Glen Hodgson, AIA, NCARB

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Architectural Design Function to Meet the Needs
of the End User

• Glen Hodgson, AIA, NCARB
• HDR Architecture, Inc.
• October 28, 2008

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Glen Hodgson, AIA, NCARB

• Over 30 years of experience in the
  Detention/Correction industry
• Worked for Illinois Department of Corrections as
  State Architect
• Managed over
• 19,000,000 square feet of occupied space
• 46,500 inmates
• 1,775 Buildings
• 59 State Correctional Facilities
• 160 million annual programmatic base

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HDR Architecture, Inc.

• Founded in 1917
• Services include master planning, programming,
  schematic design, and full architectural
  engineering services
• Since 1975, HDR has led the field in detention
  and corrections design. Developed some of the
  most important state-wide and federal prison
  design programs throughout the country.
• HDR has provided services for over 90
  correctional facilities in 28 states, totaling
  over 175,000 beds, more prison beds than any
  other firm.
• Knowledge of not just how these facilities are
  built, but how they in fact operate.  Consulting
  from bed needs, financing, master planning,
  design, construction and post-occupancy reviews
  on over 75 facilities across the nation.

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Agenda

• Define End User, Owner, A/E
• Life of a project
• Defining the project to match the budget
• Key issues that bring better design to end user
• A/E selection
• Communication
• Knowing the project and knowing what you want
• Be willing to change paradigms
• Willing to put time into the project
• Start right ? finish right

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Introductions / Overview

• Who is the End User Agency? Occupies and
  operates the facility -- Its You!
• Federal
• State
• County
• Municipality
• Who is the Owner?Department that
  managers/oversees the design professionals and
  construction of the projects
• Capital Development Board
• Department of Administrative Services
• Building Authority
• General Service Administration

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How do you design to meet the needs of the client?

• End user will define the overall project
  expectations/goals to the owner
• Owner and end user work together to refine
  expectations/goals to the A/E
• A/E, end user, and owner to verify project
  expectations/goals

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Example of expectations and goals

• Functional Goals
• House 500 maximum security inmates in a single
  cell configuration.
• Provide a safe and humane work environment for
  all staff and inmates that is ACA compliant.
• Form Goals
• Provide single celled inmate housing.
• Able to move inmate groups without their travel
  paths crossing.
• Economy Goals
• Optimize first and long-term costs.
• Minimize staff, operations, and
  maintenance-costs.
• Time Goals
• Complete construction as soon as possible.
• Occupy the facility as soon as possible.

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Life of a Project 5 years from conception to
completion

• Realize that there is a need
• Define need
• Develop possible solutions
• Identify scope of best solution
• Develop budget
• Revise scope to meet budget
• Start over
• Pursue funding
• Project funded then A/E selected
• Design process
• Construction begins through completion

1 Year 1 Year 1 Year 2 Years
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What can end user do to guide projects to get
funding?

• Know all your facilities
• Know major problem areas by priority
• Infrastructure (power/water/fuel)
• Roofing / building shell issues
• Mechanical and electrical systems / security
• Miscellaneous building components
• End user verify budget with
• Experienced A/E
• Other similar projects (recent)
• Other states
• External estimator
• Review the budget/steps each year to make sure
  funding request is current

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Or you can

• Whine
• Cry
• Complain
• Call your Senator and other sundry officials

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Key issues that bring better design to end user

• A/E selection
• Communication
• Knowing the project and knowing what you want
• Be willing to change paradigms
• Willing to put time into the project

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A/E Selection

• Selection of an experienced A/E
• Who makes the selection?
• How familiar is the selection committee with the
  scope?
• Experienced people on selection committee
• People with the ability to cut through the B.S.
• Team experience in a particular building
  typeExample Dietary building or crime lab
• A/E knowledge of community
• Hire the people NOT the firm!

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Communication

• Scope of work
• Programming / design development / schematic
  design
• Plan review
• Construction
• Post construction review

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Defining project needs

• Knowing what you want
• Knowing what you DONT want
• Operations
• Maintenance issues
• Life-cycle cost

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Be willing to change your paradigms

• Number of staff to complete a task
• Access points into and out of building or
  facility
• An operation
• System
• Type of equipment
• The ability to change an approach to a problem,
  issue or process.

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Willing to put time into the project

• The more time the one puts into the planning of
  the project the better the project will be..!!

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Start Right ---gt Finish Right

• Selection of A/E is the very first part of a
  start right process
• Know the players on each team and ask the right
  questions in the interview
• Quality Based Selection (QBS) not fee based
• QBS from the owners side takes about 350 man
  hours per project to manage
• Time commitment is key!
• TIME QUALITY

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Questions and Answer