Thomas Fornek

1
LUSIPROJECT BUDGET AND SCHEDULE STATUS

• Thomas Fornek
• LUSI Project Manager
• June 8, 2009

2
Outline

• Project Status
• Funding, Obligations Costs
• Cost and Schedule Performance
• Contingency EAC
• Milestones Critical Path
• Procurement Status
• Risk Management
• Summary

3
LUSI Cost Baseline
4
LUSI ARRA Modified Funding Profile
ARRA Modified Profile Moves FY10-FY12 Funds into
FY09
Still waiting for 7.6M of FY09 Funds
Total received in April, 2009
5
Project Status (1)

• LUSI Baseline Performance (through Apr09)
• TPC 60M (MIE 55.1M, OPC 4.9M)
• CD-4 August 2012
• TPC gt26 Complete, TEC gt18 Complete
• Contingency on MIE 11.8M
• 33.2 on remaining work
• OPC is complete
• 50K remaining for close-out
• Most recent added scope to enhance LUSI science
  program
• Large Offset Monochromator for XPP
• Focusing lens for CXI

6
Project Status (2)

• Design Completion
• XPP Instrument Design through FIDR
• CD-3 Ready
• CXI Instrument
• FIDR held June 3
• CD-3 Ready Now - Solid Instrument Configuration
• XCS Instrument FIDR June 17
• 90 CD-3 Ready Now - Instrument configuration is
  solid
• Diagnostics and Common Optics Design
• 90 CD-3 Ready Now
• Harmonic Rejection Mirror PDR June 15
• Controls and Data Acquisition
• 100 CD-3 Ready Now
• Inherited Designs from LCLS comprise many items

7
Project Status (3)

• DOE-IPR Status Review Report from April Received
• Responses have been prepared to the report
  recommendations
• Preparing for the July 15, 2009 CD-3 Review
• Held in Germantown
• LUSI PM, Instrument Scientists and Controls Rep
  to travel
• Working on the second part of the Baseline Change
  to incorporate ARRA effects into the baseline
• Still need to incorporate two L2 milestones into
  schedule and adjust schedules appropriately
  (Waiting on TCCC)
• First month of reporting on ARRA accounts has
  been completed
• Some corrections are needed to the baseline
  These will be incorporated in May

8
April Status
9
Project Performance April Actuals
10
Project Performance
This will be reduced once XCS Early Science
detector is added
11
Critical Path(s)

• Critical Path (CP) to CD-4
• XPP Sample Goniometer System
• Order Placed Est. Delivery March 31, 2010
• Secondary XPP detector Est. Delivery
  December, 2009
• CXI 1 Micron KB Mirror System
• Order not placed Delivery 11 months ARO
• XCS Detector System
• Estimated Delivery December, 2011
• Secondary - XCS Diffractometer System
• Purchase Requisition Process Started Estimated
  Delivery December 2010

12
Procurements

• LUSI using same co-located procurement cell as
  LCLS
• Demand on SLAC Purchasing Dept. still high
• LUSI Cell still supports LCLS
• SLAC authority is 1M without DOE approval
• Only 100K for foreign procurements
• SLAC ARRA projects increasing demand
• Meeting with Procurement on a daily basis

13
Project Risks and Mitigation

• LUSI Follows the LCLS Risk Management Plan and
  uses the LCLS Risk Registry
• LCLS Project Management Document 1.1-002
• Risk Registry Updated May, 2009
• Major Risks
• Do something to cause loss or suspension of ARRA
  funds
• Annual funding - Continuing Resolutions (Retired)
• Foreign procurements Dollar fluctuation, sole
  source
• Loss and/or availability of critical personnel
  (Exercised)
• Ability to place procurements in a timely manner
• CXI mirror delivery, performance
• XPP, XCS Monochromator delivery, performance
• XPP, XCS Detector delivery, performance

14
Lessons Learned

• LUSI has reviewed the SNS Instrument Beamline
  Construction Lessons Learned Many items were
  already incorporated
• System Integration
• Design
• Procurement
• Scheduling
• Construction
• Project Management
• LCLS has started a Beamline Lessons Learned
  Document
• LUSI Lessons Learned
• Procurements demand substantial resources
  Project and SLAC

15
Lessons Learned (1)

• System Integration
• Design Criteria In place and controlled for
  LUSI
• Baseline Scope Review LUSI uses established
  LCLS procedures
• Design Guide Could be developed
• Naming Names established early
• PID Not standard at SLAC
• Radiation Shielding Configuration
• CD-4 Parameters Drawing Key Performance
  Parameters
• Subject Matter Experts involved early in design -
  
• Integration of electrical systems Function of
  Controls
• System Integration Review
• Plan for Instrument Operation Early Scientists
  are already planning for operation
• PPS Beam Sweep Plan early LCLS ops working on
  this
• Plan for Shielding Configuration Control
• Complete Shielding Early
• Confirm As-built conditions early

16
Lessons Learned (2)

• Design
• Shielding
• Keep SLAC RP involved Follow LCLS procedures
  One POC
• Documentation
• Dont wait for just in time delivery strains
  resources
• Integration of PPS and non-PPS cabling - Controls
• Mechanical Interferences
• We are working on processes to minimize this
• Vacuum Compatibility
• LCLS standards exist
• Ergonomic Features
• Scientists and Engineers are very involved
  experienced
• Motion Control Standards established by
  controls
• Crane Design
• Extra Vessel Penetrations Where possible

17
Lessons Learned (3)

• Procurement
• Involve Procurement Early
• Advanced Procurement Plans
• Also plan for advanced procurements in PEP
• Scheduling
• PPS and Detectors
• Allow appropriate installation time
• Component Delivery History
• Huber goniometers
• Motion Control Testing
• Scientists working with controls

18
Lessons Learned (4)

• Construction
• Survey and Alignment
• Involve Survey and Alignment early
• Oxygen Deficiency (ODH) Detectors
• Install when clean conditions exist
• Project Management
• Advance Procurement Approvals
• Heavily used on LUSI
• IRR Procedures and Approach to IRR
• LCLS to generate for AMO LUSI will follow these
• Project Close-out
• Takes longer than expected
• LCLS Photon Systems
• Scope Definition and Tracking needs more
  attention
• Affects interfaces Who is doing what

19
ARRA Milestones Look Ahead

• May, 2009 - Advance Procurement Approval XCS
  DCO
• Procurement Review held April 23, 2009
• Final Report Received May 5, 2009
• Responses complete
• July, 2009 - Final Instrument Design Reviews for
  CXI XCS
• June 3 CXI Completed
• June 17 XCS Scheduled
• August, 2009 - SC IPR of Revised Baseline CD-3
  Readiness
• SC IPR for LUSI CD-3 planned for July 15
• September, 2009 - ESAAB Approval of Revised
  Baseline and CD-3
• October, 2009 - CD-3, Approve Start of
  Fabrication
• December, 2010 - XPP Complete Instrument Ready
  for Science

20
April ARRA Status
21
Other ARRA Items

• Procurements
• Eleven ARRA procurements in various procurement
  stages
• Staffing
• LUSI hiring plan in place
• Additional management support brought on
• Technical Scope
• XCS Early Science Milestone and plans for
  associated detector has been reviewed and
  approved by the Technical Configuration Control
  Committee

22
Schedule Advancement

• XCS Early Science allows for a functioning XCS
  instrument one year earlier than original schedule

23
April Milestone Status
24
Summary

• Substantial Project Completion is only 27 months
  away
• LUSI needs CD-3 to utilize ARRA funds effectively
• Procurements demand substantial staff attention
• Making progress
• Need to complete second Baseline Change to tie up
  loose ends in the schedule