Planning for School Improvement:

1
Planning for School Improvement SIRC Resources
and Requirements
Region VII Education Service Center October 16,
2008
2
Planning for School Improvement SIRC Resources
and Requirements

• What is SIRC?
• How does a school get into the School
  Improvement Program?
• What is AYP?
• What are the requirements of the School
  Improvement Program?
• What resources does SIRC provide for all
  schools?

Region VII Education Service Center October 16,
2008
3
Grounding Activity

• Form small groups of 3-5 people.
• Take turns and speak to certain points
• Two rules
• Each person must attend nonverbally to the
  speaker until they are finished with the
  questions.
• The first person to speak will introduce their
  group mates and summarize their responses for the
  large group.

4
Grounding Activity Take turns speaking to
these points

• What is one event or accomplishment that has
  occurred this year at your campus that you can
  celebrate?
• SIRC/SIP Veterans - In implementing the
  requirements of the School Improvement Program
  (SIP) what has worked well for your
  campus/produced positive results?
• OR
• SIRC/SIP Rookies What strategy/program/practice
  have you implemented on your campus that has
  produced positive results?
• SIRC/SIP Veterans - What has been one of the
  greatest challenges in implementing the
  requirements of the School Improvement Program?
• OR
• SIRC/SIP Rookies What do you see as the
  biggest challenge facing your campus in regards
  to school improvement?
• What are your expectations for today?

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Purpose of Grounding

• Establishes a norm for respectful listening
• Brings people to the here and now
• Gets every persons voice in the room
• Allows people to connect
• Allows for the expression of hopes and
  apprehensions
• Values both affective and analytical thought

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Norms
Norms

• Contribute to your learning and the learning of
  others through participating fully.
• Create and hold a respectful
• space for people to speak and to
• be heard.
• Be on time.

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IS
What SIRC?

• SIRC is a statewide initiative and support
  system created in response to the technical
  assistance requirements of Title I, School
  Improvement.

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What SIRC
IS NOT !

• SIRC is not a monitoring agency.

9
SIRCs Goals

• Increase leadership capacity in administrators
• Build knowledge of content and instructional
  strategies in teachers with the aim of
• raising learning expectations for teachers,
  students, and administrators
• creating a learning culture that facilitates
  improved student performance
• Assist schools in navigating the requirements of
  NCLB school improvement measures

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SIRCs Purpose

• To provide schools and districts with
• Information,
• Clarification, and
• Resources

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The School Improvement Ride
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Current Functions of SIRC

• Provide information and clarification regarding
  Title I, School Improvement requirements
• Conduct needs assessments through on-site visits
• Assist school personnel in developing and
  implementing an effective Campus Improvement Plan
  (CIP)
• Implement the Campus Administrator Mentor (CAM)
  Program and SIP Academy grant
• Assist school administration in selecting a
  Technical Assistance Provider (TAP)
• Serve as a resource for schools and for TAPs as
  schools implement their CIPs

• Provide training for approved CAMs and TAPs
• Oversee the approval and renewal process for
  Supplemental Education Services (SES) providers
• Offer conferences that will accelerate the
  improvement process on a campus
• Provide networking opportunities for School
  Improvement Campuses with Distinguished Schools
  at conferences
• Create publications to assist improvement
• Ongoing telephone and email technical assistance
  and support throughout the school year

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Title I /NCLB
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Where is SIRC?
Austin Region XIII ESC
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Quiz Time

• What was the 2007-08 AYP performance standard for
  Reading?
• For Math?
• What is this years (2008-09) AYP performance
  standard for Reading?
• For Math?
• What is the AYP participation standard for taking
  the Reading and Math tests?
• What is the AYP standard for Attendance?
• For Graduation?

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AYP The Rising Standards
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AYP How is it measured?

• Districts and campuses must meet AYP standards on
  three indicators
• Reading
• Includes BOTH
• Performance (60 in 08/67 in 09) AND
• Participation (95)
• Mathematics
• Includes BOTH
• Performance (50 in 08/58 in 09) AND
• Participation (95)
• 3. Other indicator
• - Attendance (90 or any improvement) OR
• - Graduation Rate (70 or any improvement)

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AYP Guide - Page 25
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AYP How does a school get IN (and OUT)school
improvement?

• Two in, two out
• A campus that does not make AYP for the SAME
  indicator (reading, mathematics, or
  attendance/graduation rate) for TWO CONSECUTIVE
  YEARS is identified for school improvement.
• A campus identified for school improvement must
  meet AYP for TWO CONSECUTIVE YEARS in the SAME
  indicator that caused the campus to enter school
  improvement in order to exit school improvement
  status.

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Minimum Size Requirements50/10/200 for Student
Groups
Test results for 50-199 students in the student
group AND the student group represents at least
10 of all of the tested population.
Test results for 200 or more students in the
student group, EVEN IF that group represents less
than 10 of all of the tested population.
OR
Performance
50-199 students in the student group enrolled on
the test date AND the student group represents
at least 10 of all of the tested population.
200 or more students in the group enrolled on the
test date, EVEN IF that group represents less
than 10 of all of the tested population.
OR
Participation
gt50 and gt10
gt200 even if lt10
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200
50-199 10
NO
1-49
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Minimum Size Requirements
Graduation
Attendance
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Minimum Size Requirements50 / 10 / 200 for
Student Groups

• Campus minimum size is based only on the tested
  grades at the campus level.
• It is important to note that while students
  within a student group may not meet the minimum
  size requirement on a campus, these students will
  affect the minimum size requirements of the
  district.

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Required Improvement (Safe Harbor)

• Performance Improvement
• 10 decrease in percent not proficient
• AND
• 0.1 or more improvement or standard is met in
  the other measure (i.e., Attendance or
  Graduation) for the same student population group
• IF the student population group meets MSR

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PERFORMANCE and OTHER
MSR 50/10/200
2009 Stds 67 58
2008 Stds 60 50 70
Since LEP (Students) lt50, MSR not met
v
v
v
v
v
v
For MSR, ONLY count LEP (Students)
v
v
v
v
v
v
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PERFORMANCE and OTHER
All Reading gt 60!
2008 Stds 60 50
v
v
v
v
v
v
v
v
v
v
v
v
Last years passing rate was 41. So, the
failure rate was 59. A 10 decrease in failure
rate 5.9, which rounds to 6
BUT actual improvement was only 3 points . . .
SO
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PERFORMANCE and OTHER
All Reading gt 60!
2008 Stds 60 50
v
v
v
v
v
v
v
v
v
v
v
v
The Graduation measure for Eco Dis students rose
from 89.4 for the class of 2005 to 89.8 for
the class of 2006. An improvement of 0.4.
Therefore school DOES meet RI.
Since actual improvement (7) exceeds 10
decrease in failure rate (6), then school is
eligible for RI, IF there is an improvement of
at least 0.1 for Graduation measure for Eco Dis
students.
Last years passing rate was 42. So, failure
rate was 58. A 10 decrease in failure rate
5.8, which rounds to 6
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AYP The Rising Standards
TABS
AYP
TEAMS
AEIS
70
75
75
75
TAAS
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Implement Restructuring Plan SES TAP
Restructuring Plan SES TAP
Corrective Action SES TAP
State Comp Ed
PEG List
SES TAP
AMAOs
CAM
TELPAS
Federal Accountability Response (AYP)
Highly Qualified Plans
TAKS I, TAKS A, TAKS M, TAKS Alt

Charter Rules
PBM
State Accountability Response (AEIS)
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What SIRC Can Do....

• Provide schools with
• Information,
• Clarification,
• Resources,
• Technical assistance regarding the school
  improvement process.

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What happens if a SIP school meets AYP when the
next years results come out?

• If a campus meets AYP in the same indicator that
  caused it to enter a stage of school improvement,
  the school moves into the second year of the same
  stage of improvement (Stage 1/Year 2, Stage
  3/Year 2, etc.) or they exit the program if
  theyve met AYP for the 2nd year in the same
  indicator.
• A 2nd year campus will continue to implement the
  requirements of the current stage until the
  campus exits school improvement by meeting AYP
  for two consecutive years in the same indicator.

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What happens if a SIP school does not meet AYP
when next years results come out?

• If the campus does not meet AYP in the same
  indicator for a second time while in a stage of
  school improvement, the campus enters into the
  next stage of school improvement.

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School Improvement Program (SIP)Stage
Requirements/Resources

• Sifting and Sorting
• Form small groups of 3-5 people.
• Create five columns or clusters with the title
  cards Stage 1, Stage 2, Stage 3, Stage 4, and
  Stage 5.
• By reading and talking through the remaining
  cards, decide and place which requirements/resourc
  es belong with which stage.
• Indicate by hands in the air when you are done,
  and Ill check your work.

Special Note SIRC/SIP Veterans you are neither
allowed to speak during this activity nor touch a
card.
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Stage 1 Requirements

• Parent Notification
• School Choice and Transportation

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Stage 1 Requirements

• Parent Notification
• School Choice and Transportation
• LEA Technical Assistance
• Campus Improvement Plan

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• Campus develops or revises, within 3 months of
  identification, a 2-year campus improvement plan
  (CIP). The CIP must
• incorporate strategies based upon scientifically
  based research (SBR)
• address the specific academic issues that caused
  the campus to not meet AYP
• adopt policies and practices concerning the
  schools core academic subjects
• specify how the campus will provide professional
  development
• establish specific annual, measurable objectives
  for continuous progress
• describe how the school will provide written
  notice to parents about the identification
• specify the responsibilities of the school and
  the LEA, including the technical assistance that
  the LEA will provide
• include strategies to promote effective parental
  involvement
• incorporate, as appropriate, activities
  before/after school, during the summer, and
  during any extension of the year
• incorporate a teacher mentoring program.

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Stage 1 Requirements

• Parent Notification
• School Choice and Transportation
• LEA Technical Assistance
• Campus Improvement Plan
• SIP Funding Application

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Last Years Funding Structure and This Years
CAM/TAP Work Hours for Schools in the School
Improvement Program
2007-2008

• TEA has defined a small school as lt800 and a
  large school as gt800.

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Stage 1 Requirements

• Parent Notification
• School Choice and Transportation
• LEA Technical Assistance
• Campus Improvement Plan
• SIP Funding Application
• Campus Administrator Mentor Program (CAMP)

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Campus Administrator Mentor (CAM)

• Campus Administrator Mentors (CAMs) are
  experienced educators and former administrators
  who
• Work closely with the principal to develop a
  relationship of trust
• Encourage individual capacity for leadership
• Provide support to the principal in self-selected
  areas of professional growth that target school
  improvement

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Last Years Funding Structure and This Years
CAM/TAP Work Hours for Schools in the School
Improvement Program
2007-2008

• TEA has defined a small school as lt800 and a
  large school as gt800.

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Principal Testimonials

• I did not know what to expect going into this
  process, but I am a firm believer that things
  happen for a reason, and its indeed a huge
  blessing for me to work with you as I look
  forward to continued growth through your
  expertise and guidance.
• As a campus principal, youre the BOSS, the
  person in charge, the one providing the
  leadership and guidance, the visionary , the Go
  To person for answers. CAMP provides campus
  principals the opportunity to have a mentor to
  guide them through the difficult issues, help
  identify campus needs, be a friend, and
  brainstorm ideas without the anxiety of being
  evaluated.
• Youve helped me grow and develop as a
  professional, and given me opportunities for
  reflection that I would have otherwise not had.
  My only regret is that I didnt know you when I
  first started as an administrator. I could have
  used some good guidance then!!

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Stage 1 Requirements

• Parent Notification
• School Choice and Transportation
• LEA Technical Assistance
• Campus Improvement Plan
• SIP Funding Application
• Campus Administrator Mentor Program (CAMP)
• Texas School Improvement Conference and Intro
  Meeting

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December 11 12, 2008
Introductory Meeting December 10 Stage 1
FA0813923 Stage 2 FA0813924 Stage 3 -
FA0813925 Stage 4 - FA0813926
FA 0813647
Register at https//ecampus.esc13.net/login.html
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SIP Requirements
Stage 5 Stage 4 Requirements Alternative
Governance
Stage 4 Stage 3 Requirements Restructuring Plan
Stage 3 Stage 2 Requirements Corrective Action
Stage 2 Stage 1 Requirements Supplemental
Educational Services (SES) Technical Assistance
Provider (TAP) replaces CAM
Stage 1 Parent Notification School Choice and
Transportation Campus Improvement Plan LEA
Technical Assistance SIP Funding Application
Texas School Improvement Conference Campus
Administrator Mentor (CAM)
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Stage 2 Requirements

• Parent Notification
• School Choice and Transportation
• Campus Improvement Plan
• LEA Technical Assistance
• SIP Funding Application
• Texas School Improvement Conference and Intro
  Meeting
• Campus Administrator Mentor (CAM)
• Technical Assistance Provider (TAP)

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Technical Assistance Provider (TAP)

• The primary purpose of a TAP is to act as an
  external, objective set of eyes that provides
  input and recommendations for campus improvement.
• A Technical Assistance Provider (TAP) is a
  hands-on consultant who works with the campus
  administration and faculty to guide a school
  through the improvement process. 

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What does a TAP do?

• Helps School Improvement Program (SIP) schools
  navigate federal guidelines
• Implements federal requirements
• Builds leadership capacity
• Builds content knowledge and teaching skills
• Enhances the academic experience for the students
  in a way that ensures success

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CAMs vs. TAPs
Stage Two and Above Schools
Stage One Schools
SHARED GOAL SCHOOL IMPROVEMENT AND MEETING AYP
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Last Years Funding Structure and This Years
CAM/TAP Work Hours for Schools in the School
Improvement Program
2007-2008

• TEA has defined a small school as lt800 and a
  large school as gt800.

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Principals Testimonials

• She is a part of our team and makes herself
  visible and accessible to all staff members. Her
  expertise in ESL/bilingual education was an added
  bonus for us. She is extremely organized and very
  thorough.
• His breadth and depth of knowledge is a great
  asset to our work. He has been a high school
  administrator and is an expert in special
  education issues. I learned something beneficial
  from each of his campus visits - not just general
  ideas, but specific strategies focused on
  dropout, graduation, and student achievement
  rates.

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Stage 2 Requirements

• Parent Notification
• School Choice and Transportation
• Campus Improvement Plan
• LEA Technical Assistance
• SIP Funding Application
• Texas School Improvement Conference and Intro
  Meeting
• Technical Assistance Provider (TAP)
• Supplemental Educational Services (SES)

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Supplemental Educational Services (SES)

• Supplemental Educational Services (SES) are
• Additional sources of academic instruction for
  students provided outside of the normal school
  day in Math, Reading/Language Arts.
• Offered to all students from low-income families.
• High-quality, research-based, and consistent with
  the content and instruction of the LEA

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Stage 2 Requirements

• Parent Notification
• School Choice and Transportation
• Campus Improvement Plan
• LEA Technical Assistance
• SIP Funding Application
• Texas School Improvement Conference and Intro
  Meeting
• Technical Assistance Provider (TAP)
• Supplemental Educational Services (SES)
• Optional SIP Academy Grant

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What is the SIP Academy Grant?

• Optional opportunity for Title I schools in Stage
  2 of the School Improvement Program.
• Year 1- Summer Planning Academy
• Data Disaggregation
• Campus Needs Assessment
• Team Building
• Campus Improvement Planning
• Years 2 3 Professional Development

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Requirements/Opportunities
What is the SIP Academy Grant?

• Summer Planning Academy
• Majority of Staff
• Campus Facilitator
• Extra TAP Days
• Online Discussion Board
• Years 2 and 3
• Accountability
• Leadership Team Coaching
• The Application
• SIRCs Technical Assistance

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Years 2 and 3Professional Development

• In years 2 and 3 the primary focus of the grant
  must be on on-going, systemic professional
  development in the following areas
• Continued team building for the staff on the
  campus
• Leadership, including but not limited to coaching
  and mentoring
• Instructional strategies identified by the data
  disaggregation, needs assessment, and campus
  planning processes and aligned to improve student
  achievement and other outcomes identified
• PD must connect to
• Data from the campus SPA
• Campus Needs Assessment
• Measureable objectives set in the application

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Stage 3 Requirements

• Parent Notification
• School Choice and Transportation
• Campus Improvement Plan
• LEA Technical Assistance
• SIP Funding Application
• Texas School Improvement Conference and Intro
  Meeting
• Technical Assistance Provider (TAP)
• Supplemental Educational Services (SES)
• Corrective Action

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Corrective Action

• Corrective Action is a significant intervention
  in a campus to remedy the continued inability to
  make adequate progress toward all students
  becoming proficient in reading and mathematics.
• Identifying a campus for corrective action
  signals the Local Education Agencys (LEA)
  intention to take greater control of the campus
  management and to have a more direct hand in its
  decision-making.

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Stages Overview Stage 4

• Parent Notification
• School Choice and Transportation
• Campus Improvement Plan
• LEA Technical Assistance
• SIP Funding Application
• Texas School Improvement Conference and Intro
  Meeting
• Technical Assistance Provider (TAP)
• Supplemental Educational Services (SES)
• Corrective Action
• Restructuring Plan

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Restructuring

• Restructuring is an extensive intervention
  requiring major changes in a campus operation.
• The LEA undertakes a major reorganization of a
  campus, making fundamental reforms, such as
  significant changes in the campus staffing and
  governance.

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Stages Overview Stage 5

• Alternative Governance
• Parent Notification
• School Choice and Transportation
• Campus Improvement Plan
• LEA Technical Assistance
• SIP Funding Application
• Texas School Improvement Conference
• Technical Assistance Provider (TAP)
• Supplemental Educational Services (SES)
• Corrective Action
• Restructuring Plan
• Implement Restructuring Plan

Stage 4
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Other SIRC Resources

• Site Visits and CINAs
• Website www.esc13.net/sirc
• Program Information
• Resources and Forms
• SIRC Guidelines
• Principal Planning Guides

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Site Visits

• Site Visits
• The CINA Campus Improvement Needs Assessment

Stage 4
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Top 10 Identified Needs for SIP Schools

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TOP 10 IDENTIFIED NEEDS FOR TRADITIONAL
(NON-CHARTER) SIP SCHOOLS
10. Tie between 9th and 10th Grade Interventions
and Graduation
9. Curriculum/Curriculum Alignment (common
assessments, TEKS/TAKS aligned lesson plans )
8. Leadership Team/Capacity (defined roles,
stability)
7. Data Driven Decision Making (benchmarking,
disaggregation)
6. Planning (collaborative, strategic,
vertical)
5. Parental/Community Involvement
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TOP 10 IDENTIFIED NEEDS FOR
TRADITIONAL (NON-CHARTER) SIP SCHOOLS
4. Effective Instruction/Student Engagement
3. Instructional Climate/Culture (high
expectations, instructional focus)
2. Systems (discipline, instructional
monitoring, organizational, scheduling, data,
student support)
1. Professional Development/Instructional
Capacity (campus-wide, strategic, monitored and
measured)

• English Language Learners
• Math
• Special Education
• Reading

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TOP 10 IDENTIFIED NEEDS FOR
CHARTERS IN SIP
10. Tie Parental Involvement and
Facilities/Resources
9. Planning (purposeful, comprehensive,
strategic, collaborative)
8. Effective Use of Instruction,
Interventions, Resources
7. Systems (organizational management, student
intake processes, discipline management,
scheduling, student coding, attendance)
6. Teacher Retention/Highly Qualified Teachers
5. Leadership Team/Leadership Capacity
(defined roles, stability)
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TOP 10 IDENTIFIED NEEDS FOR
CHARTERS IN SIP
4. Instructional Climate/Culture (attitude of
achievement, non-negotiability of AYP)
3. Data Driven Decision Making (benchmarking,
disaggregation)
2. Curriculum/Curriculum Alignment (and
materials)
1. Professional Development/Teacher Capacity
(campus-wide, strategic plan, monitored and
measured)

• Math
• Special Education
• Reading
• English Language Learners

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www.esc13.net/sirc
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www.esc13.net/sirc
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www.esc13.net/sirc
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www.esc13.net/sirc
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www.esc13.net/sirc
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www.esc13.net/sirc
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TEA Application and Funding Updates
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SIP 2008-2009

• Dates from Performance Reporting
• October 8 (14) - Public release of Preliminary
  2008 AYP/SIP results
• October 17 (24) AYP Appeal deadline
• Mid-December Public release of Final 2008
  AYP/SIP results

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SIP 2008-2009

• Dates from School Improvement Program
• Letter to Superintendent April 17, 2008
• School Choice Parent Notification
• June 1
• October 27 new Stage 1 schools/new Stage 2-5
  schools needing revisions
• SES Parent Notification
• August 25
• October 27 new Stage 2 schools
• SIP Application available on eGrants September 4,
  2008, due November 12, 2008
• Planning amounts in September
• Final allocations after AYP release

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http//www.tea.state.tx.us/nclb/titleia/sip/2008-0
9/2008-09_sip.html
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www.ed.gov/nclb/landing.jhtml
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www.centerforcsri.org/
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Website Resources

• NCLB website http//www.tea.state.tx.us/nclb/title
  ia/sip/2008-09/2008-09_sip.html
• 08-09 TEA Guidance http//www.tea.state.tx.us/nclb
  /titleia/sip/2008-09/Documents/SIPGuidance200809.p
  df
• US DOE
  www.ed.gov/nclb/landing.jhtml
• The Center for Comprehensive School Reform and
  Improvement
• www.centerforcsri.org/

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NCLB
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Any Questions?
?
?
?
?
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Thank you for all you do!
Lee Courville (Region 7 Campuses) 512
919-5134 lee.courville_at_esc13.txed.net Michael
Greenwalt 512 919-5486 michael.greenwalt_at_esc13.txe
d.net