SCEIS Update

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SCEIS Update
SC Agency Directors Organization Spring
Forum April 24, 2006
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Roadmap for FI-MM

• Finance (FI) and Materials Management (MM)
  implementation for central agencies (CG,
  Treasurer, BCB, ORS) plus BARs agencies and DMH
  are planned

SCEIS (FI-MM) April 2006
SCEIS (FI-MM) April 2007
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SCEIS Program Overview

• Budget of 62.8M - five year development and
  integration - June 2010 completion
• 74 Agencies are scheduled to deploy SCEIS
• One time Agency cost for SAP licenses and
  implementation - recurring costs are borne
  centrally through SCEIS funding
• Scope of SCEIS is focused on the functional
  business areas of
• Finance and Materials Management (FI-MM)
• Budget Preparation (Budget)
• Human Resource and Payroll (HR-PR)

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SCEIS Industry Partners

• South Carolina has brought industry leaders
  together, through competitive bidding, to partner
  in building a statewide solution under SCEIS

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SCEIS Budget for Implementation

• Central SCEIS Budget Requests (recurring and
  non-recurring)
• Total non-recurring costs include 47.1 million
  from Agency savings plus 4.5 million from other
  funds in addition to the 11.2 million shown in
  the table above
• Total recurring costs include 2.0 million from
  existing funds and 10.3 million from new funds
  shown in the table above, totaling 12.3 million
  at completion to support and maintain centrally
  for Agencies

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SCEIS Funding Alternatives for Agencies

• June 2005 communication to Agency Directors
  outlined planned costs and rollout of SCEIS
• Costs to Agency are same, dates to rollout
  (Go-Live) are being finalized
• Existing Agency Funds
• An Agency is allowed to establish a restricted
  account (i.e. centralized dedicated deposit
  account) to save for SCEIS implementation costs.
  This account has full carry forward authority and
  is protected from mid-year budget reductions
• Master Lease Option
• Dedicate a portion of normal process savings to
  service the debt, or
• Establish administrative clusters with
  personnel assigned to support multiple Agencies

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SCEIS Master Schedule

• Central Agencies are making preparations for
  the April 2007 deployment of FI-MM
• Agencies in follow-on FI-MM waves should start
  planning and preparing

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Agency Planning Process

• Make preparations for SCEIS investment by setting
  aside agency funds or using the Master Lease
  Option
• Within 6-9 months of Go-Live, identify your
  Agency Deployment Team and start planning with
  SCEIS Team (Agency Implementation Guide)
• Liaison
• Project Manager
• IT Staff
• SCEIS Business Champions Advocates (key Subject
  Matter Experts or SMEs in business areas of FI
  and MM)
• Within 30-60 days of Go-Live, begin preparation
  and training with SCEIS Team
• FI-MM professional staff
• Intensive business process training with SAP

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About SCEIS
For program information, visit the SCEIS
Portal www.sceis.sc.gov To contact SCEIS via
e-mail sceis_at_sceis.sc.gov Or contact one of the
SCEIS Team Chuck Fallaw cfallaw_at_cio.sc.gov Pat
OCain pocain_at_cg.state.sc.us Susanne Reich
sreich_at_sceis.sc.gov Jim Sexton
jsexton_at_sceis.sc.gov