StarBuilder Payroll Start to Finish with Troubleshooting Ideas Session 207

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StarBuilder PayrollStart to Finish with
Troubleshooting IdeasSession 207

• Presented by
• Wanda Vann

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General Overview Helpful Tips Troubleshooting
Ideas

• Time Entry
• Void Check
• Proof Report
• Calculate Payroll
• Print Checks
• Print Check Register

• Convert Checks To Hand Checks
• Create Layoff Checks
• Backup Database
• Process Payroll
• System Update Payroll

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TIME ENTRY SCREEN-ADD
Screen-Add allows you to enter a hand check,
manual check and void check. Mail Code will give
you an additional sorting option when printing
checks vouchers. WHAT IS THE CORRECT WAY TO
NAVIGATE TO FIELDS?
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TIME ENTRY LINE-ADD
Line-Add allows you to view each line item for an
employee while entering pay data. Also, shows
descriptions on certain fields. WHAT IS THE
CORRECT WAY TO GET BACK TO THE PREVIOUS FIELD?
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VOID CHECKHelpful Tips Troubleshooting Ideas

• Enter voids in a separate batch and complete the
  entire process.
• Void payroll check(s) in the same pay ending date
  in which the check(s) was issued.
• Refer to the check register to make sure you
  enter the same payroll information you originally
  entered for the employee(s).
• 4. The batch dollar amount must equal the
  employee(s) gross pay amount in order to
  correctly distribute the amounts on the exception
  screen.

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Exception Check Screen Helpful Tips
Troubleshooting Ideas

• You do not need to enter negative values.
• Enter SDI by using your two digit state code
  followed by four nines (089999).
• Do not enter a cash account unless it is
  different from the cash account setup in
  automatic posting codes.
• Balance amount must be 0.00 to activate the OK
  button.

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What If the balance amount is not correct?
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VOID CHECK SALARY WITH HOURS
What If, you need to void a salary check with
hours and the hours x rate does not equal the
amount?
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• Void check
• Calculated hrs x rate for both line items to
  determine which job had a variance
• After determining the variance entered an
  additional line item for the job
• If the ck_amt was understated enter as a
  negative to get a positive amount,
• If the ck_amt was overstated do not enter a
  negative amount.

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Proof Report

• You must review the proof report for data entered
  incorrectly, for missing data, out of balances,
  etc.
• If corrections are needed un-release payroll
  batch, correct errors and release batch again.

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CALCULATE STATUS REPORT

• Do Not Ignore Error Messages!
• After all applications are complete, a status
  report prints. The report shows a summary of the
  payroll
• calculation, the number of checks to be printed,
  and list any errors generated.
• Correct errors and calculate payroll again.

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PRINT CHECKS VOUCHERS
When printing checks and vouchers you will be
prompted to enter the starting check notification
first and then the starting voucher
notification . Mail Code gives you an additional
sort order option during print check vouchers.
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Print Checks did not complete

Enter the first number of the check or group of
checks you want to reprint. Enter the last
number of the check or group of checks you want
to reprint.
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Check Register

Print the check register immediately after you
print paychecks each pay period. You cannot
print the Check Register or the Direct Deposit
Proof Report after running the Process Payroll
application.
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Convert Checks To Hand Checks

Converting checks to hand checks automatically
unrelease batches and allows you to make any
desired changes within the batch without losing
the already assigned check numbers printed on the
checks. Also, gives you the option of not having
to reprint the hand checks.
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CREATE LAYOFF CHECKS
Details of time entry batch 506
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Details of Create Layoff batch is the same.
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Once an employee have been selected, that
employee is removed from the original batch and
added to the layoff batch.
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Process Payroll

• Backup Database
• Process payroll locked by another user (SM
  remove inactive users)
• Reports Tab
• Print or Save Reports to a file.
• You can reprint reports before calculating
  another payroll batch.
• Update Tab
• Clear last weeks pay amounts
• Print employees paid this week only - employee
  tax reg vol ded reg
• Payroll Quarter - updates payroll
• Posting Period - updates general ledger
• Update Certified Week Numbers - updates cert wk
  in job cost
• Clear Last Weeks Labor Cost from Job Cost
• job hour report labor productivity report

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