Create A Power Point Presentation

1
Create A Power Point Presentation

• By
• Gunjan Agrawal

2
Getting Started

• In Windows, go to the Start menu and click on
  PowerPoint.
• If PowerPoint is not in your Start menu, then you
  have to look for Powerpnt.exe in MS Office folder
  and install it.

3
New PowerPoint File
File Menu ? New
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Here Is Your First Slide
Title Slide
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Add Another Slide

• Insert menu
• New Slide
• Ctrl M

6
Choose an Layout

• Bulleted list
• Text and Clipart
• Blank

1
3
good for most purpose
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New Slide
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A Text Slide

• First add a title. A few words are fine.
• Then click to add text.
• Usually short phrases, it is rare to use complete
  sentences. after each one.
• It will automatically bullet them.

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Text

• The text should be a good size (24-32 font)
• It should be consistent (the same size on all
  slides)
• It should be in an appropriate color
• Contrasting to the background
• If the background is dark light text
• If the background is light dark text

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Picture Time

• Now lets try a Text and Clipart slide
• You would add you title and text just as in the
  text slide.
• Notice that the box for the text can change size,
  you can increase, decrease or eliminate text
  completely.
• Now we can talk about pictures.

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Pictures

• You can get pictures 3 ways
• Off internet sites
• From Clip Art
• From a file (saved on a disk, etc.)

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Internet pictures

• Very easy
• Find a site
• Choose an image
• Using your mouse - right click
• Once the box opens ? Copy
• Go to the slide you want the picture on ? Use the
  right click ? Paste

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Clip Art

• Double click on the clip art icon
• Search for a picture
• Click your selected picture,
• click on insert

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Pictures From Files

• Go to ? Insert ? Picture ?From File
• Select the picture file and click Insert
• Position and re-size the picture
• This can be used if you wish to scan a picture.

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Blank Slide

• To add a blank slide
• Add a new slide
• Select blank slide
• Add as many as you need
• Now lets turn the slide Black.
• It is less distracting that way

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Turn it black

• Go to the slide you want black.
• Select Format ? Background
• Choose the small arrow at the bottom of the box.
• Click on the Black colored box
• Select the Omit background graphics from this
  slide
• Click Apply do NOT select Apply to All

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(This is what it will look like!)
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Never Have a Page Like This!

•   Reference Books
• Amnesty International Reports (Ref HV6254 .A45
  2001)
• Culturegrams (Ref GT150 .D85)
• Domestic Violence Against Women and Girls (Ref
  HV6626 .D66 2000)
• Encyclopedia of Contemporary Spanish Culture (Ref
  DP 233.5 .E63 1999)
• Encyclopedia of Human Rights Issues since 1945
  (Ref JC571 .L2747)
• Encyclopedia of Latin American History and
  Culture (Ref. F1406 .E53 1996)
• Greenwood Encyclopedia of Womens Issues
  Worldwide (Ref HQ 1154 .G74 2003)
• International Encyclopedia of Women and Sports
  (Ref GV 709. I58 2001)
• Japan, An Illustrated Encyclopedia (Ref. DS 805
  .J263 1993) dated.
• Modern China (Ref. DS 774 .H796)
• Oxford Encyclopedia of the Modern Islamic World
  (Ref DS35.53 .O95)
• Women and Equality in the Workplace A Reference
  Handbook (Ref HD6095 .G48 2003)
• Women and Work A Handbook (Ref HD6095 .W678)
• Women, Gender and human Rights (Ref HQ 1236 W5852
  2001)
• Women in the Third World (Ref. HQ 1870.9 .K58
  1997)
• Women and Politics Worldwide (Ref. HQ1236 .W6363)
  a bit dated
• Worldmark Encyclopedia of Cultures and Daily Life
  (Ref GN333 .W67 1998) Arranged by culture use
  the index to search by country.
• The Worlds Women 2000 Trends and Statistics
  (Ref HQ 1154 .W675) The online version has 2004
  statistics http//unstats.un.org/unsd/demographic
  /ww2000/

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Slide Design

• Lets choose a slide design.
• Try to find one that matches the theme of the
  speech.
• Is it light-hearted?
• Serious?
• What types of colors match the mood of the topic?

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Setting the colors

• There are two ways to set the colors
• Apply Design Template
• Format Slide Color Scheme
• Design templates are predetermined and are easy
  to use, but they do limit your creativity.
• Format Slide Color Scheme takes more time, but
  you can get exactly what you desire.

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Slide Design
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Choose Your Design
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Format Slide Color Scheme

• Select Format ? Slide Design ? Color Schemes (top
  right)
• Select one of the predetermined schemes, or
  choose ? Edit (bottom right)
• The important items are Background, Text, and
  Title text. Select a box, then ? Change Color.
• Select the color you wish to use.
• After all the selections ? Apply to All

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Color Scheme
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Animation

• Use animation to get attention
• Use animation for emphasis
• Dont Use animation too much
• It will distract

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Animation
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Get Attention

• A great deal of perceptual organization occurs
  pre attentively, not under cognitive control.
• (Fleming Levie, 1993)

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Seven

• Different type of Animation
• Add Hyperlinks
• Make a screen shot
• Use drawing tools
• Animate drawing
• Add sound
• Using Pack and Go

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Different Types Of Animation

• Wipe
• Fade in one by one
• Descend
• Dissolve in
• Boomerang and exit
• Float

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Hyperlink to place in slideshow

• Right click, choose hyperlink
• Choose Place in this document
• Find the slide you want to link to
• Click OK

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Hyperlink to a Web page

• Right click, choose hyperlink
• Type URL in address box at bottom of window

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Make a screen shot

• Cntrl-PrntScrn key combination
• Puts image of the screen on your clipboard
• Paste (cntrl-V) places it in your document

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Use Draw Menu
Draw lines
Add text, anywhere
Draw shapes
Use auto-fill to change the color of a shape.
Font color is here

• Create Word Art

Draw arrows
Use this to change line colors
One auto-shape is a callout. Use callouts to
draw attention to specific parts of a page.
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Animate Drawing

• Highlight the part you want to animate
• Choose Slide Show Custom animation, or pull
  down menu on right
• Choose the object you want to animate
• Choose add effect and select what you want
• Use play button to see your animation

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Add Sound

• Insert Movies and Sounds
• Choose
• From Clip Organizer
• Sound from File
• Play CD Audio Track
• Record Sound

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Pack And Go
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Reducing File Size How?

• Save as a new filename
• Save as Web Archive
• Pack and Go

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Locate the Views Toolbar
Normal View
Slide Sorter View
Slide Show
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Preview Your Slides

• Click the Slide Show Icon on the Views Bar

Slide Show Icon
Press Escape to return.
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Use the Slide Sorter

• Click the Slide Sorter Icon on the Views Bar

Slide Sorter Icon
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Snapshot of Slide Sorter View
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With Slide Sorter You Can

• Look at your slides all at once
• Move slides around (click and drag)
• Delete slides
• Select slide, choose Edit ? Slide
• Add new slides
• Place the curser between adjoining slides
• Select Insert ? New Slide

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Return to Normal View

• Click the Normal View Icon on the Views Bar

Normal View Icon
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Printing Handouts

• Select
• File ? Print
• But do NOT
• press OK yet

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3 Steps

• 1. Print what
• Handouts
• 2. Slides per page Select 3, 4 or 6
• 3. Click OK

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Helpful Hints

• Save your file frequently!
• Keep your background simple.
• Explore PowerPoints features, but dont let
  bells and whistles replace content.
• Write tight.

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Finally Not just for Presentations

• Think of PowerPoint slides as index cards.
• Put notes on slides
• Organize notes
• Keep track of resources
• Plan projects