Moving from print to online a practical guide

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• Moving from print to online a practical guide

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In the beginning

• there was print and life was easy.
• Then in 1994 online journals appeared.
• Offered on a free with print basis
• Basic licence, based on academic usage
• Access via username and password, consecutive
  users. Later IP recognition came into use.
• Aggregator platforms such as Catchword and agents
  own systems.
• User demands and expectations increased

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The current picture

• The number of titles with an online format
  increasing.
• Online access still available on a free with
  print basis but also online only subscriptions.
• Pricing structure for online only is on average
  90 of print fees.
• VAT still charged against online subscriptions
• Majority of licences still written with academic
  use in mind
• Bewildering variety of different policies in use
• Libraries still not ready to get rid of print
  completely, but other libraries threatened with
  closure with a view to going online only.

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Things to consider

• Access issues
• Licences
• Multi-Site Access
• Open Access

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Access Issues

• Your technical set up
• Your preferred access route
• What to do if you cant access subscribed to
  content

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Licences

• Many different types of licences are in use.
• Publishers approach licence administration in
  different ways
• Publishers may not be able to switch on access or
  invoice before the return of a licence

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Multi-Site Access

• Publishers licences are set up for single site
  usage only.
• Definition of single sites do vary so check
  licences carefully.
• Multi-sited customers
• Academic institutions regarded as one site
  regardless of number of campuses
• Government libraries based on 2 or more sites
  with in UK are multi-sited
• Corporate libraries based on 2 or more sites
  within UK, Europe or Globally are multi-sited.
• If you are multi-sited but dont let the
  publisher know you are in breach of your licence.

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Multi-Site Access

• Check licences to see if the publisher has
  defined your set up as a single site.
• Approach publishers with full address details of
  your sites, number of Full Time Equivalents
  (FTEs)
• Publisher will advise if you need to pay
  additional
• Negotiate with publisher on price
• Negotiate with publisher on licence clauses if
  necessary
• Order placing

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Open Access

• Author pays model.
• Recent development
• Number of Statements and Principles have been
  signed worldwide
• Access to content free of charge to all
• Biomedcentral The open access publisher
• DOAJ Directory of Open Access Journals
  (www.doaj.org) 1670 titles in Directory
• Commercial publishers experimentation with OA

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• Caroline Mackay
• Email cmackay_at_uk.swets.com