CRIME RECORDS SERVICE UPDATE Texas Department of Public Safety

1
CRIME RECORDS SERVICE UPDATETexas Department of
Public Safety

• TCJIUG
• Corpus Christi
• April 2009

2
TIJIS/NIEM

• What is TIJIS?
• The Texas Integrated Justice Information Systems
  (TIJIS) Steering Committee is a statewide
  advisory group structured to assist in the
  coordination of statewide IJIS programs for
  information sharing by establishing a Steering
  Committee, Users Advisory Group and Users
  Advisory Group Sub-committees.
• www.tijis.org

3
TIJIS/NIEM

• What is NIEM (National Information Exchange
  Model)?
• NIEM was launched on February 28, 2005, through a
  partnership agreement between the U.S. Department
  of Justice (DOJ) and the U.S. Department of
  Homeland Security (DHS)
• Builds on the success of the Global Justice XML
  Data Model (GJXDM) to include domains other than
  Justice and Public Safety
• Designed to develop, disseminate and support
  enterprise-wide information exchange standards
  and processes
• Enable jurisdictions to share critical
  information
• www.NIEM.gov

4
What is the Texas Path to NIEM?

• A joint project between DPS, OCA, TDCJ and TIJIS
  to map out a strategy for reaching NIEM
  compliance for justice, homeland security, and
  other disciplines in Texas
• A project to bring immediate value to Texas
  justice agencies via the following deliverables
• Rewrote of the TJI3 Plan to the Texas Justice
  Information Exchange Strategic plan
• Gap analysis current exchanges within the Texas
  justice community
• Developed IEPDs and a data reference model of
  selected exchanges

5
Next Steps for State Agencies

• First priority is for state agencies to be able
  to receive NIEM compliant XMLs
• Texas Department of Public Safety
• TX Gang and TDEX have NIEM interfaces
• Electronic Rapsheet being developed is NIEM
  conformant
• Preparing implementation for Prosecutor Action
  Reports and Clerk Disposition Reports in NIEM
  transactions
• TDCJ preparing for receipt of NIEM transactions
• Portal sharing between TXDPS and TDCJ?
• Success is defined by adoption by state and local
  agencies across the country

6
TXGANG Re-Design

• Key Concepts
• Automated interface with local agency gang
  systems
• Accept photos
• Provide local agency gang file services
• Enable easy validation of records
• Access via TLETS
• Project delivery date is October 2009.

7
FINGERPRINT SUBMISSIONS TO DPS
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SECURE CCH WEBSITE

• 24 hours-a-day, 7 days-a-week on-line access to
  CCH data to authorized users
• More than 10,900 authorized agencies
• More than 1,700 criminal justice agencies
• https//records.txdps.state.tx.us/

9
PUBLIC ACCESS CCH WEBSITE

• Allows general public access to conviction and
  deferred adjudication information.
• Costs approximately 3.50 for a search
• Does not include juveniles
• Is regularly sold to private entities
• https//records.txdps.state.tx.us/

10
CRIME RECORDS CJIS REPORTING WEBSITE

• CJIS reporting website with information and
  reports for CJIS reporting agencies
• https//cch.txdps.state.tx.us/cch/app
• Reference Material Available
• Report of open arrests
• Report of Disposition Compliance
• List of non-disclosures
• List of juvenile restricted records
• ORI lists
• Offense Code lists
• Electronic Disposition Reporting information

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CRIME RECORDS CJIS REPORTING WEBSITE

• Can submit prosecutor and court actions (ER3s
  and ER4s) on-line, which is effective for
  paper-based counties  
• As of April, 106 counties and 1,362 users are
  accessing the site
• To obtain password, send your name, agency name
  and phone number to
• ursula.cook_at_txdps.state.tx.us

12
2009 State of Texas Conference On Criminal
Justice Information System Reporting
Westin Park Central Hotel, DallasJune 29 - July
1, 2009 CRS website for cjis reporting issues
and Conference information http//www.txdps.state
.tx.us/cjis/ Contact DPS CJIS Field Support Unit
at 512/424-2478 for any information or
questions
13
SECURE SEX OFFENDER WEBSITE

• Law enforcement agencies can update sex offender
  records on-line.
• Records must already have been established by
  fingerprint submissions.
• Works very well to help keep sex offender
  information up to date.
• Currently 967 agency participants

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PUBLIC SEX OFFENDER WEBSITE

• All Sex Offenders as entered by DPS and local
  agencies
• No cost searches
• Is sold in bulk
• Mapping is available

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Corpus Christi Sex Offenders
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SOR NEIGHBORHOOD NOTIFICATION

• Mailing of notification to all individuals of
  when a sex offender moves into their neighborhood
• Subdivided areas three block radius
• Non-subdivided areas 1 mile radius
• Notification in English and in Spanish
• Includes a picture of the sex offender

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SEX OFFENDER SYSTEM REDESIGN

• Provide subscription service
• Keep Texas offenders who go out-of-state on the
  Texas system, without a Texas NCIC record
• Make work addresses public
• Technical enhancements
• Builds toward Adam Walsh compliance (no bill in
  current Legislative Session)

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TCIC TRANSACTIONS
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TCIC TotalsAs of April 18, 2009

• Stolen Boats
  2,106
• Wanted Persons
  76,884
• Wanted - TCIC Only
  137,299
• Capias Warrants
  6,481
• Stolen Vehicles
  111,827
• Stored/Abandoned Vehicles
  4,270
• Stolen License Plates
  23,380
• H.E.A.T. Vehicles
  25,516
• T.R.I.P. Vehicles
  4,022
• Protective Orders
  13,039
• Temporary Protective Orders
  1,816
• Concealed Handgun Licenses
  371,232
• Threats Against Peace Officers
  436

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Fingerprint Applicant Services of Texas (FAST)

• Statewide fingerprinting service for non-criminal
  justice purposes
• DPS contracted with Integrated Biomentric
  Technologies, Inc.
• Charge 9.95 per person
• DPS receives no funds
• Printed more than 682,000 Since Jan 2008
• Contact Don Farris at Don.Farris_at_txdps.state.tx.u
  s

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Information Security Office

• Responsible for Security Audits in Texas
• Audit Cycle 0 completed in October 2008
• 1,050 agencies mailed-in audits were reviewed,
  starting September 2005
• Cycle 1 starts now as on-site visits to the
  agencies
• Of the first 23 Cycle 1 audits
• 14 Agencies (61) were compliant
• 9 Agencies (39) were non-compliant

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Information Security Office

• Most Common Reasons for Non-Compliance
• No Windows/IOS/Firmware Updates
• No Security Awareness Training
• No Fingerprinting of Support Personnel
• No Documented Media Sanitization
• No Antivirus or not updated
• Incorrectly Updated Network Diagram

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Information Security Office

• All cycle 1 audits are going to be on-site, at
  the agency. There are three parts
• Policy
• Technical
• Device Checks/Physical Security (Hands on)
• Agency will still need an updated network
  diagram.
•  
• The rules have not changed - the CJIS Security
  Policy
•  
• New agencies or major upgrades will get a
  "training visit" before connecting

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Information Security Office

• We will look to ensure that all devices
• Have had Windows updates
• Have and are updating A/V software
• Are physically secure
• Are segregated from other networks
• Use currently supported equipment and software
• We will look to ensure that all operators have
• Finger Prints for those required
• Security Awareness Training
• Also
• Security Addendums for ALL contracts
• Management Control Agreements for IT
  support/dispatch

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The TDEx Mission

• To provide an information sharing service that
  performs investigative query, analysis, and
  subscription services using local Records
  Management System and related criminal justice
  data.
• Texas fulfills this mission through Texas Data
  Exchange
• Contract with Appriss, Inc. to provide their
  Justice Exchange system to Texas
• The program populates the TDEx database with
  records management and jail management system
  data from local Texas law enforcement agencies,
  DPS, DCJ, and other sources.

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The TDEx System

• TDEx is a criminal justice system available for
  use by criminal justice agencies for criminal
  justice purposes.
• At its core, TDEx is repository of law
  enforcement incident data. The goal is to share
  this information in an automated fashion in the
  same way that detectives, analysts and
  investigators now share it through many hours of
  manual work.
• There is no intelligence data in TDEx, and the
  requirements of the Code of Federal Regulations
  (28CFR Part 23) do not apply.

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The TDEx System

• TDEx is CJIS Security Policy compliant.
• Agencies are able to search for persons,
  vehicles, locations, and specific text within
  narratives.
• Agencies can employ link analysis of persons,
  vehicles, locations, phone numbers, and
  incidents. These links can be expanded,
  collapsed or hidden to provide clear graphic
  representations of relationships.
• Agencies can map crime occurrences in certain
  areas

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The TDEx System

• Agencies can create a photo line-up from the
  mugshots available to the system.
• Agencies can create watches on persons so that
  if person appears in a future incident or other
  record, the agency will be notified of that
  future information.
• Agencies can also create persons of interest
  records in TDEx on specific individuals. Another
  agency making an inquiry with matching
  information will get the person of interest
  record back and will know of the first agencys
  interest.

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The Role of TDEx

• TDEx is available for any valid law enforcement
  use.
• The primary role of TDEx is to support
  detectives, investigators, analysts, etc. in the
  investigation of crime.
• TDEx is available to Fusion Centers and any other
  criminal investigative organization.
• The near real time crime reporting can provide
  tactical crime trend data to be used in Border
  Star for resource deployment, activity analysis,
  etc.

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The Role of TDEx

• TDEx is available for Dispatch to use as
  appropriate
• TDEx will not be used to publish crime
  statistics. UCR remains the public crime
  statistics reporting system.

31

• TDEX Contributors
• Red JMS only
• Black RMS only
• Blue RMS JMS

32
TDEX Activity

• During the previous 30 days
• Number of Logins 21,926
• Number of Searches 77,602
• Number of Report Queries 1,577
• Number of Active Watches 5,042
• Number of Watch Hits 948

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Most Active Agencies
34
Funding

• Since program inception, TDEX has been funded
  through homeland security and criminal justice
  grants
• The pace of system deployment has been driven
  almost entirely by the availability of funds,
  which has been variable from year to year
• DPS has requested TDEx funding from Legislature
  in 2010/2011

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Costs To Local Agencies

• The state plans to continue funding for the costs
  of the RMS/JMS reporting software and the
  enterprise license.
• TDEx participation will not have a cost to the
  local agencies unless the local RMS vendor
  increases the maintenance costs.

36
Local Agency Requirements for Participation

• Local Texas must sign a Memorandum of
  Understanding (MOU) to participate in TDEx or
  contribute data to TDEx.
• Each agency must assign a TDEx agency
  administrator to coordinate all TDEx activities
  and issues for that agency. Responsibilities
  include
• The approval of persons authorized to access TDEx
  for that agency
• Ensuring that approved users have had appropriate
  background checks
• Ensuring that approved users are trained and
  understand the TDEx policies

37
Border Data

• Key Goal is to provide near real time crime data
  along the border.
• As events are entered, appropriate data can be
  exported to border operations managers for
  tactical decisions.
• Ability to map crimes across regions can provide
  valuable feedback to border activities.
• Challenges include
• Complexities of variations in existing data
• Number of non-automated systems in Border Star
  counties
• Need for a sustainable solutionfor local
  agencies and the state.

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FBI Law Enforcement National Data Exchange
(N-DEx)

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N-DEx Vision Statement

• The vision of N-DEx is to share complete,
  accurate, timely and useful criminal justice
  information across jurisdictional boundaries and
  to provide new investigative tools that enhance
  the Nations ability to fight crime and
  terrorism.

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Current N-DEx Participants

• N-DEx has users from 39 states, the District of
  Columbia (DC), and five federal departments
• N-DEx is receiving data from 14 agencies
• Local, state, tribal and other federal agency
  data available to FBI users through N-DEx access

• Regional
• San Diego
• Los Angeles
• Hampton Roads, VA
• Harrison Co, WV
• Tribal
• Onieda

• Federal
• FBI
• ATF
• BOP
• DEA
• AFOSI
• State
• Delaware
• Oregon
• Nebraska
• Texas

• Current data available in N-DEx 57,356,156
  records

41
Projected N-DEx Participants

• N-DEx anticipates the following participants by
  the end of Fiscal Year (FY) 2009

• Regional
• Central California
• Texas Law Enforcement Analysis Portal ( LEAP)
• Local
• Las Vegas Metropolitan Police Department
• Federal
• Department of Homeland Security (ICEPIC)
• Secret Service
• U.S. Capitol Police

• State
• New Jersey
• Kansas
• Alabama
• Wisconsin
• Illinois
• Ohio
• Tennessee
• New York
• Colorado

42
Federal Agency Status

• Department of Defense
• MOU signed
• AFOSI data received
• Department of Homeland Security
• MOU pending
• Increment 2 pilot for the LEXS SR connection
• United States Capitol Police
• MOU signed
• Currently mapping data to the N-DEx IEPD
• Department of Justice
• Data ingested from the following DOJ agencies
• BOP ITS Log 10,437,977
• BOP Sentry 1,432,716
• ATF -
  69,678
• FBI UNI 471,946

• Identify personnel with roles and
  responsibilities for federal agency participation
• NAC
• Data administrator
• Users
• Manage access, submissions and returns
• Identify and promote N-DEx Users
• Establish process for user accounts
• User training
• N-Dex User accounts by federal agency
• FBI 266
• DOJ (excluding FBI) 35
• DOL 21
• DOD 13
• DHS 14
• US Postal Inspection 1

43
N-DEx Deployment Status

• Deployment of Increment 1 of N-DEx 03/19/08
• Initial rollout focused on data providers and
  associated FBI Field Offices
• Increment 2 on Schedule for June/July 2009
• On track for Operational Acceptance Review
  06/24/2009
• Delivery of Increment 3 scheduled for 2010

44
Next Generation Identification (NGI)

• Major upgrade to FBI IAFIS
• Increased accuracy of fingerprint search results
  and provides better support for processing flat
  and less than ten fingerprint submissions
• Increased throughput of fingerprint searches
• Deploys the Repository of Individuals of Special
  Concern (RISC) RISC fingerprint search capability
  integrated with the initial deployment of NGI

45
Next Generation Identification (NGI)

• Rap Back notification of criminal activity on
  previously enrolled individuals
• Facial SMTs expansion of facial and SMT
  searches for investigative purposes.
• Disposition reporting via CJIS Wide Area Network
  (WAN)
• Unique Identity more complete and accurate
  history

46
Next Generation Identification (NGI)
47
Legislative Bills of Interest

• HB 314 by Raymond and HB 1260 by Hopson
• Create a DPS Internet Website for DWI convictions
• Passed out of Committee
• HB 954 by Dutton
• Allows expunction of records for most deferred
  adjudications
• Still in Committee
• HB 2213 by Farrar, et. Al.
• Deferred Adjudication cannot be considered a
  conviction, cannot be used to deny a license or
  permit, and may be expunged
• Still in Committee
• HB 1612 by Brown HB 1188 by Truitt HB 1717 by
  Pierson HB 2767 by Anderson HB 3681 by Riddle
  and HB 4524 by Phillips
• Tighten rules regarding second hand metals sales

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Legislative Bills of Interest

• HB 2754 by Castro and HB 4108 by Martinez Fischer
• Create a DPS Internet Website for Family Violence
  offenders
• Still in Committee
• HB 2932 by Vaught
• Includes in CCH notation when DNA has linked a
  person to a previous crime indicating a high
  likelihood that the person committed the crim,
  but the person has not been charged.
• Passed out of committee.
• HB 3212 by Edwards and by HB 293 by Dutton
• Create automatic expunctions for dismissals,
  acquittals, (and non prosecutions)

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Legislative Bills of Interest

• HB 3244 by Riddle
• Allows Commissioners Courts in counties of
  100,000 or more to designate the sheriffs office
  (or a police department thought inter-local
  agreement) as the centralized registration
  authority to handle sex offender registration
  duties.
• Passed out of committee.
• HB 3399 by Darby
• Allows for the expunction of a Class A
  misdemeanor conviction.
• Still in committee.
• HB 4411 by Taylor
• Creates a Drug Dealer Registration Program with
  a DPS Website.
• Still in committee.

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Legislative Bills of Interest

• SB 11 by Carona
• Far reaching bill regarding the investigation,
  prosecution and punishment of gang related
  activity
• Passed out of committee
• SB 369 by Carona
• Expands information used to identify a gang
  member to include certain internet use. Expands
  period of review of records in TXGANG and local
  gang databases to five years.
• Passed Senate sent to House.
• SB 418 by Carona
• Requires police departments in cities over 50,000
  and sheriffs offices in counties over 100,000 to
  collect gang information and forward it to DPS
  TXGANG.
• Passed out of committee.

51
Legislative Bills of Interest

• SB 938 by Carona
• Creates an internet website of gang members who
  have been convicted two or more times
• Still in committee.
• SB 1061 by Shapiro
• Requires counties with less than 90 completeness
  on disposition reporting to create local Data
  Advisory Boards which must develop disposition
  reporting improvement plans. No penalties.
• Passed the Senate. Sent to House.
• SB 1203 by West
• Tightens controls on second hand metals sales.
• Passed Senate. Received in House and sent to
  Committee.

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Legislative Bills of Interest

• SB 1623 by Wentworth and SB 1866 by Ellis
• Requires reporting of mental health commitments
  to the DPS For forwarding to the FBI NICS system
  for Brady checks.
• SB 2034, 2035, and 2037 by Shapiro, and numerous
  other sex offender bills
• Create changes in sex offender registration
  requirements, but do not bring Texas into
  compliance with Adam Walsh Act.
• DPS has requested first of possible two one year
  extensions for compliance.

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Secure Communities

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Questions

• David Gavin, Asst. Chief, Administration
• Texas Department of Public Safety
• [phone]
• david.gavin_at_txdps.state.tx.us