JISC Regional Town Meeting on Distributed eLearning Pilot Projects

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JISC Regional Town Meeting on Distributed
e-Learning Pilot Projects
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Agenda

•  Morning session briefing on the circular
• 1030 Introduction and overview of the
  Distributed eLearning Programme
• Overview of the circular
• Building on existing work
• Paul Bailey and Sarah Davies, JISC
• 1100 Setting the regional scene Kate Murray,
  HEFCE
• 11.15 Regional collaboration and coordination
  Tina Egan, North West Universities Association
• 1130 The bidding and selection process Richard
  McKenna, JISC
• 1145 Question and Answer Session
• 1230 Lunch

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Agenda

• Afternoon session workshop
• 1330 Introduction to workshop. Presentation of
  priority regional themes identified by delegates
  in pre-meeting questionnaire.
• 1345 Group discussions on ways of exploring the
  themes in the circular within the regional
  context
• Groups will share ideas on themes and potential
  projects, and begin to prioritise these in
  preparation to feed back to the rest of the
  group.
• 1445 Tea
• 1500 Plenary feedback and discussion on
  priority themes identified by each group.
• 15.25 Participants prioritise the themes which
  have emerged during the day
• 15.30
• Close
•  

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JISC e-Learning Programme

• Paul Bailey
• Programme Director
• Distributed e-Learning

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JISC activities 1999-2004

• Aims
• To explore the concept of MLEs
• To share effective practice
• 5 million Managed Learning Environments
  development programmes
• Programmes in HE, FE, across sectors
• Awareness-raising
• Surveys and studies

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Overview of the e-Learning Programme

• Four strands
• e-Learning pedagogy
• e-Learning framework and tools
• Innovations in e-learning
• Distributed e-learning
• Process of consultation, strategic networking,
  review and analysis, around a range of short
  studies, pilots and larger projects

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Distributed e-Learning

• April 04 Mar 06

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Distributed e-Learning (a definition)

• Distributed e-Learning is the effective use of
  technology to assist learners to access, piece
  together and manage the learning they do
  throughout their life, in a range of
  institutional, informal and work-based settings.

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Distributed e-Learning

• will facilitate lifelong learning and wider
  participation in HE by providing learners with
• A more seamless learning experience
• Better learning tools
• Easier access to personal learning information
  such as portfolios
• Access to greater quantities of quality-assured
  learning materials

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Work Plan
Year 1 (Apr 04 Mar 05) Q1 Q2 Q3 Q4
Year 2 (Apr 04 Mar 06) Q1 Q2 Q3 Q4
e-Learning Tools
Consolidate tools
Repositories Pilots
Reviews and guidelines on distributed e-learning

• Regional Pilots of
• Distributed e-Learning

E-Learning Infrastructure
HE Academy Projects
Supporting Studies
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Work Packages

• WP1 e-learning infrastructure (1M)
• WP2 Repositories for e-learning (1M)
• WP3 E-learning tools (3M)
• WP4 Exploring e-Learning HE Academy
• and Subject Centres (1.3M)
• WP5 Studies/Collaboration (2M)
• WP6 Regional Pilots (3.6M)

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For more information

• http//www.jisc.ac.uk/elearning
• Paul Bailey
• P.bailey_at_jisc.ac.uk

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Circular 7/04 Regional e-Learning Pilot Projects
around Distributed e-Learning

• Sarah Davies
• Programme Manager

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Aim of the distributed e-learning pilot projects

• To explore the use of e-learning systems and
  tools across a number of institutions within a
  region to facilitate wider participation in HE
  and provide better opportunities for lifelong
  learners.

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Objectives of the pilot projects

• To facilitate wider participation in HE and
  provide better opportunities for lifelong
  learners within a region through the provision
  of
• Regional lifelong learner records and other
  mechanisms to facilitate progression between
  institutions
• Shared learning resources or services across
  institutions
• Systems which deliver tools and information from
  a range of sources to the learner at home or in
  the workplace

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Objectives of the pilot projects

• To explore how e-learning systems, tools and
  resources can be used cross-institutionally
  within a region
• To identify the issues which need to be addressed
  in order to offer regional, cross-institutional
  e-learning systems and services

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Project themes 1 Facilitating progression

• Pilots which make it easier for learners from a
  wide range of backgrounds to find out about,
  apply for, and access HE.
• May also support progression from HE into further
  study or employment.
• For example
• Lifelong learner record
• PDP, electronic application, online portfolios
• Systems integrating HE work-based learning
• Systems facilitating enrolment and progression on
  collaboratively taught courses

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2 Collaborative teaching sharing of resources
across institutions

• Pilots that extend the range of learning
  opportunities and learning materials available to
  learners by sharing learning resources or
  learning services across institutions
• For example, supporting
• Delivery of courses, modules or lessons
• Student collaboration on projects
• Teacher collaboration on course development
• Adaptation and reuse of learning resources
• Sharing of questions and tests
• across more than one institution

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3 Supporting the independent lifelong learner

• Pilots that use e-learning technology to enable
  learners to access resources and manage all their
  learning in one place gt Personal learning
  environment
• Bringing together formal study, independent
  study, informal non-accredited learning and
  work-based learning
• Examples of activities
• Planning and reflecting on learning
• Communicating and collaborating with peers and
  tutors
• Assessing progress or attainment
• Engaging in learning activities
• Maintaining a record of achievements

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Key messages about the pilots

• Projects need to
• Be centred on a good idea that meets a real
  regional need
• Be related to lifelong learning and widening
  participation
• Use e-learning
• Be from partnerships of institutions
• Demonstrate what is achievable
• So that it can be adopted and built upon by
  others
• Be funded for 12-15 months
• Be sustainable and scalable

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These projects are NOT

• A complete regional solution
• but rather demonstrations of what can be done in
  a region
• They do not have to include all institutions
  within a region
• Technical development projects
• Research projects
• Content creation projects

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Deliverables

• Pilots showing demonstrable examples of
  distributed e-learning
• Evaluation report
• Illustration of achievements, eg
• Use cases and scenarios
• Case studies
• Technical specifications within ELF
• Exploration of implications, benefits and
  opportunities of distributed e-learning

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Building on existing work

• Pilots should build on existing work in the
  following areas
• Institutions own initiatives
• Regional initiatives
• JISC development work
• See briefing document

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Technical approach

• Service-oriented approach
• Each component in the system is defined in terms
  of the services it provides to other components
• Standards define how each service works
  commands, replies, data transfer
• Technology used inside component is irrelevant to
  system as whole
• Services map onto business processes
• E-Learning Framework
• Open systems approach
• Open standards and open source

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Technical approach

• Projects should aim to work within this approach
  where practicable
• Can incorporate proprietary and legacy software
  if need be
• In your proposal, explain what you would like to
  do and JISC will work with you to develop full
  technical plan if project is funded
• Demonstrate an understanding of the approach and
  technical ability to work within it

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Using Shibboleth in pilots

• Open-source, standard-based technology for access
  management
• Additional funding of up to 40K per project
  available for acting as early adopter of
  Shibboleth
• Possible examples of use
• Students from one institution access content or
  services from another
• Students from different institutions collaborate
  and share resources
• Addressing the requirements of students that are
  members of multiple institutions.
• Budget Shibboleth effort separately

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The regional context

• Setting the regional scene
• Kate Murray, HEFCE
• Regional coordination and collaboration
• Tina Egan, North West Universities Association

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Bidding Process and Criteria

• Richard McKenna
• Programme Manager

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Stages

• Town Meetings to set priority areas and bidding
  process for your region, to be hosted on web site
• Regional arrangements for coordination and
  bidding
• Submit proposal in line with the arrangements for
  your region
• Mid-December successful bidders will be notified
• January 2005 work with JISC to develop a
  detailed technical plan
• JanuaryApril 2005 start project

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Initial Scoping Stage

• Partnership of institutions, led by HEI to
  include FE Colleges
• Role of HE Associations
• Coordinate proposals (optional)
• Ensure regional focus
• Avoid second stage selection
• Ensure your project meets
• Regional criteria and bidding process(set at Town
  Meeting)
• Theme(s) and criteria of the circular

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Funding

• Up to 350k allocated region, 1-3 project per
  region
• Additional fund may be allocated to larger
  regions or inter-regional collaborations
• Up to 40k per project for Shibboleth early
  adopters
• BUT only fund proposals that meet criteria even
  there is only one proposal per region

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Evaluation Criteria

• Quality (20)
• Impact (20)
• Sustainability (10)
• Partnership/dissemination (10)
• Value for money (10)
• Strength of the consortium (15)
• Previous experience (15)

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Structure

• Introduction
• Consortium details
• Project description
• State how you meet the regional priorities
• Demonstrate an understanding of a
  service-oriented approach and the eLearning
  Framework
• Include use cases or scenarios
• IPR and sustainability issues
• Budget
• Key personnel
• Contact

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Some hints

• Justify your project proposal
• Ensure it meets the criteria and regional
  priorities on website
• Identify any technologies you will use
• Show you have technical skills and understand
  what is feasible

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Budget

• Ensure budget is clear detailed, clarifying
  total cost to JISC
• Breakdown across partners project activities
• Staff costs proportion of time, include salary
  increases
• Travel subsistence, consumables
• Dissemination embedding
• Evaluation

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Institutional Contribution

• Overheads
• (space, heating, lighting)
• Staff resources
• (HR time, Finance dept.)
• Use of equipment software
• Other contributions
• Cost these into the bid to demonstrate the added
  value the institution(s) bringing

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Checklist for Final Stages

• Deadline (12 noon on Monday 15 November 2004)
• Letter(s) of support from Partners, HE
  Association, Senior Manager
• Cover Sheet
• Main body of proposal - max. 10 single-sided A4
  sheets (do not exceed)
• Optional appendices, e.g. staff CVs
• Hard copy electronic copy by deadline
• Do not rely on first class post!

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Relevant URLs

• Distributed e-Learninghttp//www.jisc.ac.uk/progr
  amme_edistributed.html
• Copy of the Circular http//www.jisc.ac.uk/funding
  _circular7_04.html
• JISC Strategy http//www.jisc.ac.uk/strategy_jisc_
  04_06.html
• Project Management Guidelines http//www.jisc.ac.u
  k/proj_manguide.html
• Terms Conditions of Grant http//www.jisc.ac.uk/
  proj_tocgrants.html

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Questions

• Summary of QA Session and Regional Selection
  Criteria will be available at
• http//www.jisc.ac.uk/delpilotsnw.html

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Lunch

• Dont forget to hand in your completed
  pre-meeting questionnaire
• Please be back here at 1.30