RETAIL BILLING PROCESS

1

• RETAIL BILLING PROCESS
• April 23-24, 2008
• Tennessee Valley Public Power Association
• 1206 Broad Street
• P.O. Box 6189
• Chattanooga, Tennessee 37401-6189
• For more information, please contact
• TVPPA Education Training Department
• 423-648-2464
• Materials prepared and facilitated by
• Jimmy Weatherington

2

• RETAIL BILLING PROCESS
• Billing examples in form of itemized statements
• RS example
• GSA with examples from each of the three parts
  including seasonal service, FPI, 5MR
• GSB examples including FPI
• GSC examples including VPI 5MR
• GSD, MSB, MSC, MSD examples
• TGSA with examples from each of the three parts
• TGSB example
• Electricity Sales Statistics (ESS)
• Chapter 1 of ESS Reporting Guidelines
• Service Class Codes
• ESS monthly reports
• Wholesale Power Rate Adjustments
• Adjustment Addendum
• Hydro generation benefit
• Minimum bills for customers with contracts
  greater than 5,000 kW examples of both standard
  TOD
• Retail Rate Summary provided by TVA

3

• SECTION 1
• RETAIL BILLING EXAMPLES
• NOTE
• BILLING FORMATS SUCH AS BIX, ESS, EUB, DAR ARE
  PROVIDED BY TVA. OCCASIONALLY SOME CHANGES
  OCCUR CONTACT YOUR CUSTOMER SERVICE MANAGER
  (CSM) OR CUSTOMER SERVICE ENGINEER (CSE) FOR
  INFORMATION REGARDING THESE FORMATS.

4

• SECTION 2
• ELECTRICITY SALES STATISTICS (ESS) REPORTING
• TWO ELECTRONIC FILES SENT TO TVA MONTHLY DATA
  FILE (TVMYY.DAT) REPORT FILE (TVMYY.RPT),
  WHERE DISTRIBUTOR ID, M REVENUE MONTH (A
  JANUARY, B FEBRUARY, ETC,), AND Y 2-DIGIT
  YEAR ON CALENDAR YEAR BASIS.
• CHAPTER 1 OF ESS REPORTING GUIDELINES WHICH
  INCLUDES SOME TERMINOLOGY FREQUENTLY USED IN THE
  BILLING REPORTING PROCESS.
• SERVICE CLASS CODES
• SAMPLE DISTRIBUTOR MONTHLY ESS REPORT

5

• SECTION 3
• WHOLESALE POWER RATE ADJUSTMENTS
• ADJUSTMENT ADDENDUM
• HYDRO GENERATION BENEFIT
• MINIMUM BILLS FOR CUSTOMERS WITH CONTRACTS
  GREATER THAN 5,000 KW SAMPLE DOCUMENTATION FOR
  BOTH STANDARD TOD TO BE REPORTED TO TVA FOR
  THEIR INCLUSION ON SCHEDULE 4A OF THE POWER
  INVOICE

6

• SECTION 4
• RETAIL RATE SUMMARY PROVIDED BY TVA

7

• SECTION 5
• DISTRIBUTOR RETAIL RATE SCHEDULES
• RS
• GSA, GSB, GSC, GSD
• MSB, MSC, MSD
• TGSA, TGSB, TGSC, TGSD
• TMSB, TMSC, TMSD
• LS

8

• Metered demand
• The highest average during any
  30-consecutive-minute period of the month of the
  load metered in kW.
• Measured demand
• The higher of the metered demand or 85 percent
  of the load in kVA plus an additional 10 percent
  for that part of the load over 5,000 kVA.
• Billing demand
• Same as measured demand except that the billing
  demand shall in no case be less than 30 percent
  of the higher of the currently effective contract
  demand or the highest billing demand established
  during the preceding 12 months.

9

• Revenue month
• The revenue month encompasses a complete cycle
  of meter readings for all meter routes from which
  a month's sales statistics are derived. Under
  end use wholesale rates, the revenue month should
  represent a calendar month as closely as
  possible.
• Accounting month
• The accounting month is a calendar month, and
  may or may not be the same as the revenue month.
• Preceding 12 months (Preceding Billing High)
• The most recent 12-consecutive-month period that
  excludes the current month. This is referenced
  in the Determination of Demand and Minimum Bill
  sections of the general power schedules.
• Latest 12 consecutive months (Latest Billing
  High)
• The most recent 12-consecutive-month period that
  includes the current month. This is referenced
  in the Facilities Rental Charge section of the
  general power schedules and the determination of
  GSA and TGSA class codes.

10

• Billed revenue or rate schedule revenue
• Amount received from sales of electricity billed
  in accordance with provisions of the TVA rate
  schedules. This includes customer charge and kW
  and kWh charges plus facilities rental and
  reactive demand charges, and lighting facility
  charges, all as applicable under the rate
  schedules.
• Facilities rental charge (resale schedules)
• This charge is applicable to customers billed
  under schedules GSB, GSC, GSD, MSB, MSC, MSD,
  TGSB, TGSC, TGSD, TMSB, TMSC and TMSD. Since
  this charge is specified in the rate schedules,
  it is included in billed revenue. This charge
  should be shown on the Large Consumer Report in
  the column headed "Facilities Rental Charges.
• Special facilities charge
• This charge is a special charge which results
  from an agreement between a customer and the
  distributor when the rate structure charges do
  not cover the distributor's cost of serving the
  customer. Since this charge is not specified in
  the rate schedules, it should be excluded from
  reported billed revenue. This charge should be
  shown on the Large Consumer Report in the column
  headed "Other Charges.
• Facility charge (formerly investment charge)
• The annual facility charge is a percentage of
  the installed cost to the distributor of the
  facilities devoted to street and park and
  athletic field lighting and traffic signal
  systems. This charge is billed to the customer
  and should be included in billed revenue. This
  charge should be shown on the Large Consumer
  Report in the column headed "Schedule LS Facility
  Charges." (See Part A, II. of the Outdoor
  Lighting Rate Schedule LS.)

11

• Current month correction
• A correction made in a customer's billing during
  the current statistical month (before close of
  the month's accounts receivable and preparation
  of the statistical report).
• Prior month over/under-billing adjustment
• A change made to a current statistical month's
  report to compensate for over-billing or
  under-billing reported in a prior statistical
  month.

12

• Reactive demand charges (resale schedules)
• This charge is applicable to customers billed
  under Schedules GSB, GSC, GSD, MSB, MSC, MSD,
  TGSB, TGSC, TGSD, TMSB, TMSC and TMSD. Since
  this charge is specified in the rate schedules,
  it is included in billed revenue. This charge
  should be shown on the Large Consumer Report in
  the column headed "Reactive Demand Charges.
• Lagging kVAR
• If the reactive demand (kVAR) established during
  the 30-consecutive-minute period when the highest
  metered demand occurs is greater than zero, the
  power factor is lagging.
• Leading kVAR
• If the reactive demand (kVAR) established during
  the 30-consecutive-minute period when the lowest
  metered demand (excluding any metered demand
  which is less than 25 percent of the highest
  metered demand) occurs is less than zero, the
  power factor is leading.

13

• TVA ONLINE CONNECTION
• https//connections.tva.com/
• Data Upload 
• Please choose the type of file to upload  
• Distributor Annual Report (DAR)  
• Electricity Sales Statistics (ESS)
• Distributor Data Upload
• Click "Browse to upload file to ESS           
  
• Questions or Comments about ESS?  
• Kelle Kennedykdkennedy_at_tva.gov865-632-2452 865
  -632-2602 (Fax)