DMACST Private Sector Caucus PSC

1
DMAC-ST Private Sector Caucus (PSC)

• Carroll A. Hood
• GEOSS Chief Architect

2
Outline

• Relationship to IOOS National Industry Council
• PSC Concept Document
• Process for Recommending Expert Team Membership
• Process for dissemination information and
  capturing/integrating feedback
• PSC Implementation Strategies
• List Servers
• Collaboration Tools
• PSC Performance Metrics
• Current Status
• Work Plan

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Relationship to IOOS National Industry Council
(NIC)

• NIC members are Trade Associations and
  Professional Societies NOT individual
  organizations
• Original concept of PSC as a subcommittee of the
  NIC may not be practical
• PSC can leverage NIC for
• Dissemination of information (where near-term
  response is not required)
• Recruitment of members (via associations/societies
  )

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PSC Concept Document

• High-level concept of operations for DMAC
  caucuses
• Processes
• Recommendations
• Will required review of DMAC-ST and other
  caucuses in particular

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Recommending Membership on Expert Team (PUSH)

• PSC
• Post Description of Expert Teams and current
  plans/objectives on Collaboration Tool
• Provide link to self-nomination area (a
  discussion area set aside for this purpose)
• Interested users complete and post template
  (describes area(s) of expertise and how it
  applies to Expert Team issues/deliberations)
• Auto-notification sent to appropriate Expert Team
  lead upon post
• User removes posting if he/she becomes
  unavailable or reaches saturation

• Expert Teams
• Create and maintain list of annual
  plans/objectives
• Upon need, lead chooses participants and contacts
  them

6
Recommending Membership on Expert Team (PULL)

• PSC
• Post Description of Expert Teams and current
  plans/objectives on Collaboration Tool
• Provide link to self-nomination area (a
  discussion area set aside for this purpose)
• Interested users complete and post template
  (describes area(s) of expertise and how it
  applies to Expert Team issues/deliberations)
• User removes posting if he/she becomes
  unavailable or reaches saturation

• Expert Teams
• Create and maintain list of annual
  plans/objectives
• Expert Team Lead determines need and reviews
  postings
• Lead chooses participants and contacts them

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Disseminating Information to Caucus Members

• PSC
• Post information to Collaboration Space
• Daily auto-notification of updates sent to those
  who request it
• Manual notification sent for key items or item
  that require near-term action
• Set-up threaded discussion and/or voting template
  for items that require action (with suspense
  date)

• Members
• Subscribe for daily auto notification
• Provide feedback via threaded discussion or vote
• Post new items if desired

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Making Recommendations

• Caucus set up for virtual communication
• Not exactly the best forum for establishing
  consensus
• Fortunately, consensus not required
• Goal is to provide input into DMAC-ST
  deliberations
• Final decisions rest with DMAC-ST
• Caucus should be concerned with soliciting and
  documenting all relevant viewpoints on a
  particular issue
• Caucus should set-up issue moderator who is
  free to weigh-in but should strive to ensure that
  opportunities exist for alternative viewpoints to
  be expressed
• Should use voting tool to gauge/characterize
  issue landscape

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Implementation Strategies

• PSC requires communication/collaboration tool
• Ideal would be a collaboration tool like eRoom or
  eStudio
• Ability to post documents
• Ability to support threaded discussions
• Ability to vote on user-defines issues
• Ability to have tailor auto-notifications
• List Server would be ok as a first step
• Question
• Should this be PSC-specific, caucus-specific , or
  a DMAC-wide initiative?

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Performance Metrics

• In our spin-up phase, a useful metric might be
  the number of organizations that participate in
  the PSC
• That would at least provide some insight into the
  level of potential value of the PSC as viewed by
  the participants
• As the PSC matures, a useful metric might be the
  percentage of DMAC decisions for which PSC
  recommendations were considered
• Would required the definition of a DMAC
  decision
• Would require the DMAC to track such input
• Intended to be quantitative not qualitative

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Current Status

• Sent out a cattle call via the Alliance for
  Earth Observations
• Have received formal responses from
• Raytheon
• Harris
• Northrop Grumman
• Lockheed Martin
• WetLabs
• Stalantic
• Expect membership to be open-ended
• Reach of the Alliance is somewhat limited need
  to reach out via other methods

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Work Plan

• Finalize Budget for CY06
• Work with other caucus leads to finalize Caucus
  Concept of Operation
• Determine best implementation strategy for
  collaboration tool (PSC only? Caucus only?
  DMAC-wide?)
• Determine other outreach opportunities
• Begin planning for caucus meeting in conjunction
  with major Oceans conference (details TBD)
• Procure and configure collaboration tool
• Starting small is ok (better to hit the ground
  performing well for a few than to hit the ground
  and not meeting expectations for many)
• Solicit input from Expert Teams (Where do you
  need private sector help? We can begin to work
  these connections manually while the tools and
  other infrastructure is being put in place)