the PSIR and once approved by a
supervisor, allow access to authorized users -
More user friendly
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CONDOR Scanning Project

• Currently scanning all closed Adult Probation
  cases
• Scanning all current PSIRs
• Availability of data on old cases
• Long term storage issues will be resolved

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PRAWNPaperless Re-Arrest Warrants

• Currently all Failure to Appear warrants are
  paperless
• Interface between CMIS/middle ware/PRAWN
• Presently 6,500 warrants active with Adult
  Probation
• By spring it is expected all violation of
  probation warrants will be in PRAWN.
• Probation staff will be scanning in the warrant
  and affidavit into the system. This will allow
  police electronic access to the information.
• When the police serve the violation of probation
  warrant, they will be able to print the
  electronic copy and sign it as served.

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P O R Protective Order Registry

• Interface between CMIS/middle ware/POR
• Data is more reliable by less data entry/more
  timely
• Domestic related cases
• 30,000 a year

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Data Mining, Integration of Data, Data Analysis

• Create datasets to facilitate program evaluation
  and longitudinal research
• Create datasets for external dissemination (e.g.
  Press inquiries, OFA, Parole, etc.)
• Develop reports for operational purposes
• Interagency data exchange (e.g. split sentence
  offenders, Jail Reinterview, etc.)
• CMIS Reports
• Provides real-time feedback to staff on
  performance objectives
• Efficient access to enable data-driven decision
  making at all levels
• Workload analysis and allocation
• User-customizable parameters (time period,
  metrics, risk, etc.)
• Improves data quality through routine data-error
  reports
• Provides tools to improve client management (i.e.
  contacts, addresses, reporting dates)

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CDCS Contractor Data Collection SystemReferrals
KPERRY

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CDCS Contractor Data Collection
SystemAssessment Services
KPERRY
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Judicial Electronic Bridge (JEB) client screen
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Judicial Electronic Bridge (JEB) - Case Screen
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CMIS And Its Interfaces
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