Overview of Automated CAS Collection System ACCS

1
Overview of Automated CAS Collection System (ACCS)

• ltPAM POINDEXTER
• ltDISBURSING SERVICESgt
• Defense Finance and Accounting Service
• pam.poindexter_at_dfas.mil

2
What is the ACCS ?

• One of several web based collection applications
  for federal agencies
• On the pay.gov web site
• Hosted by Department of Treasury
• Allows contractors to submit Automated Clearing
  House Payments to DFAS-CO for MOCAS contracts
  only

3

ACCS PART 1 - CUSTOMER SUBMITS PAYMENT
BEGIN
CONTRACTOR TRANSITIONS TO PAY.GOV (GENERAL)
WEB SITE (PAGES 14-18 IN USER GUIDE)
CONTRACTOR GOES TO THE PAY.GOV (GENERAL) WEB
SITE AND REGISTERS AND CREATES A USERID
PASSWORD (PP 1-5 USER GUIDE)
CONTRACTOR ENTERS BANK INFORMATION (PAYMENT
DATE, ACCOUNT AND ROUTING NUMBERS) AND MAKES
PAYMENT
CONTRACTOR TRANSITIONS TO ACCS (DFAS
SPECIFIC) WEB SITE (PAGES 6-10 IN USER GUIDE)
FEDERAL RESERVE BANK DEBITS THE CONTRACTOR AND
CREDITS DFAS ACCOUNT
AT DFAS SPECIFIC SITE CONTRACTOR ENTERS
DETAILED CONTRACT INFO CONTRACT NUMBER,
SHIPMENT NUMBER, ACRN, CLIN, AND ETC (PAGES
11-13 IN USER GUIDE)
END part 1
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ACCS PART 2 - DFAS BACK END PROCESSING
BEGIN
DFAS-CO DISBURSING SYSTEMS UPLOADS ACCS
ACTIVITY REPORT TO CHECK COLLECTIONS
DATABASE
DFAS-CO DISBURSING SYSTEMS SIGNS ON TO PAY.GOV
REPORTING MODULE
DFAS-CO DISBURSING COLLECTIONS BRNCH GENERATES
AND DISTRIBUTES CASH COLLECTION VOUCHERS TO
MOCAS ACCOUNTS RECEIVABLE
DFAS-CO DISBURSING SYSTEMS DOWNLOADS ACTIVITY
REPORT FROM PAY.GOV REPORTING MODULE TO THE
SYSTEMS SHARED DRIVE
DFAS-CO DISBURSING SYSTEMS UPLOADS CASH LINK
FILE TO CASH LINK DATABASE
DFAS-CO MOCAS ACCOUNTS RECEIVABLE CREATES DD
1081 TO UPDATE MOCAS CONTRACTING RECORDS
END
DFAS-CO DISBURSING SYSTEMS VERIFIES THE ACCS
DEPOSIT TICKET IS IN THE CASH LINK DATABASE
TOTAL PROCESSING TIME ABOUT 7 BUSINESS DAYS
5
ACCS Collection Volume

• Number Dollar Value
• Month of Payments of
  Payments
• Jul 2006 28 283, 094.94
• Aug 2006 147 1,202,260.20
• Total 175 1,485,355.14

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Questions on ACCS

• Questions regarding the ACCS can be directed to
  DFAS COLUMBUS at pam.poindexter_at_dfas.mil.