Packaging and Shipping your Materials After Testing

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Packaging and Shipping your Materials After
Testing

• School Header Sheet
• Lowest Tested Grade
• Returning Test Materials
• Online Retrieval System

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School Header Sheet
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School Header Sheet Lowest grade
Incorrect information on School Header Sheet?
Call Phil Cranley at [phone]
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School Header Sheet Book Count Total Students
Enrolled
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Results of Not Completing School Header Sheet
Correctly
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Return of Testing Materials Overview

• Return a book for all enrolled students whether
  tested or not (return 2 books at 4, 8, and 10 for
  each student)
• Save boxes that tests came in
• Separate to be scored from not to be scored
  books
• Register for online retrieval by December 3,
  2007

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Return of Testing Materials Overview

• Grades 4, 8, 10 have 2 books for each student
  package them together make sure each student
  has 2 books, with labels (even if they werent
  tested)
• Register for online retrieval by December 3, 2007
  
• Calibration districts return materials as soon as
  possible after testing.

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Customized packing boxes

• New location for placing return shipping labels
  on SIDE of box.
• Errata Notice for packaging books.

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To Be Scored and Not To Be Scored Test
Materials

• To Be Scored (pink labels)
• All completed books
• Non-tested students still enrolled
• Students expected to take the WAA-SwD

• Not To Be Scored (white labels)
• Extra (unused) books
• Do NOT put to be scored materials in same
  box(es) with not to be scored materials

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Return of Testing Materials
Place School Header Sheet on top of stacked
books prior to binding the stack.
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To Be Scored Materials
1. Complete information on Stack Cover Card 2.
Place Stack Cover Card on top of School Header
Sheet 3. Bind stack with adhesive strips 4.
Place bound stacks in box 5. Place School/Group
List in Box 1
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To Be Scored Materials
Pink All schools
Yellow Calibration only
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On-Line Retrieval System

• Finish packing your materials before registering
  for pickup of Used and Unused test materials.
• Go to http//programs.ctb.com/WKCE
• (URL is case sensitive)
• Districts must sign on using 4-digit district
  number.

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On-Line Retrieval System- Registering

• Districts registering for online retrieval
• Districts must sign on using 4-digit district
  number.
• The District Contact name must be entered.
• Must enter District Contact Email Address.
• All test materials must be packaged.
• Total of boxes to be returned must be entered.

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On-Line Retrieval System
Districts enter their 4 digit number
Contact name
Contact email address
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On-Line Retrieval System

• Schools registering for online retrieval
• Sign on using the 4-digit District Number, then
  4-digit School Number (Example 01470007).
• The School Contact name must be entered.
• The School Contact Email Address must be entered.
• Packaging of all test materials must be
  completed.
• Total of boxes to be returned must be entered.

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Return of Testing Materials On-Line Retrieval
System
Schools must enter the 4 digit District number
followed by their 4 digit School number (NO GAPS)
0020
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On-Line Retrieval System

• Schools should call their District Assessment
  Coordinator (DAC) or refer to the Wisconsin
  Public School Directory for their 4 digit school
  number.

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On-Line Retrieval System
Enter the total number of boxes to be picked up
and hit submit
Select Pink label only
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On-Line Retrieval System - Confirmation

• On-Line Retrieval System will confirm of boxes
  registered for pickup once submitted.
• Confirmation may be printed kept for records.
• In addition to the confirmation page, you will
  receive an email confirming your pickup.

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On-Line Retrieval System

• Drivers will bring shipping labels only for of
  boxes entered into Online Retrieval System.
• 10 entered 10 labels.
• Boxes to be returned but not registered will not
  be picked up separate registration will be
  needed.
• Boxes will be picked up by UPS or Conway within
  two days of on-line registration.

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Retrieval of Materials

• Verify the number of boxes picked up
• Keep the receipts
• If you discover a test book after pick up - you
  must go through the online retrieval system again.

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On-Line Retrieval System

• Districts/Schools must ensure that boxes are
  accessible to the drivers and that someone is
  present for pickup.
• Districts/Schools experiencing problems with the
  On-Line Retrieval System should call the
  Wisconsin Help Desk at 1-800-282-2203.

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Questions?

• Contact Phil Cranley
• 608-266-9798
• philip.cranley_at_dpi.state.wi.us