Disaster Recovery

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OAAIS
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Webinar Topics

• 1. Introduction
• 2. Purpose
• 3. Certification Process Flowchart
• 4. Critical Dates
• 5. Administrative Systems Report Example
• 6. Certification Video
• 7. Frequently Asked Questions
• 8. Online Documentation
• 9. Questions?
• 10. Auto-Access Process

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Welcome
Tony HsiaoWebLinks Applications Manager
Joan MilenkiewiczOAAIS Customer Support
Supervisor
Francine SneddonIT Change Management Analyst
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Purpose

• General IT controls WebLinks access
• - Periodic Review of User Access
• - User Access Privileges are
  commensurate with organizational roles
  and responsibilities
• - Previously Addressed Management
  Corrective Action (MCA)/Audit

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Certification Process Flowchart
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Critical Dates

• Webinar 1 900 am 1000 am,
  2/27
• Webinar 2 100 pm 200
  pm, 2/29
• WebLinks Certification 2008 3/3
  3/31
• Administrative Systems
• (Mainframe) Certification 2008 3/3
  3/31
• Results/Escalations Report
  4/1 4/18

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Administrative Systems (Mainframe) Certification
Example
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Certification Video
WebLinks Certification Process Video
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Frequently Asked Questions

• Q1. If I am a backup Access Administrator, do I
  still need to complete the certification?

A1. Possibly. If you are a backup Access
Administrator, you should coordinate
certification of WebLinks with your primary
Access Administrator. Please also note that you
must review your report to ensure your report is
exactly the same as the primarys report.
Q2. How do I remove access to a WebLinks user
that has a different home department?
A2. First, contact the WebLinks users home
department Access Administrator to verify access
is no longer needed. If it is no longer needed,
ask the access administrator to remove access.
Currently, there is a system problem that will
not allow access administrators to remove access
when the user has a different home department.
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Frequently Asked Questions Continued

• Q3. Can I have different privileges for different
  dept codes?

A3. No, you must have the same privileges for all
dept codes in WebLinks. For Example If a
userid has dept code 123456 with GL and AP/PO
privileges and the Access Administrator assigns
an additional dept code of 678910 with only
DPEUSER privileges, that userid will now have
only DPEUSER access privileges for all assigned
dept codes, the GL and AP/PO privileges are now
wiped out for 123456.
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Frequently Asked Questions Continued

• Q4. If I complete the WebLinks certification, do
  I still need to turn in the Mainframe
  certification report?

A4. Yes. You must do both certifications.
Q5. What if I run into problems during the
certification process?
A5. First, review the online documentation
located at http//oaais.ucsf.edu/OAAIS/whats_new
/g1/1658-DSY.html Second, contact Customer
Support Office of Academic Administrative
Information Systems (OAAIS) 7 a.m. - 6 p.m., Mon
- Fri [phone], option 2 CustomerSupport_at_ucs
f.edu http//help.ucsf.edu
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Frequently Asked Questions Continued

• Q6. What if I dont submit my report on time?

A6. Please allocate sufficient time to complete
your certification as results of the
certification process will be turned over to the
Control Points.
Q7. What do I do if I have suggestions?
A7. Please send an email to Access.Admin.Team_at_ucs
f.edu.
Q8. What happens when I submit my report?
A8. The results of the certification process will
be sent to the Control Points and archived for
audit purposes.
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Online Documentation
For a copy of this presentation and all other
WebLinks Certification documentation, please
visit the following website at http//oaais.ucsf.
edu/OAAIS/whats_new/g1/1658-DSY.html

• If you have additional questions, please contact
• Customer Support
• Office of Academic Administrative Information
  Systems (OAAIS)
• 7 a.m. - 6 p.m., Mon - Fri
• [phone], option 2
• CustomerSupport_at_ucsf.edu
• http//help.ucsf.edu

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Questions?

• Please type your questions
• in the chat area of Webinar.

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autoAccess
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autoAccess
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autoAccess
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autoAccess Systems Table
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autoAccess Systems Table
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autoAccess Systems Table
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Thank You
Systems Access Table
The End