Unitime Systems Solution Overview

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Unitime SystemsSolution Overview
Kent C. Talamo National Marketing Manager (800)
998-7671 Ktalamo_at_time-one.com
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Data Collection

• Timeclocks available in Ethernet, modem, and
  direct-connect models
• Server automatically communicates with timeclocks
  
• Timeclocks accept simple in and out punches as
  well as complex labor transfer transactions
• Automatically adjusts for daylight savings time
• PC, Web-based, PDA-based, and biometric methods
  of data collection also available
• Validation at the timeclock may be enabled or
  disabled

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Logging In

• All information in the UNITIME Automated
  Timekeeping System is password protected
• IDs control the features, functions, and employee
  records users can access

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Main Menu

• Organizer Notebook menu provides access to all
  functions, screens, and modules in UNITIME
• IDs control the features, functions, and employee
  records users can access
• Generally used by payroll or high-level users

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Main Menu

• Supervisors may be given access to customized
  menus that only display the options they can
  access
• Each supervisors menu can be unique
• Simplifies training and helps prevent problems

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Rules Configuration

• Multiple companies may be set up for different
  tax IDs
• Any combination of pay periods can be established
  in each company
• Implementation specialists configure all rules
  settings, but rules can be modified at any time

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Rules Configuration

• Up to 10 organizational levels can be set up in
  each company for tracking labor, sorting and
  ranging reports, and setting filters
• UNITIME can also track job codes and shift codes
• Validation may be enabled or disabled for each
  level

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Rules Configuration

• UNITIME utilizes a class-based rules system, so
  different classes of rules may be configured for
  different groups
• Pay classes define the default pay types for
  various situations, rounding rules, lunch and
  break rules, and shift premium rules

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Rules Configuration

• Shift premiums and weekly premiums may be set up
  for unique pay situations
• Rate overrides can activate special pay rates,
  pay factors, pay types, and bonuses

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Rules Configuration

• Holiday rules enable the automatic payment of
  holiday hours to qualifying employees
• Different holiday classes may be established for
  different groups of employees

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Rules Configuration

• UNITIME can track nearly 40 different exceptions
  or errors in punching activity such as tardies
• Some exceptions can be disabled or hold grace
  periods
• Multiple error classes can be set up to track
  exceptions differently for different groups of
  employees

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Employee Screens

• Basic HR data can be imported from Geneva in
  order to eliminate dual entry of employee records
• Mass update commands expedite the assignment of
  UNITIME-specific settings

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Employee Screens

• Timecard displays all punches in current pay
  period
• Color-coding scheme helps identify original,
  modified, and missing punches
• Quick-access utilities provide access to charts,
  hourly breakouts, exceptions, and punch detail
  screens

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Employee Screens

• Missing punch times may be entered directly into
  the Actual Time column on the main timecard
  display
• Timecard Edit window provides access to more
  complex editing functions
• Punches may be added, edited, modified, or deleted

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Employee Screens

• Pay records are entered for non-worked hours such
  as vacation, personal leave, and FMLA
• Holiday pay records automatically entered by
  UNITIME
• Pay records may be entered in advance

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Employee Screens

• Each employee may be assigned to attendance
  plans, and balances can be imported or calculated
  by UNITIME
• Pay records that deduct time from an attendance
  balance are listed for reference

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Scheduling

• Schedule templates may be established for
  standard schedules that employees commonly use
• Schedule templates can be copied onto actual
  weeks for the appropriate employees to expedite
  scheduling and minimize keystrokes

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Scheduling

• Employee scheduler may be used to copy old
  schedules, copy schedule templates, or hand-key
  schedule times
• Supports flex schedules and split shifts
• SQL queries may be applied to modify the tree
  listings along the left side and expedite
  scheduling tasks

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Reports

• UNITIME includes a full suite of reports and a
  report writer that may be used to modify reports
• All reports may be sorted and ranged up to three
  ways
• Custom-written Crystal reports available

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Reports

• All reports displayed in a preview window
• Reports may be saved to file in formats including
  Excel, PDF, HTML, RTF, text file, Lotus, and
  Quattro
• Reports may be automatically emailed to
  designated recipients in pre-determined formats

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Reports

• A wide variety of hours and earnings reports
  available
• Example above is an Hours Worked Summary Report
  sorted by department and employee date range set
  to display all data accumulated in the current
  pay period
• History module reports can display months of data

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Reports

• Custom reports may be written to compare actual
  staff and required staff by nursing unit,
  position, and month
• Example shown above is a custom report written
  for a hospital at which UNITIME is installed

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Approvals

• Optional approvals process allows supervisors to
  approve timecards that are ready for payroll
• Approved records are locked to prevent changes
• Payroll personnel run Approvals Report to ensure
  all employees are approved before exporting to
  Geneva

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Approvals

• Supervisors responsible for large groups of
  employees can use the Mass Approvals feature to
  simultaneously approve multiple records
• Approvals process only locks down punches and pay
  records in current pay period

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History Module

• Once a pay period is closed, all data is
  transferred to the History module for archiving
• Data may be stored in History for as long as
  necessary
• Data may be purged from History by date

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History Module

• History data may be viewed on-screen or via
  reports
• Color-coding scheme is the same in History
• Audit reports may be used to review supervisors
  punch edits and use of important UNITIME functions

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History Module

• History reports utilize the same report options
  and preview screens
• History reports may be saved to file
• History reports may be emailed to designated users

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Integration Modules

• Payroll Export module exports a file of
  calculated pay period data to Geneva Payroll
• All data formatted specifically for Geneva
  Payroll
• Eliminates manual entry, expedites payroll, and
  minimizes payroll errors

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Integration Modules

• Employee Import module imports a file of new
  employees and modified employee records
• Attendance balances can typically be imported
  along with employee records