CONTENTS

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SLOT 4
Planning for Publication
MOHD KHAZANI ABDULLAH, AHMAD SAMSURI MOKHTAR,
NORDIN JAMALUDDIN, NUR RIZA MOHD SURADI, A. RAHIM
ABU TALIB, MOHD FAIZAL ZAINUDDIN
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CONTENTS

• Motivation for publishing
• Types of article writing
• Publication check list
• Writing retreat
• Issues on authorship

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1. Motivation For Publishing

• A document to report findings
• A way to verify findings
• A contribution to the advancement of science
• A mode of knowledge sharing
• A document of intellectual value
• A proof of authors scientific credibility

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Contribution Papers to World Science (selected
countries)
Total of World Papers 13,278,112
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2. Types of Article Writing

• Types of article writing
• Popular articles
• Research proposal
• Report writing
• Thesis writing
• Conference/ Proceeding articles
• Journal articles (Non-SCI)
• Journal articles (SCI)
• Journal articles (Impact Factor)

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Popular articles
Symbiosis ISSN 1551-3426
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Popular articles
Synthesis, RD Digest of UPM
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Conference Proceeding
Aerotech Conference 05
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Non SCI Journal
e.g. Jurnal Mekanikal Jurnal IEM Jurnal Teknologi
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SCI Non SCI Journal
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SCI Non SCI Journal
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SCI Journal

• Major current citation indexing services
• Science Citation Index (SCI), and later expanding
  to produce the Social Science Citation Index
  (SSCI) and the Arts and Humanities Citation Index
  (AHCI). The Institute for Scientific Information
  (ISI) is now part of Thomson Scientific.
  (www.thomson.com OR scientific.thomson.com/product
  s/wos/ )
• For the list of SCI and Non SCI, Elsevier
  publishes Scopus and Science Direct, available
  online only, which similarly combines subject
  searching with citation browsing and tracking in
  the sciences and social sciences. Other
  publishers Taylor Francis, SpringerLink,
  Emerald, Blackwell Synergy, etc.

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SCI Journal (IF)
Composite Structure Impact factor 0.953
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e.g. Consultation report
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3. Publication Check List

• Establish a list of journals (SCI, Non SCI, IF)
• Develop a publication plan
• Organize writing retreats
• Editing and publication

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ESTABLISHING LIST OF JOURNALS/CONFERENCES

• Citation index Journal

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ESTABLISHING LIST OF JOURNALS/CONFERENCES

• Non Citation index Journal

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ESTABLISHING LIST OF JOURNALS/CONFERENCES

• Conferences

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DEVELOPING PUBLICATION PLAN
1. Results Report Document
- To be discussed further in the Workshop (Day 1)
-
2. Publication Planning Table
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4. ORGANIZING WRITING RETREATS
During
Before
After
Writing process
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BEFORE

• Identify who should go as writers and/or as
  reviewers
• Identify the results to write about
• Construct the title
• Write the abstract in point forms
• What (are you doing?)
• Why (are you doing it?)
• How (are you doing it?)
• What (have you achieved?)
• Identify and collect the references for critical
  review (refer Reference Compilation Index)
• Arrange the groups e.g. based on the sub-groups
  in the lab.
• Book the place, settle the logistics
• Document
• 1. Individual Results Management forms
• 2. Individual Results Reports forms
• 3. K chart
• 4. Publication Plan form
• 5. Reference Compilation Index

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DURING

• Brief on the targets of the retreat e.g. one
  paper gt75 completion for every participant
• Write the Abstract
• - Construct sentences based on the readily
  prepared points
• Write the Introduction
• State the Motivation factors (why what you are
  working on is important)
• State the Problem Statements (problems/limitations
  of the existing system that you are trying to
  solve)
• Provide the Critical Reviews (mention the
  existing solutions and their weaknesses/limitation
  s)
• State what you are doing i.e your Objectives
  (highlighting that you have solved/reduced the
  problems better than others. Use this as your
  punch-line, normally towards the end of
  Introduction)

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• Write the Theory (optional, but is compulsory if
  your results involve modification of the
  theory/model)
• Provide the main equations relating to the
  parameters you are presenting
• Describe how you have modified/improved the
  equations to suit to your design
• Write the Designs or Setups
• Describe how the design works i.e the working
  principle of the design
• Describe the components used especially the
  important ones
• Describe how the design is different from others
  (existing ones)
• Highlight the design advantages i.e in terms of
  simplicity, cost etc.
• Provide the specification of the system
  design/set-up in running texts or in t abular
  forms.
• Describe the assumptions made in the setups
  (sometimes, certain devices are used to simulate
  real environments)

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• 6. Write the Results and Analyses
• Present the results through characterization
  curves and/or optimization curves
• Describe the trend of the results
• Explain the reasons by referring to the theories
• Compare your results with the existing ones, and
  highlight your advantages
• Justify if one of your results is inferior to
  others

• 7. Write the Conclusion
• Summarize the Introduction i.e. the Motivation,
  Problem Statements Critical Reviews, Objective in
  3 sentences or less
• Mention your achievements in general
• Highlight your superior results in specific

• ,.

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• 8. Write the References
• All statement of facts must be substantiated by
  your own results and/or others results
  (references) unless the facts are well known
  (like, EMC2)
• Ensure all references must be quoted in the text
• It is customary to quote your own previous papers
• 9. Name the authors (Refer the Guide to
  Technical Articles Authorship)

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• 10. Identify the Journals/Conferences to send the
  articles to
• Check the Citation list and the Impact Factors
• Note that some Conference Proceedings are Cited
  and do have IF.
• Some journals require mandatory fees, others
  dont
• Letters are typically speedier Full Journals
  take longer processing time, and are
  increasingly considered as traditional. People
  used to think that Full Journals have better
  quality, now no longer, especially in fast
  changing fields. Note that NATURE articles are
  typically shorter than letters.
• Edit according to the format of the journals
  (refer Article Editing Indexing Guide)
• 12. Update the status in the Publication Plan Form

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AFTER

• Complete the papers
• Send completed papers to internal reviewers
• Follow up with the reviewers
• Send final papers to journals
• Update the status in the Publication Plan
• Document/tools
• 1. Article Editing Indexing Guide
• 2. Publication Plan
• 3. List of Journals

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EDITING AND PUBLISHING

• Establish Paper Editing Index
• Writing technical papers for publication requires
  extensive reviewing and editing
• It is common to lose track of what to do for
  which paper by whom.
• One of the easiest ways is by indexing the
  filename of the soft copy version of the
  document.
• A good filename will be short, concise and easily
  distinguishable.

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EDITING AND PUBLISHING

• Samples - The index code
• The proposed index code XPiTWjEkY
• X is writer's name (abbreviated),
• Pi is the ith paper written by him/her,
• T is the title of the paper in short
• Wj is the jth time the paper has been written (in
  the process of correcting it),
• Ek is the kth time the paper has been edited by
  an editor/supervisor, and
• Y is the name of the reviewer (abbreviated).

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EDITING AND PUBLISHING

• Example - The index code
• The proposed index code ASP7CW2E3EM
• AS is writer's name (abbreviated),
• P7 is the 7th paper written by him/her,
• C is the title of the paper in short
• W2 is the 2nd time the paper has been written (in
  the process of correcting it),
• E3 is the 3rd time the paper has been edited by
  an editor/supervisor, and
• EM is the name of the reviewer (abbreviated).

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5. DEFINING AUTHORSHIP

• Authors are intellectual owners of the article
• Authors are those who directly contribute to the
  intellects/knowledge contained in the paper
• The author who contributes the most
  (intellectually) appears first, and so on so
  forth
• Other contributors (financially, logistically,
  morally, physically, administratively,
  editorially, etc.) are not authors. They should
  be acknowledged differently.
• Note
• The articles writer may not be an author
• As opposed to legal ownership

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INTELLECTUAL CONTRIBUTIONS

• Structured idea (not a simplistic, general idea)
• Theoretical development
• Data collection design (simulation, experiment,
  survey etc.)
• Results analysis
• Note Writing is NOT an intellectual
  contribution. It is an editorial contribution.

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AUTHORS VS WRITERS

• A writer is not necessarily an author
• Authors are those who contributes intellectually
  (knowledge) while a Writer contributes
  editorially
• The author who contributes the most should be the
  first author

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1ST AUTHORTHE MISCONCEPTIONS?

• Misconception 1 Students are the first author
• Misconception 2 Writer is the first author
• Reason
• Generally a scholastic journal article is written
  by the main
• researcher him/her self. It is not common for
  researchers to hire a
• professional writer to write the article, thus
  the generalization that
• the writer is the first author
• Patents, Memoirs, and Biographies are examples of
  
• Document/articles written by professional writers
  (who are obviously not authors)

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THE TEST

• An author must be able to intellectually explain
  the contents of the paper, at least from his
  contributions perspective
• but someone who can explain about the paper may
  not necessarily be the author