Storage Solutions Part 2 and Inventory Control

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Storage Solutions Part 2and Inventory Control
Carolyn P. Phillips Georgia Department of Labor,
VR Tools for Life / Pass It On Center www.passiton
center.org
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Agenda

• Introduction Carolyn Phillips
• ATIA Workshops Please, send Reuse Presentations
  to Us!
• Focus Reassign/Redistribute Refurbish
• Policies, Procedures and Practices
• Quality Indicators
• Effective Storage for AT Reuse 13 Steps to
  implementation Carolyn Phillips
• Inventory Control - Carla Walker, Paraquad
• Storage Solutions - Carla Walker, Paraquad
• Questions and Answers

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Defining AT Reutilization

• Reassign/Redistribute Accepts AT for
  sanitization, identifies appropriate users, and
  matches to new consumer.
• Refurbish Similar to reassignment, but in
  addition the program restores AT to its original
  configuration, which may include repairing and
  replacing parts.
• Pass It On Center National Task Force

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Defining Policies

• Policies
• (1) statements on how the authority is to achieve
  its goals and objectives with regard to a
  specific subject area or class of subject areas.
• (2) A plan of action adopted by the Program,
  which defines its rationale for pursuing
  particular functions, projects, actions and/or
  activities.
• - Wikipedia.org

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Considering Storage Policies

• Do you have policies regarding
• What equipment you are accepting?
• Items you are NOT accepting?
• Prohibited items?
• How equipment is stored?
• Where it is stored?

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Considering Storage Policies

• Do you have policies regarding
• How it is processed?
• How it is tracked?
• How it is placed in storage?
• How it is cleaned/sanitized?
• Who handles equipment?
• Safety?
• Who is allowed in your workspace?
• Storage Accessibility?

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Defining Procedures

• Procedures
• (1) A step-by-step description of how the
  activity is conducted. If appropriate,
  instructions should include precautions to be
  taken to minimize liability.
• (2) A series of steps or instructions, describing
  a way of doing things.
• Wikipedia.org

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Considering Storage Procedures
Do you have step-by-step instructions addressing
areas, such as

• How to accept equipment?
• How to reject equipment?
• Addressing Prohibited items?
• How equipment is stored?
• Where it is stored?

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Considering Storage Procedures
Do you have step-by-step instructions addressing
areas, such as

• How it is processed?
• How it is tracked?
• How it is placed in storage?
• How it is cleaned/sanitized?
• Who handles equipment?
• Safety?

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Defining Practices

• Practices
• (1) are the techniques, methodologies,
  procedures, and processes that are used in
  organizations to get the job done.
• (2) A case study considered to be a good example
  of a discipline.
• (3) New ideas or lessons learned about effective
  program activities that have been developed and
  implemented in the field and have been shown to
  produce positive outcomes.
• Wikipedia.org

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Thank You! Carla, Kim, Mike
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Inventory Storage and Database Tracking

• Carla Walker, Kim Walker, Mike FreehillAT
  Reutilization Program for Independent Living
• Paraquad Inc.

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Databases

• Initially, and currently use, Microsoft Office
  Access
• AT reutilization program
• Transitioning to Brightree and phasing out Access
• AT reutilization program
• AT repair services

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Access

• Microsoft database management program, part of
  Office Suite.
• The program enables you to maintain databases
• You can create and design as many databases as
  you need. The databases are made up of objects,
  some of the objects we used were tables, forms,
  and queries.

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Access Tables and Forms

• Tables allow information to be entered and stored
• Forms allow data to be edited on-screen
• Our program utilized three tables and three forms
• Intake
• Donation
• Recipient

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Access Queries

• Queries allow you select and combine data from
  the forms
• Our program used the queries for reporting
  purposes
• Example

• how many MWC are available,
• how many were distributed, and
• how many were disposed.

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Brightree

• Brightree suite includes core billing, remittance
  management, inventory, and retail sales modules,
  as well as functionality for bar coding, document
  imaging, and more.
• Brightree is web based and there is no hardware
  or software to install. Brightree is accessible
  24/7 from anywhere using a standard web browser
  and users have secure access to information.

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Brightree utilization

• Both AT Reutilization and AT Repair programs use
  this database for holding and maintaining
  device/parts inventory, client information, and
  billing.
• www.brightree.com
• Demonstration available on website

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Shelving
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Small Shelving
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Bagged DME
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Industrial Sewing Machineand Battery Replacement
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Warehouse Storage
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Small Parts/Tire Storage
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Repair Work Area
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Thank-you

• For questions, please contact
• Carla Walker
• cwalker_at_paraquad.org
• Voice [phone]
• TTY [phone]

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A 10-minute walk-through can tell more about your
AT Reuse operation than an hour in the conference
room.
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Quality Indicator Designing your AT Reuse Storage

• Design your AT Reuse Storage area with quality
  standards that include
• a well-planned layout,
• proper location and
• labeling for AT parts, supplies and tools.
• This can improve turnaround time and increase
  effectiveness.  

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Making Your AT Reuse Storage More Efficient

• Laying out the storage area for increased
  effectiveness frequently means giving up storage
  space.
• Before you can design for faster product flow,
  you might need to reduce items in storage to free
  up space.
• Creating a process map or equipment flowchart
  can help.

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Making Your AT Reuse Storage More Efficient

• Start by examining inventory profiles and
  removing obsolete stock.
• Consider transferring or cleaning out slow moving
  equipment.
• Avoid placing equipment in areas where it could
  obstruct movement.
• Once you've identified the fast-moving items,
  then it's appropriate to examine layout
  considerations for your storage space.

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What would your Mom say about your Storage Space?
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13 Steps to High-Productive Storage for AT Reuse

• 1. Think Safety First!
• Your Staff
• Consider Ergonomics and design with principles
  in mind.
• Keep equipment within easy reach, and fit the
  task to the picker instead of making the picker
  adapt to an inadequately designed Storage area.

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Think Safety First! Resources
There's no shortage of information about
ergonomics best practices, and much of it can be
found online. Here are just a few examples

• OSHA's website contains excellent resources,
  including analytical tools, case studies, and
  operating guidelines. www.osha.gov
• The National Institute of Occupational Safety and
  Health (NIOSH) website contains information and a
  downloadable version of the institute's Elements
  of Ergonomics Programs. http//www.niosh.gov

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Think Safety First! Resources Cont.

• Stone Wheel Works provides free, downloadable
  ergonomics-analysis tools that can help quantify
  and abate risk. http//hsc.usf.edu/tbernard/tebst
  onewheels.html
• Washington State's Department of Labor and
  Industry includes helpful advice and case studies
  on its website. http//www.lni.wa.gov/Safety/Topic
  s/Ergonomics/default.asp

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13 Steps to High-Productive Storage for AT Reuse

• 2. Think Safety First!
• Your Consumers
• Triage?
• Sanitization are you putting sanitized
  equipment next to un-sanitized equipment?

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13 Steps to High-Productive Storage for AT Reuse

• 3. Think Safety First!
• Properly dispose of any flammable materials such
  as batteries and soiled, oily rags.
• Also, be sure to keep potentially harmful
  chemicals in their original containers.

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13 Steps to High-Productive Storage for AT Reuse

• 4. Consider Accessibility
• Can people move around your storage area?
• Are you using signs and/or pictures?
• Label storage area to make everyone aware of the
  equipment, tools, parts and supply locations.

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13 Steps to High-Productive Storage for AT Reuse

• 5. Consider the Temperature
• Are there significant highs and lows?

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13 Steps to High-Productive Storage for AT Reuse

• 6. Plan for the Future
• Hold a "clear out" day twice a year where you
  declutter, reorganize, and sell or give away
  unneeded items.
• Anticipate future storage needs by leaving some
  empty space.
• Also, consider storage possibilities whenever you
  purchase/add any piece of furniture.
• http//www.shipwire.com/

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13 Steps to High-Productive Storage for AT Reuse

• 7. Observe, measure, and document your current
  Storage.
• Take a fresh look at your Storage. Find out where
  people and machines sit idle as they wait to
  access pick slots or storage locations. Document
  labor and equipment flow.

Adapted from Napolitano -- Logistics Management
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13 Steps to High-Productive Storage for AT Reuse

• 8. Analyze your AT Reuse data.
• Profile inventory and shipment data to identify
  fast- and slow-moving Reused Equipment.

Adapted from Napolitano -- Logistics Management
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13 Steps to High-Productive Storage for AT Reuse

• 9. Ask for Input Develop recommendations.
• Including quick fixes and short- and long-term
  solutions.
• Determine space, labor, equipment, and cost
  requirements for each recommendation.

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13 Steps to High-Productive Storage for AT Reuse

• 10. Evaluate the options.
• Base your evaluations on safety, costs, ease of
  implementation, ease of operation.
• Prioritize storage by placing often-used items in
  the most convenient locations.
• Many layout-based storage solutions pay for
  themselves in less than a year.

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13 Steps to High-Productive Storage for AT Reuse

• 11. Select and verify the best design
• Identify weaknesses and test "what-if" scenarios.

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13 Steps to High-Productive Storage for AT Reuse

• 12. Implement the design
• Plan a phased-in approach to ensure minimal
  disruption to current operations.

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13 Steps to High-Productive Storage for AT Reuse

• 13. Evaluate and Evolve
• Be proactive in your Storage Solutions grow
  with your program.

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For Your Time Interest!
Thank You!