Dia 1

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Large Scale Digitisation Facilities
The National Centre for Preservation and
Digitisation

• Established in 1990, digitisation
• started in 1998
• Over 50 employees
• Director Majlis Bremer-Laamanen
• In the near future will be a mass digitisation
  centre

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National Library of Finland in Helsinki

• A service and development centre for Finnish
  libraries with a duty to promote both national
  and international co-operation.
• Responsible for acquiring and preserving the
  national heritage in form of published and
  special collections, national heritage
  preservation as well as maintaining its
  collections of research material and for
  providing access to them.
• Licenses
• Preservation and digitisation
• Legal deposit

Established in Turku 1640 Legal deposit 1707gt In
Helsinki since 1827 About 230 employees Director
Kai Ekholm
www.nationallibrary.fi
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The National Digitisation Centre Activities
and cooperation

• The National Digitisation Centre has extensive
  microfilming, conservation and digitisation
  activities
• - Collections of the National Library
• - Commercial services for organisations and
  private customers
• International
• Member States Expert Group on Digitisation and
  preservation 2007-2010
• Minerva/Plus/EC EU projects digitisation
  structures in Europe 2002 2008
• Michael Plus European portal for libraries,
  archives and museums 2006 2008
• Europeana contributor
• Athena - member
• IFLA - section Newspaper, Preservation and
  Conservation
• National duties
• Participation in the National Digital Library,
  Ministry of Education
• Coordination of the Libraries Digitisation
  Programme and eKAM
• Local networks Mikkeli University Consortium and
  Digital Mikkeli

Majlis Bremer-Laamanen Director National Library
- Mikkeli
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Towards mass digitisation and critical mass
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01
1948
1965
1998
1990
2008 - 2009
The Centre for Microfilming and Conservation
Towards mass digitisation centre, pilot projects
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Microfilming
Conservation
Mass digitisation of sound
Mass digitisation
OCR and structural analyses
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• STRATEGY

CITIZENS
Mission
To enhance the birth of the digital library by
digitising national heritage material with high
quality and cost efficiently.
CustomersLibraries, Archives and Museums
Materialbindings, volumes, microflims and
sound-recordings
ServicesDigitisation (preparation, microfilming,
OCR)
Organization A financially independent and
transparent service centre
Characteristics Customer- and process oriented
approach specialisation, good knowledge,
high-quality, cost-efficient
Competitive Advantage The results of
centralising Digitisation and moving on to mass
production are remarkable. Quality, costs,
processes
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Services
Digitalisation
Preservation
Distribution
Preparation
Photo
Postprocessing
Operativ
Longterm
Service
Copies

• Image capture
• Structural analyses
• Quality control, OCR
• Metadata
• Search Methods

• Delivery
• Processes
• Conservation

• Scanning
• Microfilmning

Biproducts
Additional
In Focus
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Steps for the digitisation project
ESF application
ESF funding
Digitisation plan application to the Ministry of
Education 12/2007
Government funding? 2010
Digitisation of the National Heritage funding
granted 2007-2009 Ministry of Education
National Library, eKAM Miktech, The Regional
Council of Etelä-Savo , City of Mikkeli etc.
Ministry of Education, Ministry of
Finance, Advisory Board, other decision makers,
media
Present 2008
negotiations, networking, processes, operations
model
Target 2010
National Digital Library
The committee proposes that Finland should
establish mechanisms for competed funding of
research infrastructures and equipment. This
calls for more centralised planning of and
increased financial investment in research
infrastructures, long term solutions and
permanent structures for funding. Memorandum of
the Research Infrastructure Committee
EDL
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The National Digitisation Centre Projects for
Mass Digitalisation

• Mass Digitalisation of the National Material
  2007-2009 (Ministry of Education)
• Ephemera 2008-2011 (State Provincial Office of
  Eastern Finland, European Social Fund, ESF)
• Mass digitalisation process for books, journals,
  ephemera, audio
• Logistics for physical items
• Process for digital objects network services
  and long-term preservation
• Metadata developing, capturing through process
• Customizing of the tracking systems (CCS, Item
  Tracking, Scan Client)
• Operational environment scaling architecture and
  implementation

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Source Tiina Ison
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WORKFLOW FOR BOOKS
Source CCS
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CHANGE IN MASS DIGITISATION INFRASTRUCTURE TO
SECOND PHASE

• The main process scanning, post-processing,
  access, archiving and back-up.
• Change in infrastructures 1998-2008
• More efficient microfilm scanners with
  grey-scale options enter the market
• Automatic scanners
• The post-processing of the images is now
  integrated into one tool, docWorks by CCS.
• The tool gives the means to perform structural
  analyses of the content titles, numbers, dates
  are checked, the material is OCRed with Abbyy
  Finereader as a component.
• Integrated management tools for statistics,
  project workflows
• The automatic importation and exportation of the
  data to the database and the access user
  interface has been developed
• The National Centre for Preservation and
  Digitisation is responsible for the digital
  working environment and the accessibility and the
  preservation of the data.
• over 100 terabytes of hard disc and over 300
  terabytes of LTO.-tapes.
• In the future nationally integrated systems for
  electronic Access and Long term preservation.

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Massdigitisation

• The automatic Scanner 4 Digital Books, funded by
  the Helsinki University, is essential in the
  careful handling of the cultural heritage.
• Project funding enables us to install a
  management tool for the digital chain including
  neccessary statistics.

Mass digitisation of sound has been funded by
EU-local funding
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Automatic Scanner 4 Digital Books

• Automatic scanning of books
• Turns automatically a page at a time and
  corrects automatically any mistakes.
• Book cradle
• Vaccum table
• A5-A2
• 200-400 dpi
• Greyscale, colour

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Mass digitisation of microfilm
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Post processing mm.columns, free text search
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CAPTURE OF METADATADECISIONS IN PRINCIPLE

• Since 2004, the National Digitisation Centre has
  used METS-format (Metadata Encoding and
  Transmission Standard). In the mass
  digitalisation process has been decided to use
• MODS and MARCXML for descriptive and
  bibliographical metadata (http//www.loc.gov/stand
  ards/mods/) (http//www.loc.gov/standards/marcxml/
  )
• MIX for technical metadata (http//www.loc.gov/sta
  ndards/mix//)
• PREMIS for preservation metadata
  (http//www.loc.gov/standards/premis/)
• PREMIS for rights management metadata.
• Metadata ingestion between Fennica the National
  Bibliography of Finland and docWORKS
• The National Library of Finland will have
  separate records for the print and the electronic

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Steps for mass digitisation
MASS DIGITISATION
2011-2013 Fully integrated mass
digitisation Logistic environment Mass
digitisation IT infrastructure
PILOT PHASE
2009-2010 Pilot phase Logistics
Benchmarking and best practice for
processes Quality control IT infrastructure
PLANNING
2008 planning phase networking defining
processes test environment
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FUTURE

• Widening access for researchers, citizens
• Legal support enhances access. Collaboration
• Usability and searchability
• Critical mass
• A new role of the Centre for Preservation and
  Digitisation
• Digitisation for memory organisations, libraries,
  archives and museums.
• Permanent funding for the Digitisation Activities
  in the Centre
• Ongoing development

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ESF funding National Funding Ministry of
Education DIGITALIA
Natonal Competence Center Material available and
in use for all users
Employment opportunities Regional development
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THANK YOU! Please visit our digitised
collections at http//digi.nationallibrary.fi maj
lis.bremer-laamanen_at_helsinki.fi