Coventry ESW

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Coventry ESW

• Teresa Thompson eAdmissions
• Alan Strickley Birmingham City Council
• Matthew Marsh eAdmissions

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Welcome

• Housekeeping
• Introductions
• Objectives

• National Project
• What you want

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Experience Sharing Workshop

• eAdmissions National Project
• Interactive Knowledge Experience Sharing
• Next Steps / Review

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eAdmissions Objectives
The main objective of the eAdmissions National
Project is to help all LEAs meet

• Online targets
• Take-up targets

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Objectives Online Target

• All LEAs to offer online schools admissions by
  September 2006 for the 2007 entry

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Objectives Take-up Targets
Parent/Carer take-up is key use and acceptance of
online school admissions by the parent/carer

Year 1 take-up
Year 2 take-up
5 - 10
10 - 20
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Meeting the Objectives Framework
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Resources LEA Toolkit

• Latest Products

• Business Case Template
• LEA Case Studies
• Minimum Feature List Implementation
• Add-on functionality
• Marketing Collateral
• LEA eAdmissions Implementation Timeline and Task
  List

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Resources Research

• National survey of study into attitudes
• towards online schools admissions

• LEA online survey

• Parent/Carer Feedback on online admissions
• (Hertfordshire and Bristol)

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Research FeedbackOnline applications

• Benefits of online (Hertfordshire) - nursery

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Experience Sharing Workshop

• eAdmissions National Project
• Interactive Knowledge Experience Sharing
• Next Steps / Review

?
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LEA Experiences

• Hertfordshire County Council

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Hertfordshire Experiences

• Online admissions in 2005 for 2006 entry
• Parents/Carers can apply for nursery, primary,
  junior and secondary school places online
• Nursery, primary, junior co-ordination within
  Hertfordshire. Secondary - inter LEA
  co-ordination.
• Parents/Carers can retrieve their allocation
  details online
• Email allocation details to parents/carers
• Parents/Carers can lodge an appeal or apply for
  continuing interest online

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Hertfordshire Experiences
Hertfordshire Online Schools Admissions Trends
for entry years 2003 to 2005
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Hertfordshire Experiences
500pm
530pm
430pm
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SOLA Additional Functionality

• SCHOOLS ONLINE ADMISSIONS (SOLA)

• Allows efficient communication with schools
• Community and voluntary controlled schools
  can confirm claimed sibling links
• Voluntary aided and foundation schools can
  submit their allocations (which are then fed
  into the admissions database
• direct)
• Schools can view applications made online to
  their school
• Schools can view applications made online from
  their school

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Hertfordshire Experiences Lessons Learnt

• In larger LEAs, ensuring the correct school is
  selected
• Ensuring UACs (Unique Application Code) are not
  duplicated
• Parents/Carers not remembering their security
  details
• Ensure any information provided on paper is
  mirrored in the online system
• www.eadmissions.org

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Hertfordshire Experiences Benefits / Barriers
Parent/Carer views
I wanted to know exactly what was going on
and I could track it all the way through, plus
the fact you get to know a day earlier
If I were to do it again I would probably do it
online because its more convenient.
I do think the computer for a lot of people,
is quite a daunting experience...
the reason I did it through the school was
cos theyd said to my daughter can you bring
your form in?...
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LEA Experiences

• Birmingham City Council
• Alan Strickley
• ICT Business Manager

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Birmingham City Council Experiences

• Birmingham was lead authority of consortia
• South Gloucestershire, Bristol, Hereforshire
• Objective to produce a working version of an on
  line form
• Chose Arete in Open Source
• Minimum feature list in line with DfES standards

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Birmingham City Council Experiences

• Produced requirements document
• Suppliers produced form to specification
• Open source was meant to allow
• Localisation of form to LEA standards
• Lower cost and interoperability as opposed to
  supplier specific
• Specification tested by consortia and finalised

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Birmingham City Council Experiences

• Issues
• Difficulty in editing open source without in
  house expertise
• Bristol completely converted to their own in
  house system
• Birmingham spend many hours converting logos
  etc.

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Birmingham City Council Experiences
Birmingham City Council Experiences

• Positives
• Collegiate form agreed by all with local
  flavours
• MFL
• Was able to adapt into local admissions process
• Helped learn lessons for next year

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Birmingham City Council Experiences

• What needs to be addressed
• Security
• Links
• Validation
• Intelligence
• Transfer to back end
• Inter-operabilty
• Help and usability

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Birmingham City Council Experiences

• What needs to be addressed II
• Multiple children (for one applicant)
• Satisfaction survey
• Save and revisit
• Forgotten password
• Confirmation of receipt
• Application reference numbers
• Multiple windows

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Birmingham City Council Experiences

• Critical
• Plan well ahead (Christmas before!!!)
• Test (Project staff)
• Test (AA Staff)
• Pilot (school/public)
• Test back end transfer with liaison with AA
• Make sure on line form and paper form match
• Publicise on line form on all literature and
  links
• Make sure published link goes somewhere

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Birmingham City Council Experiences
Any questions !!!
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Experience Sharing Workshop

• eAdmissions National Project
• Interactive Knowledge Experience Sharing
• Next Steps / Review

?
?
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Next Steps / Review
Next Steps / Review
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www.eadmissions.org

• Find out more about the eAdmissions National
  Project by visiting our website
• www.eadmissions.org