Floridas Efficient Transportation Decision Making Process

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Performance Management System

• Process and Program (What?)
• Procedures for Performance (How?)
• Goals
• Measures and Expectations
• Compare Performance with Expectations
• Both Quantitative and Qualitative
• Monitoring Tools and Reports

How do we know if the ETDM Process is
successful? How can it be improved?
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Priority Measures by Goal
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Priority Measures by Goal (continued)
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Priority Measures by Goal (continued)
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Priority Measures by Goal (continued)
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ETDM Scorecard

• Establishes evaluation criteria for the ETDM
  Process
• 11 performance measures tied to specific
  expectations
• Performance indicators present results

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ETDM Scorecard (continued)
1.1 ETAT review for Planning and Programming
Screens within the review period (45 days, or 60
days if ETAT member requests a time extension)
Performance Indicators/Evaluation Criteria
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ETDM Scorecard (continued)
1.2 Florida Department of Transportation response
to comments, inquiries, and requests for
information within 30 calendar days (Exclusive of
responses provided to ETATs through the summary
reports)
Performance Indicators/Evaluation Criteria
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ETDM Scorecard (continued)
1.4 Percentage of Dispute Resolutions completed
within 120 days (including both formal and
informal dispute resolution)
Performance Indicators/Evaluation Criteria
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ETDM Scorecard (continued)
1.5 Review of all environmental documents,
technical reports, and permit pre-applications
within 30 or 45 calendar days, as appropriate (45
days for DEIS and 30 days for all others)
Performance Indicators/Evaluation Criteria
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ETDM Scorecard (continued)
1.6 Percentage of projects for which ETAT review
time extensions are requested.
Performance Indicators/Evaluation Criteria
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ETDM Scorecard (continued)
1.7 Assess quality of ETAT coordination
Performance Indicators/Evaluation Criteria
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ETDM Scorecard (continued)
2.5 Percentage of Planning Summary Reports
published within 60 days
Performance Indicators/Evaluation Criteria
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ETDM Scorecard (continued)
2.6 Percentage of Preliminary Programming Summary
Reports completed within 60 days
Performance Indicators/Evaluation Criteria
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ETDM Scorecard (continued)
3.4 Assess quality of ETDM Project Data
Performance Indicators/Evaluation Criteria
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ETDM Scorecard (continued)
3.5 Assess quality of ETAT Comments
Performance Indicators/Evaluation Criteria
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ETDM Scorecard (continued)
3.6 Assess quality of Geographic Information
System (GIS) Resource Data
Performance Indicators/Evaluation Criteria
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Information System Overview
Monitoring Tools and Reports
Information Sources
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Information Sources
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Information Sources (continued)
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Information Sources (continued)
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Performance Management Reports

• Agency Review Report
• Quarterly Status Reports (emailed)
• ETAT Participation Report
• Summary Report Status Report
• Semi-annual Feedback Report
• Priority Performance Measure Summary Report
• ETDM Participation Summary
• Annual Agency Report

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Phased Roll Out

• Prototype Testing through October 2007
• Phase 1 Measures from ETDM Screening and Summary
  Reports
• Phase 2 Measures from Project Schedule Phase 3
  Remaining Features
• Deploy to Production as revisions complete
  through December 2007
• Incorporate new features into EST Training
• Post user documentation to EST

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Quarterly Status Reports
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Agency Feedback Report
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Annual Agency Report

• Prepared for each agency
• Data compiled from
• Surveys
• Scorecard Summary
• Invoice reports, if applicable
• Data reviewed and discussed in meetings
• Final reports posted to the ETDM Library

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Path Forward

• Draft Handbook September
• 2nd Team Meeting October
• Full System Production December
• Final Performance Measure Summary Report
• Training incorporated
• Final Handbook
• On-going Maintenance and Support
• Integrate with Quality Assurance Program

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Questions?