ADRI: EDRMS Infrastructure Business Case Framework

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ADRIEDRMS InfrastructureBusiness Case
Framework

• Howard Quenault
• VERS Program Director,
• Public Record Office Victoria howard.quenault_at_dvc.
  vic.gov.au

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Australasian Digital Recordkeeping Initiative
(ADRI)

• All Australian jurisdictions and NZ
• Digital Recordkeeping Framework
• Digital Record Export V1 based on VERS format
• SA EDRMS panel requires VERS compliance
• Collaboration with NZ, QLD, WA, Tasmania and NSW
  on their digital records and archive strategies

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Business Case Tools

• Office of Chief Information Office (OCIO)
• Gateway Initiative
• Investment Management Standard
• Agency Process and Templates
• Agency Business cases
• ADRI Business Case Frameworks
• Whole of Jurisdiction Strategic Business Case
• EDRMS Infrastructure Business Case
• Digital Archive Business Case
• Workflows Business Case

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OCIO Investment Management Standard
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Digital Records Scope

• Digital Records
• Preservation
• Standards
• Digital Records Experience
• Digital Archive
• Vision
• Governance
• Strategy

Standards and Policies
Paper Transfers
Digital Record Transfers

Managed Services (record replication)
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The VERS Business Cases

• 1995-96 (1) Research Report (KERF) (0.125
  Million)
• 1998-99 (2) Demonstrator project (0.5 Million)
• 2000-02 (3) Pilot Implementation (4.8 Million)
• 2002-04 (4) VERS Centre of Excellence (2.7
  Million)
• 2002-05 (4) Digital Archive (5.5 Million)
• 2004-09 (5) Sustaining VERS adoption (5.2
  Millon)
• Approximately 18.5 Million AUD

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Practical Management
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Central Repository Safe Secure Governed Easy
In Easy Out Quality Decisions Advice
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VERS Compliance Model
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Benefits Realisation
2003
2004
2005
Dept A
Dept B
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VicGov VERS Implementation Costs
Estimated WoVG Committed Funds 57 Million
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Business Case Strategy

• Research internal and external factors
• Determine underlying concerns
• Capacity and capability for change?
• Determine benefits (non) financial
• Create a vision, strategy and plan
• Determine funding sources
• Align to key drivers and goals and check

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Business Case Elements

• Benefits, benefits and benefits
• Alignment with Strategic Directions
• Executive, Departmental and Staff
• Current processes and work practice
• Key issues and risks
• Financial and non-financial costs / analysis

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Senior Executive Support

• Identify responsible executive(s)
• Determine personal drivers and goals
• Align project and personal goals
• Highlight personal risks and benefits
• Determine or create advocate
• Sell the vision and strategy
• Get a commitment and ongoing involvement

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Lessons Learnt

• Understand your executive and the business
• Determine the drivers and advocates
• Draw links to strategies and initiatives
• Dont promise quick wins
• Focus on outcomes, outputs and risk
• Highlight consequences of not proceeding
• Personalise Electronic Document Management

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For every complex problemthere is at leastone
bad simple solution
Final Thought
X
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Thank You