University of Maryland 20012002

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A New Member Orientation
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Maryland Day Explore Our World! A New Member
Orientation
Dear Colleague, As Maryland Day is the
universitys largest community outreach event,
weve designed this site to support you and other
campus event planners participating in the
program. In this site you will find information
including key contacts, committee descriptions,
meeting dates, important deadlines, marketing
tools, helpful hints and more. Over the past ten
years, weve achieved great success with the
Maryland Day program. In the process, weve
worked together to refine systems, synchronize
efforts and build what is now considered an
anticipated event of the region. Thank you for
your time, dedication and partnership. Its
because of you that Maryland Day continues to
grow. We look forward to working with you and
hosting our best Maryland Day yet on Saturday,
April 26, 2008.Warm Regards,Brodie Brodie
RemingtonChair, Maryland Day ProgramVice
President, University Relations
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Maryland Day Explore Our World! A New Member
Orientation
Maryland Day The Program Who? What? When?
Where? Why? How?
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Maryland Day Explore Our World! A New Member
Orientation
WHO Question Answer Q Who plans,
promotes, and produces Maryland Day? A The
University of Maryland campus community. Q Who
is invited to attend? A Maryland Day is open to
the public. Q Who typically attends? A
Residents from the MD, D.C., and N.VA. Areas,
current and prospective students, donors and
alumni, faculty and staff, business and
legislative leaders, their families and friends,
and residents of the Mid-Atlantic Region.
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Maryland Day Explore Our World! A New Member
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• WHAT Question Answer
• Q What is Maryland Day?
• A
• Maryland Day is the University of Marylands
  largest community outreach event.
• Held annually on the last Saturday of April.
• University opens its doors and invites the
  community to enjoy a FREE, fun-filled day of
  learning, exploration, and discovery.
• Offers more than 400 festivities including
  hands-on demonstrations, exhibits, workshops,
  performances, cross-campus tours, lectures,
  petting zoos, and athletic events.

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Maryland Day Explore Our World! A New Member
Orientation
WHEN Question Answer Q When is Maryland
Day? A Maryland Day is held annually on the
last Saturday of April from 10 a.m. 4 p.m.
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Maryland Day Explore Our World! A New Member
Orientation
WHERE Questions Answers Q Where is
Maryland Day? A Maryland Day is held across
the Universitys 1,200 acre College Park campus
both indoors and outdoors.
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Maryland Day Explore Our World! A New Member
Orientation

• WHY Questions Answers
• Q Why host Maryland Day?
• A
• President C. D. Mote initiated the Maryland Day
  program in 1998 as an annual event hosted by the
  University for the regional community. 
• In a single day, area residents visit campus to
  meet students, staff, and faculty and explore
  state of the art facilities, and experience
  first-hand the benefits of having a world
  respected public research university in their
  very own backyards.
• More than 75,000 people attended Maryland Day
  2007. Visitors enjoy exploring the six learning
  neighborhoods including Science Tech Way,
  Arts Alley, Biz Society Hill, Sports Rec Row,
  Terp Town Center, and Ag Day Avenue. Each
  neighborhood is designed to celebrate specific
  study themes.

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Maryland Day Explore Our World! A New Member
Orientation
And now for the HOW

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Maryland Day Explore Our World! A New Member
Orientation
The Making of Maryland Day The 3
Ps Planning, Promoting, Producing
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Maryland Day Explore Our World! A New Member
Orientation

PLANNING Maryland Day Committees Steering,
Planning, and Specialized Subcommittees Principle
s Policies Free Activities, Space Facilities
Reservations, Fundraising, Food Distribution,
Weapons, Corporate Sponsorship and more. Action
Items Event Submissions, Marketing Materials,
Volunteer T-shirts Lunches, Facility Orders,
Five Year Recognition Pins, Ten Year Recognition
and more. Contacts Resources Campus Point
People, Services, and Online Resources
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Maryland Day Explore Our World! A New Member
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COMMITTEES Steering Committee Select group
of university officials who meet twice each
semester to address program policies, strategize
university-wide participation, track program
development and outcomes, and support overall
program success. Planning Committee Large
group of university citizens selected to
represent their campus department, attend
monthly meetings, and manage their respective
departments program participation.
Specialized Committees Specialized task
teams that bring campus experts together as
needed to meet major program needs including
Marketing, Corporate Relations, Logistics and
more.
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Maryland Day Explore Our World! A New Member
Orientation

• PRINCIPLES POLICIES
• Guiding Principles
• A FREE, fun-filled day for learning, discovery,
  and community.
• Activities are designed to showcase value of
  University.
• Campus is completely open for visitors to
  freely explore.
• Focus is on friend-raising (not fundraising).
• University strengthens relationship with
  neighboring communities.
• Students, faculty, and staff host visitors and
  share their Terrapin pride.
• Community enjoys their world class public
  research University.

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Maryland Day Explore Our World! A New Member
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PRINCIPLES POLICIES Program Policies Space
and Facility Reservation Policy All campus
facilities and spaces are reserved for Maryland
Day, held annually on the last Saturday in April.
Non-Maryland Day activities are prohibited
between 10 AM- 5PM. Free Activities Policy All
Maryland Day activities are free of charge on
Maryland Day. Fees for services, programs, or
admission are prohibited. Sales of merchandise
are restricted to those campus operations that
normally process retail transactions. Fundraising
Policy Fundraising of any kind is prohibited on
Maryland Day. This includes bake sales and book
sales for the benefit of sponsoring groups. Food
Distribution Policy All food distributed on
Maryland Day is limited to campus retailers,
which operate within state and county health
codes. All other food distribution is
prohibited. Weapons Policy For most
organizations, use or display of weapons of any
kind are prohibited during Maryland Day.
Activities sponsored by organizations that use
weapons as a central component of their mission
or purpose (e.g., Air Force and Army ROTC,
Paintball Club) may display such weapons, but
they may not be demonstrated, used or handled
during Maryland Day. The sponsoring organization
will be responsible for security and safety of
weapons, making sure that all precautions are
taken to ensure the safety of visitors.
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Maryland Day Explore Our World! A New Member
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Planning Committee Member Goals Represent
and coordinate your departments program
participation   Attend monthly meetings for
news, information, and resources   Distribute
program information, updates, and materials to
your event coordinators Participate in
committee discussions, share creative ideas, and
offer recommendations Build upon past
Maryland Day program success and increase the
quality of experience for visitors   Track
program development, evaluation, and
considerations for future programs Work hard,
have fun, and share your program enthusiasm with
others
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Maryland Day Explore Our World! A New Member
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Planning Committee Monthly Meetings All meetings
are held in the Maryland Room, Marie Mount Hall
October 18, 2007, from 1 2 p.m.
(kick-off) November 8, 2007, from 1 2
p.m. December 4, 2007, from 1 2 p.m. January
10, 2008, from 1 2 p.m. February 14, 2008,
from 1 2 p.m. March 13, 2008, from 1 2
p.m. April 24, 2008, from 1 2 p.m. May 2008
Debriefing is TBD

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Maryland Day Explore Our World! A New Member
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ACTION ITEMS Submitting Proofing
Events Requesting Marketing Materials Submitting
Mailing Lists Requesting Volunteer T-shirts
Lunches Placing Facility Orders Ordering Event
Signage Nominating Staff for 5 and 10 Year
Recognition
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Maryland Day Explore Our World! A New Member
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• Submitting Proofing Department Events
• Visit Planning Resource Site http//www.marylandd
  ay.umd.edu/mddayplanning
• Click on Event Submissions
• Submitting Events https//www.marylandday.umd.edu
  /EventSubmission/
• Event Title
• Description
• Start and End Time(s)
• Preferred Location (building, room name/number)
• Sponsoring Department
• Proofing Events

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Maryland Day Explore Our World! A New Member
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Sample Event Submissions Title How Many
Watts Can You Generate? Description Pedal the
bike and see if you can generate enough energy to
light the light bulb. Learn how energy is
converted from chemical to mechanical, to
electrical. Start/End Time 10 a.m. 4
p.m. Location McKeldin Mall (School of Public
Health Tent) Sponsor HLHP, KNES (School of
Public Health, Kinesiology) Title Engineerin
g Challenge An Obstacle Course for Mind and
Body Description Challenge yourself on an
obstacle course for the mind and body designed
and built by engineering students. Start/End
Time 10 a.m. 4 p.m. Location Front Lawn,
Glenn L. Martin Building Sponsor ENGR (A.
James Clark School of Engineering)
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Maryland Day Explore Our World! A New Member
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Sample Event Submissions continued Title Inst
rument Petting Zoo Description Ever wanted to
fiddle on a fiddle or toot your horn? The Student
Chapter of Music Educators National Conference
offers an interactive hands-on zoo full of
musical instruments. Start/End Time 11 a.m.
3 p.m. Location Band Room, Clarice Smith
Center Sponsor CSPA (Clarice Smith Center
Performing Arts Center) Title Whats
Bugging You? Solve Plant and Pest
Problems Description Meet experts from the Home
and Garden Center. Learn how to identify and
control invasive plants and manage insect and
disease problems without chemical pesticides.
Kids get to handle GIANT and unusual
bugs. Start/End Time 10 a.m. 4
p.m. Location Courtyard, Animal Sciences
Building Sponsor AGNR (College of Agriculture
and Natural Resources)
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Maryland Day Explore Our World! A New Member
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Requesting Marketing Materials Visit Planning
Resource Sitehttp//www.marylandday.umd.edu/mdday
planning/actionItems/ Click on Request Marketing
Materials Review list of FREE Marketing Items
Submit Order Printed Postcards Terp
Basketball Player Trading Cards Visitor
Bags Posters Bookmarks Program
Booklets Stickers Flyers (Eng/Spanish/French/
Chinese/Japanese) Online Logo (downloadable
in PDF or GIF formats) Advertisement
(downloadable in PDF format) E-Vite
(downloadable in PDF formats to send to a
friends) Power Point Presentation
(downloadable in zip file) Linking Sites
(link your site to the Maryland Day site
www.marylandday.umd.edu)
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Maryland Day Explore Our World! A New Member
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Submitting Mailing Lists Visit Planning Resource
Sitehttp//www.marylandday.umd.edu/mddayplanning/
actionItems/ Click on Submitting Mailing Lists
Printed Program Booklet The master list
already includes alumni, students, faculty,
staff, donors and VIPs living in NVA, DC and
Maryland. If there are additional folks within
your area who you want to receive the program
booklet, please provide the following
information. Prior to mailing, we'll do a
merge/purge of the mailing list to avoid
duplications. Last Name / Mailing Name /
StreetAddress1 / StreetAddress2 / City / State /
Zip / Country Presidents Hospitality Suite
Invitations All departments are welcome to
submit mailing lists of their board members,
donors, prospects, government and political
officials, corporate friends, research partners
and other key stakeholders to receive an
invitation to President Motes Maryland Day
Hospitality Suite. All you need to do is submit
your mailing list in the preferred format and
well take care of the stuffing addressing,
mailing and RSVP tracking too. Lists must be in
Microsoft Excel with the following columns Last
Name / First Name/ Mailing Name/ StreetAddress1/
StreetAddress2/ City/ State / Zip
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Maryland Day Explore Our World! A New Member
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Requesting Volunteer T-shirts Lunches Visit
Planning Resource Sitehttp//www.marylandday.umd.
edu/mddayplanning/actionItems/ Click on
Requesting Volunteer T-shirts Lunches
Review list of T-shirt Sizes and Lunch
Options T-SHIRTS Small, Medium, Large, Xlarge,
XXLarge and XXXLarge. LUNCHES North Pick-up
Lot DD (behind IPST) South Pick-up Lot W
(Skinner bldg) Deli Lunch (orange ticket)
Deli Lunch (blue ticket) Vegetarian Lunch
(yellow ticket) Vegetarian Lunch (green
ticket) Submit Order Pick-Up
Order DISTRIBUTION SCHEDULE Largest orders
(100 or more) Thursday, April 10, 10 a.m. - 4
p.m. All other orders (99 or less) Friday,
April 11, 10 a.m. - 4 p.m. Pick-Up Location
Visitor Center Storage Room Meter parking
at Visitor's Center/Dairy
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Maryland Day Explore Our World! A New Member
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Placing Event Facility Orders Visit Planning
Resource Sitehttp//www.marylandday.umd.edu/mdday
planning/actionItems/ Click on Placing Facility
Orders Obtain "REQUEST FOR FACILITIES
MANAGEMENT SERVICES form. Forms are available
in two ways a. Electronic Go to
http//www.facilities.umd.edu select "Request for
Services" form b. Hard Copies Service Building,
room 1304A or by calling Work Control
X5.2222 Complete form what you need, quantity,
preferred delivery time, location and FRS number.
Submit completed form to Work Control one of
three ways a. via email at workcontrol_at_umcpfac.
umd.edu b. via fax at 301.405.1473 c. via
campus mail Work Control, Service Building,
"ATTN Maryland Day Request" NOTE Requests
are NOT taken via phone.
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Maryland Day Explore Our World! A New Member
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Ordering Event Signage Visit Planning Resource
Sitehttp//www.marylandday.umd.edu/mddayplanning/
actionItems/ Click on Ordering Event Signage"
Indoor Events One sign is placed outside the
main entrance of each building with one or
more indoor events. Each sign will have the
Maryland Day logo and will read "Maryland
Day Events and list of events at that site.
Outdoors Events Signs are not provided for
outdoor events. Sign orders to the Sign Shop
can be made via "Request for FM Services"
at http//www.facilities.umd.edu/RFMS/ and
must be paid by event sponsor via facility
request form. Orders due March 7 Mall Event
Tents Signs for Mall tents are coordinated
through Maureen David mad_at_umd.edu Highway
or Traffic Use Signs for highway and traffic use
are coordinated through Captain Larry Volz
lvolz_at_UMPD.umd.edu Better signage assures
visitors can find and thus enjoy your events!
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Maryland Day Explore Our World! A New Member
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• Nominating Staff for 5 10 Year Recognition
• Visit Planning Resource Sitehttp//www.marylandda
  y.umd.edu/mddayplanning/actionItems/
• Click on Nominating Staff for 5 or 10 Year
  Recognition
• Identify
• Staff members celebrating their fifth or tenth
  year supporting Maryland Day
• Email
• List of individuals to Sapienza Barone at
  sbarone_at_umd.edu
• 10-Year by December 1, 2007
• 5-Year by March 7, 2008
• Specify
• Committee Member Name (your name)
• Department or College Name

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Maryland Day Explore Our World! A New Member
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Action Timeline fall/winter October
Oct.18 At 1p.m., Planning Committee Meeting
Kick-off All Month Submit
Events November Nov. 8 At 1p.m., Planning
Committee Meeting All Month Submit
Events December Dec. 1 10-year Recognition
List Due Dec. 4 At 1p.m., Planning Committee
Meeting Dec.14 All Event Submissions Due
All Month Organize Marketing Material
Orders January Jan. 10 at 1 p.m., Planning
Committee Meeting Jan. 25 Final Proofing
Events All Month Organize All Marketing
Material Requests Organize Mailing Lists for
Program Booklet Organize Volunteer T-shirt
Lunch Ticket Order
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Maryland Day Explore Our World! A New Member
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Action Timeline winter/spring February Feb.
14 At 1p.m., Planning Committee
Meeting Feb.15 Free Marketing Material
Requests Due Feb. 25 Mailing Lists for
Presidents Hospitality Suite Due Feb.
25 Mailing Lists for Program Booklet Due All
Month Organize Event Sign and Facility
Needs Organize List of Five Ten Year
Volunteer Staff Schedule Community Outreach
Presentations March March 3 Free
Volunteer T-shirt Lunch Orders Due March
7 Event Signs and Facility Orders Due March
7 Five Ten Year Volunteer Recognition List
Due March 13 At 1p.m., Planning Committee
Meeting All Month Make Community Outreach
Presentations April April 10-11 Pick-up
Volunteer T-shirts Lunch Tickets April 24
At 1p.m., Planning Committee Meeting April
26 Rally the troops. Ready the staging. Places
everyone. It's Show Time! May Date
TBD Planning Committee Meeting Debriefing
May 2 President Mrs. Mote Thank You
Reception
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Maryland Day Explore Our World! A New Member
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CONTACTS Brodie RemingtonChair, Maryland Day
Planning Committee and Vice President, University
Relations301.405.4683, bremingt_at_umd.edu Becky
Naples Chair, Presidents Maryland Day
Hospitality Suite and Director of Donor
Relations 301.405.6826, rnaples_at_umd.edu Deborah
Wiltrout Chair, Maryland Day Marketing and
Director, University Marketing 301.314.6650,
dwiltrou_at_umd.edu Maureen David Chair, Maryland
Day Mall and Director, Special Events
301.405.0182, mad_at_umd.edu Holly
DeArmond Director, Maryland Day Program and
Associate Director, University Marketing301.405.5
406, dearmond_at_umd.edu Pat PerfettoChair,
Maryland Day Logistics and Director, Conference
and Visitor Services 301.314.7884,
perfetto_at_umd.edu
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Maryland Day Explore Our World! A New Member
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RESOURCES Planning Resource Site All you need
to know and more. Event Submission Site
Reference last year events by department Commit
tee Peers Veteran members and cross-campus
colleagues at meetings. Specialized
Committees Answers to specific program
questions. See key contacts
list for chair persons.
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Maryland Day Explore Our World! A New Member
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PROMOTING Maryland Day Distribute FREE
Marketing Materials Get your promos while
supplies last! Ever considered
customizing materials? Join Campus
Cross-Promotion Highlight Maryland Day in your
online and print publications Use sought
after save-the-date stickers and Terp
Trading Cards to compliment your mailings
Link your site to ours! Support Community
Outreach Customize the power point presentation
to (schools, churches, Hispanic groups,
spotlight your department and take the show on
Civic organizations, local government
etc.) the road to target groups! Promote
via Word of Mouth Invite all you know to this
FREE, fun- filled day for families to come
and enjoy their state flagship university!
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Maryland Day Explore Our World! A New Member
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PRODUCING Maryland Day Logistics Rain
Plan Key Day-of Operation Start Times McKeldin
Mall Events First Aid Safety Lost Person
Protocol Customer Service
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Maryland Day Explore Our World! A New Member
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LOGISTICS   Facilities Volunteers McKeldin
Mall Signage Public Environmental
Safety Dining Services Parking Shuttle Houseke
eping Command Center Day-of service staffed
with campus experts available to assist you.

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Maryland Day Explore Our World! A New Member
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Rain Plan Rain or Shine, the Maryland Day show
must go on.   STEP1 On Thursday, April 24th,
Make Decision by Noon STEP 2 Confirm Rain
Locations with Campus Reservations, Facilities,
and Related Contacts STEP 3 Make Post Signs
Directing Visitors to Event Rain Locations (per
page 1 of program) STEP 4 Email All Steering
Committee  STEP 5 All Sub-Committee Chairs
Contact Appropriate Parties via Email and
Phone STEP 6 Email All Planning Committee
Event Coordinators Rain Plan Locations STEP7
Post Notice on Web UMD Homepage Maryland Day
Site STEP 8 Record Rain Plan Message on
Maryland Day Toll Free Visitor Information Number
STEP 9 Include Notice in Automatic Digest/
F.Y.I. University Newsletter STEP 10 Send
All Systems Go/ Rain or Shine Email Invite to
University Community NOTE Sponsors of
outdoor events are expected to adjust their
set-up, maximize closest indoor locations, and
call Work Control at 5-2222 if adjustments
change any Facilities Management service orders.
If unexpected weather hits Maryland Day,
Command Center (5-4682) will address all needs in
order of highest priority. Rain Locations
for Largest Maryland Day Attractions EVENT FRO
M TO (rain location) The Big Top McKeldin
Mall Grand Ballroom, Stamp Student Union Kids
Carnival McKeldin Mall Reckord Armory 10th
Anniversary Festivities Hornbake Plaza Colony
Ballroom, Stamp Student Union Nyumburu Cultural
Fair Nyumburu Amphitheater Nyumburu Cultural
Center

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Maryland Day Explore Our World! A New Member
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Key Day-of Operation Start Times 400 AM Open
Buildings 630 AM Open Command Center 630
AM Set-up Locator Booths 700 AM Begin Mall
Event Load-In 700 AM Place Shuttle Signs (24
stops across campus, per map) 700 AM Place
Campus Directional Signs (major lots,
intersections) 800 AM Open Volunteer
Coffee/Donuts (Footnotes Café) 800 AM Open
First Aid Tent 800 AM Place Event Signs
(Outside bldgs. with indoor events only) 900
AM Open Visitor Center 930 AM Begin
Campus Shuttle Service with Shuttle Hosts
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Maryland Day Explore Our World! A New Member
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McKeldin Mall Events Event Times All start at
10 a.m. and end at 4 p.m. Loading In From 7
a.m. 9 a.m. sidewalks are available to
vehicles. Vehicles must be off Mall by 9 a.m.
No driving on grass to avoid damaging ground
sprinkler system. After 430PM vehicles can
return for clean-up.   Power supply Does not
exist and generators are not permitted.   First
Aid Located under a red tent at the corner of
the Mall by Marie Mount Hall.   General Rules
No sale, outside vendors, or stakes in ground.
Have fun (its a rule)!     College Tents
20'x20' tents placed around Mall with one 20'
banner featuring name. Tables and chairs for
tents must be ordered through work control.
  Campus Tent Each participant is assigned one
(1) 6' table and 2 chairs at no cost. The tent
is opened and does not have walls. Participants
must bring a table covering of some kind (group
banner, .99 plastic covering etc.).
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Maryland Day Explore Our World! A New Member
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First Aid Safety A First Aid station is
always located on McKeldin Mall and the
University Health Center is also open. Exact
locations are well marked on the program booklet
map. In the event of sever weather or imminent
danger, campus sirens will sound to signal all on
campus to seek shelter in the nearest building.
  In the event of heavy rain, most outdoor
events will move into nearest building. Refer to
Rain Plan.   In the event of a lost visitor,
follow Lost Person Protocol.   KEY
CONTACTS Emergency CALL 911   Police
Non-Emergency 301.405.3555 First Aid
Non-Emergency 301.910.5858   Health Center
301.314.8180   Maryland Day Command Center
301.405.4682
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Maryland Day Explore Our World! A New Member
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Lost Person Protocol STEP 1 Keep lost person
(or party looking for lost person) in their exact
location. Often times missing people are right
around the corner. STEP 2 Have one staff
volunteer stay with lost person (or party looking
for lost person) while another staff volunteer
finds the closest locator booth to radio MD Day
Command Central and request police assistance.
If you do not have a locator booth near you,
use a cell phone or send a staff volunteer to a
nearby phone and call MD Day Command Central at
301.405. 4680 or 301.405.4682. STEP 3 Keep
lost person (or party looking for lost person)
calm until officer arrives. Assure them that
help is on the way and they're going to be just
fine. STEP 4 Ask the lost visitor (or party
looking for lost person) their name, where they
last saw their party, and what they look like.
STEP 5 When officer arrives introduce lost
person (or party looking for lost person) to the
officer and provide as much information as you
have to help the officer unite the visitor with
their party.
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Maryland Day Explore Our World! A New Member
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Customer Service Honor event listings as
promised in program Event Title, Time,
Location Be ready for early bird visitors by
915 a.m. Keep event staffed throughout the
day Maintain event until the program end time
(most events listed til 4p.m.) Look at your
event through the eyes of the visitor Is your
event easy to find? Can you take additional steps
i.e. signs for outside/inside? Make the BIG
campus as small as possible by taking time to
help visitors Be ready for questions Study
event listings in program, have program on-hand
at event Personally engage with visitors to help
them feel welcome
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Maryland Day Explore Our World! A New Member
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OPEN FLOOR ANY QUESTIONS?
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WELCOME TO THE TEAM!