DESIGNED TO MAKE YOU SUCCESSFUL

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DESIGNED TO MAKE YOU SUCCESSFUL
Better Projects Directorate
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Working with the whole Public Sector
MOD
DfES
DoH
ODPM
HO DCA
Health
Education
Local Gov
Other CCG
Criminal Justice,
EFFICIENCY
BETTER PROJECTS - including Gateway Reviews
Corporate Services
Corporate Services
PROCUREMENT
ACCESS TO SKILLS KNOW HOW
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Examples .
Time Overruns 10 years late 1 year late
?
Cost Overruns 1900 200 900
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Examples .
Time Overruns 10 years late British Library
(UK) 1 year late Channel Tunnel (UK, France)
Cost Overruns 1900 Suez Canal 200 Boston
Tunnel (USA) 900 Scottish Parliament
Getting it wrong is not new or peculiar to the UK
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Better Projects
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Opportunity to Influence Project Outcomes
100
Manage Contract
First review must be at Gateway 2 or earlier
Award and implement contract
Whole Life Expenditure
Competitive Procurement
Develop Procurement Strategy
Develop Business Case
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Time
Readiness for Service
Benefits realisation
Business Justification
Procurement Strategy
Investment Decision
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OGC GatewayTM Review Process
Lessons learned
Policy Review
Policy Maintenance
Policy Implementation
Policy Design
Procurement projects
Define Programme
Develop Business Case
OGC Gateway Review 0
Business justification
OGC Gateway Review 1
Develop Procurement Strategy
Procurement strategy
OGC Gateway Review 2
Strategic assessment
Execute Programme
OGC Gateway Review 0
Competitive Procurement
Investment decision
OGC Gateway Review 3
Award and Implement contract
Repeat as necessary
Readiness for service
OGC Gateway Review 4
Close Programme
Manage contract
OGC Gateway Review 0
Benefits realisation
OGC Gateway Review 5
Closure
Contributes
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Urban Mythsand Gateway Reviews
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The Gateway process is

• Short focused review - 3 to 5 days
• For the client
• Independent review team
• Key decision points of projects
• Access to stakeholders documentation
• Candid, evidence based recommendations
• SRO owns follow up

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Mission Critical Definition

• ESSENTIAL to the successful delivery of
•              i) a major legislative requirement
  OR
•              ii) a PSA target OR
•              iii) a major policy initiative
  announced and owned by the PM or a Cabinet
  Minister
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• OR
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• If the programme or project is not successful
  there are catastrophic implications for delivery
  of a key public service, national security or the
  internal operation of a public sector operation.

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Mission Critical

• 120 MC programmes and projects
• Top 20 valued at 37 Billion
• All sponsored by central government but
• 15 operating in WPS
• - NHS IT
• - Building Schools for the Future
• - Council Tax Revaluation
• - Bichard implementation
• 20 providing significant contribution to
  efficiency programme

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Working Together Achieving Together

• Over CCG Gateway Reviews

1200
730m

• vfm

• Improvement in project success

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• SRO satisfaction level

90

• LAs Gateway Reviews

180

• NHS Gateway Reviews

100

• People trained in the Gateway
  Process

3,598
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OGC Gateway Review Key Lessons
Essentials for Programme/Project Success include

• Robust Business Case (with pre-agreed Critical
  Success Factors)
• Adequate skills and resources
• Ongoing risk management process
• Clearly defined roles responsibilities
• Effective stakeholder communication

• Sound financial controls
• Market knowledge and procurement advice
• Contract Management and delivery skills
• Scheduling and Planning
• Benefits realisation process

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Better Projects
OGCwww.ogc.gov.uk