2002 Revision of AACR2

1
2002 Revision of AACR2YUL Implementation
Jan. 2003
Based on presentations at LC byBarbara B.
Tillett Judy Kuhagen at ALA/NASIG 2002
by Jean Hirons
2
Scope of this Briefing

• Handouts
• Highlights of changes in rules
• Changes to specific rules, especially MAJOR/MINOR
  title changes
• MARC 21 bibliographic format changes

3
Highlights Chapter 12Continuing Resources

• Name now Continuing Resources
• Scope expanded
• Serials
• Integrating resources
• Some finite resources
• Reprints of serials
• Finite integrating resources
• Resources with characteristics of serials but
  whose duration is limited

V.23 Journal
4
New Definitions

• Bibliographic resource
• --forms the basis for bibliographic
  description
• --may be tangible or intangible

5
New Definitions

• Continuing resource
• A bibliographic resource that is issued
  over time with no predetermined conclusion.
  Continuing resources include serials and ongoing
  integrating resources.
• Examples of finite resources books, multipart
  monographs

6
Revised Definition

• Serial
• A continuing resource issued in a succession of
  discrete parts, usually bearing numbering, that
  has no predetermined conclusion. Examples of
  serials include journals, magazines, electronic
  journals, continuing directories, annual reports,
  newspapers, and monographic series.

7
New Definition

• Integrating resource
• A bibliographic resource that is added to or
  changed by means of updates that do not remain
  discrete and are integrated into the whole.
  Integrating resources can be finite or
  continuing. Examples of integrating resources
  include updating loose-leafs and updating Web
  sites

8
New Definition

• Updating loose-leaf
• An integrating resource that consists of one or
  more base volumes updated by separate pages that
  are inserted, removed, and/or substituted."

9
Integrating Resources
A
etc.
10
Multipart item
11

• What is the type of issuance?
• Monograph vs. serial vs. integrating resource
• Workflow decisions on monograph (i.e., multipart
  item) vs. serial (both have successive issues or
  parts)
• MARC serial fields now used in monograph and
  integrating resources
• Information on bibliographic resource may not be
  explicit enough to determine type of issuance
• When in doubt, consult with supervisor

12

• Publications of limited-duration activities to be
  cataloged according to rules in chapter 12 (as
  serials)
• Provided that resources have some characteristics
  of serials (successive issues, numbering, and
  perhaps frequency)
• E.g., a daily bulletin of non-recurring
  meeting,
• a quarterly report of a project.
• an annual report of an expedition
• Doesnt include five-year plans or censuses
• No recataloging of existing records

13
Changes to Specific RulesTitle Proper

• Changes in AACR2 and U.S. practice
• All resources Introductory words (1.1B1)
• Serials (including monographic series) and
  integrating resources
• Typographic error (12.1B1)
• Initialism vs. full form (12.1B2)

14
Title proper 1.1B1

• Introductory words (1.1B1)
• Dont transcribe words that serve as an
  introduction not intended to be part of the
  title.
• Give form with those words in note.
• 245 00 a Sleeping Beauty
• 246 1 i Title appears on item as a Disney
  presents Sleeping Beauty

15
Title Proper 12.1B1

• Typographic error (12.1B1)
• Preliminary record correct an obvious error when
  transcribing in 245 but check with supervisor
• Receiving issues of previously cataloged serial
  246 is generally made only if the typo is on the
  first issue, not subsequent issues, but check
  with your supervisor
• Receiving updates to previously cataloged
  integrating resource 246 required check with
  supervisor
• Typo in series statement (490) of monograph
  check with your supervisor series authority
  record needs to be updated
• 245 00 a Ohio adventures
• 246 1 i Title on no. 1 a Ohioo adventures

16
Title Proper (245 a) 12.1B2

• Initialism/acronym
• If both initialism/acronym and full form on chief
  source, now prefer full form when creating a
  preliminary serial record (or transcribing series
  in 4XX)
• Search serial records and series under both full
  form and initialism/acronym to be safe

17
On chief source
RIB research in biology
245 00 Research in biology b RIB 246 30 RIB
18
Title Proper 12.1B2 (contd)

• Receiving issues of a previously cataloged
  serial do not change existing records that have
  initialism in 245
• BUT if there is no 246 for the fuller form,
  notify your supervisor

19
Numbering Area Serials (362) Monographs (4XX/8XX
v )

• Staff receiving issues of previously cataloged
  serial if the numbering starts up again (v.
  1-35, then the next issue you receive is v. 1),
  notify your supervisor
• Monograph copy catalogers if the series
  numbering starts up again but is not accounted
  for on the series statement SAR, notify your
  supervisor
• Serial copy catalogers if source copy followed
  the old rules and separate records were created
  when the numbering re-started, go ahead and use
  separate records for the new titles. If no
  records are found to account for the new
  numbering, refer to supervisor

20
Numbering Area 12.3G1 (continued)

• When resource is in a monographic series
• Supply wording in series statement of monograph
  analytics (1.6G1)
• Latest issue of series in database published in
  2001 issue of same series to be cataloged
  published in 2002 and has numbering volume 1
• 4XX in bibliographic record v new ser., v.
  1
• or
• 4XX in bibliographic record v n.F, Bd. 1

21
Numbering Area 12.3G1 (continued)

• When resource is in a monographic series
• Do not create new SAR if wording comparable to
  new series is lacking (LCRI 1.6)
• Add new 642 field to existing SAR
• 642 a new ser., v. 1 d 2002- 5 DPCC
  5 CtY
• 642 a v. 1 d 1989-2001 5 DLC

added
22
Relationships to Other Resources

• Reciprocal linking notes (780/785) between
• Serials and serials
• Serials and integrating resources
• Serials and monographs
• Integrating resources and integrating resources
• Integrating resources and monographs
• monographs and monographs (not LC practice, but
  if used on member copy, accept it)

23
Integrating Resources Description

• Base description on current iteration
• New definition Iteration
• An instance of an integrating resource, either
  as first published or after it has been
  updated.
• Change existing record when data element changes
• Re-do the description to match current iteration
• Give earlier information in a note
• As long as the resource is the same resource

24
Integrating Resources Description (continued)

• Existing record for an updating loose-leaf
• 245 00 a Scholarship opportunities for
  future math teachers
• 500 a Description based on release 5,
  published 1999.
• Same record updated after change in title proper
• 245 00 a Future math teachers scholarship
• opportunities
• 247 10 a Scholarship opportunities for future
  math teachers f 1999
• 500 a Description based on release 9,
  published 2001.

25
Rule 1.4F8

• Rule 1.4F8 revised covers serials and
  integrating resources in addition to multipart
  items
• Give earliest and latest dates when first and
  last published issues, parts, or iterations are
  available260 a ____ b___, c 1985-2001.
• If first/last issue/part/iteration is not
  available, give information about dates for
  first/last issue/part/iteration in a note362 1
  a Began publication in 1954?

26
1.4F8 Option Serials

• Do not supply a date in 260 c if the first/last
  issue or part isnt available
• Current practice
• Will continue to give information in a note
• (362 1 field)
• -- Description based on" note if first issue not
  available (500)

27
1.4F8 Option Serials Workflow

• Staff receiving issues of a previous cataloged
  serial.
• If there is a Description based on note and the
  issue is earlier than the issue cited in the
  note, check with your supervisor
• If there is a Description based on note and the
  issue is later than the the issue cited, add the
  issue unless there are major/minor differences
• Serial copy catalogers
• -- If there is a Description based on note in the
  source copy and the issue received is earlier
  than the issue cited, check with your supervisor
• -- If there is a Description based on note and
  the issue is later than the issue cited, use the
  source copy as found unless there are major/minor
  differences

28
1.4F8 Option Integrating Resources

• Integrating resources (e.g. an updating
  loose-leaf) if the first iteration wasnt in
  hand at the time of cataloging,
• there may or may not be a date in 260 if a date
  is present it will be in brackets copy
  catalogers should leave the date as is, if there
• there may be a 362 1 field if information was
  available about the first iteration copy
  catalogers should leave it as is
• 500 Description based on note ALWAYS

29
1.4F8 Multipart Items

• Multiparts if the first volume wasnt in hand at
  the time of cataloging,
• there may or may not be a date in 260 if a date
  is present it will be in square brackets date of
  first vol. or angle brackets
  earliest/latest available volumes
• Information about the first part in 362 1 only if
  no square bracket date
• 500 Description based on note
• 260 a ______ b ______ c
• 362 1 a Began publication in 1999?
• 500 a Description based on v. 3, published
  2003.

30
Rule 21.2A

• Rule 21.2A revised to identify which changes in
  title proper are major changes and which are
  minor changes
• Major changes require a new bibliographic
  record or new SAR for serial (including
  monographic series)
• With AACR2 2002, fewer major changes, more MINOR
  changes

31
Why are major/minor changes important?

• If the latest title change is not accounted for
  in a 246 field of the existing serial record or
  the 245 field of a new serial record, the user
  will not be able to find our serial holdings for
  that title
• The latest title change needs to be accounted for
  in 246 or 245 of the existing serial record to
  facilitate communication with the serial vendor
  when a title change requires a new record, the
  ordering information must be associated with the
  new record
• If a title change for a series is not accounted
  for on the series authority record, the user
  will not be able to find all the items in the
  series held by Yale

32
What should I do if I notice a major/minor change?

• Acquisitions staff who receive issues on an
  existing Orbis cataloging record check with your
  supervisor if you notice a major or minor change
  if the title change is not accounted for on the
  serial record
• Monograph copy catalogers check with your
  supervisor if you notice a major or minor title
  change on a member record if the change is not
  accounted for on the series authority record

33
What should I do if I notice a major/minor
change?(contd)

• Serial copy catalogers. If the change appears to
  be MINOR
• first check the resource file (LCDB) for an
  updated record and replace the Orbis record if an
  updated record is found that accounts for the
  discrepancy
• if separate record cataloged under the old rules
  is found in LCDB, go ahead and use it
• if no LCDB record is found, refer the issue and
  bib. record to a catalog librarian for updating
• avoid searching the utilities for a record
  updated for minor changes

34
What should I do if I notice a major/minor
change?(contd)

• Serial copy catalogers. If the change appears to
  be MAJOR
• first check the resource file (LCDB) for a new
  record replace the in-process record or import a
  new record as appropriate
• if no LCDB record is found, search OCLC/RLIN for
  copy
• if no copy is found in the utilities, pass on to
  a cataloging librarian

35
Major change first five words

• Addition, deletion, change, or re-ordering of any
  of the first five words (minus initial article)
  unless the change is among the minor change
  exceptions
• The mining review The mining and industry
  review

36
Major change if it isnt in the first 5 words

• Words are added, dropped, or changed anywhere in
  the title that change the meaning of the title or
  indicate a different subject matter
• New record
• The best bed breakfasts in the world
  The best bed breakfasts in the United States
• Update the existing record
• Directory, educational and career information
  services Directory, educational, and
  career information services for adults

37
Major change edition statement

• NEW RECORD Change in edition statement indicates
  change in subject matter or change in physical
  format
• 250 North American ed. 250 North and
  Central American ed.
• UPDATE THE EXISTING RECORD
• 250 Doctors ed. 250 Physicians ed.

38
Major change when corporate name is in the title
proper

• Major change in the name of a corporate body
  (i.e., new heading needed) recorded as part of
  the title proper
• New record
• Reports of the Institute of High Speed Mechanics
  Reports of the Institute of Fluid
  Mechanics

39
Major change more changes with corporate bodies

• Main entry (110) changes
• 110 2 a Connecticut Public Transportation
  Authority.245 10 a Annual report and
  recommendations.
• 110 2 a Connecticut Public Transportation
  Commission.245 10 a Annual report and
  recommendations.

40
Major change more changes with corporate bodies
(contd)

• Name of corporate body used in a qualifier
  changes
• 130 0 a Bulletin (Colorado State University.
  Animal Reproduction Laboratory)245 10 a
  Bulletin.
• 130 0 a Bulletin (Colorado State University.
  Animal Reproduction and Biotechnology
  Laboratory)245 10 a Bulletin.

41
Major changes change in original title

• Translated serial undergoes a change in the
  original title (even if the translated title
  doesnt change)
• 130 0 a Izvestiia Akademii nauk Armianskoi SSR.
  p Fizika. l English.245 10 a Soviet journal
  of contemporary physics785 00 t Izvestiia
  Akademii nauk Armenii. Fizika. English. Journal
  of contemporary physics
• 130 0 a Izvestiia Akademii nauk Armenii. p
  Fizika. l English.245 00 a Journal of
  contemporary physics / c Armenian Academy of
  Sciences.780 00 t Izvestiia Akademii nauk
  Armianskoi SSR. Fizika. English. Soviet
  journal of contemporary physics

42
Major change change in physical format

• Rule of thumb a change that would result in a
  different 300
• Print to online
• Microfilm to microfiche
• But not HTML to PDF

43
Minor changes to title the basics

• Minor change in a title does not require a new
  serial cataloging record existing record is
  updated (usually with 246 or 500 Title varies
  slightly)
• Minor change in a series title does not require a
  new series authority record existing series
  authority is updated with a reference (4XX)
• Multiple minor changes do not make a major
  change!
• When in doubt, consider it to be a minor change!
• Separate records created under the old rules will
  not be merged

44
Minor change representation of word/words

• One spelling vs. another (both variations and
  official changes)
• Abbreviated word, sign, symbol vs. spelled-out
  form
• Arabic vs. roman numerals
• Numbers or dates vs. spelled-out forms

• Hyphenated vs. un-hyphenated words
• One-word vs. two-word compounds
• Acronym or initialism vs. full form
• Change in grammatical form (sing. vs. plural,
  different case)

45
Minor changes examples of changes in
representation

• 245 246 30
• Fishery report Fisheries report
• Television monthly TV monthly
• Openhouse review Open house review
• Ga. peach statistics Georgia peach
  statistics
• Saint Paul reporter St. Paul
  reporter
• Africa news watch African news
  watch
• Journal of applied mechanics JAM
• Los Angeles woman LA woman

46
Minor changes articles, prepositions,
conjunctions

• Difference involving addition, deletion, or
  change of articles, prepositions, or conjunctions
  anywhere in the title
• Annual report of pipeline safety
  Annual report on pipeline safety

47
Minor changes corporate bodies change in
punctuation

• Difference involving the name of the same
  corporate body anywhere in the title
• Bulletin of the Willower Group
  Willower Group bulletin
• Journal of the Association of Computing Machinery
  Journal of the ACM
• Difference involving addition, deletion, or
  change of punctuation, including initialisms and
  letters with separating punctuation
• J.A.M. JAM

48
Minor changes parallel titles ch words linked
to numbering

• Difference involving order of titles in different
  languages
• South African medical journal Suid Afrikaanse
  tydskrif vir geneeskunde Suid
  Afrikaanse tydskrif vir geneeskunde South
  African medical journal
• Difference involving addition, deletion, or
  change of words anywhere in the title that link
  the title to numbering
• OSMRE annual report for OSMRE annual report
  for the year

49
Minor changes lists

• Difference involving addition to, deletion from,
  or change in the order of words in a list
  anywhere in the title, provided there is no
  change in the subject matter
• 245 00 a Philosophical magazine. n B, p
  Physics of condensed matter, electronic, optical,
  and magnetic properties
  245 00 a Philosophical magazine. n B, p
  Physics of condensed matter, structural,
  electronic, optical, and magnetic properties

50
Minor changes type of resource

• Difference involving addition, deletion, or
  rearrangement anywhere in the title of words that
  indicate type of resource such as magazine,
  journal, or newsletter or the equivalent in
  other languages
• 245 Organic chemistry review 246
  Organic chemistry 246 Review of
  organic chemistryBUT
• MAJOR CHANGE Atlantic Atlantic monthly

51
MARC 21 New Fields

• Variable fields, generally used in records for
  serials until now, also will be used in records
  for integrating resources
• 022/222 ISSN/Key title
• 247/547 Change in title proper
• 310/321 Frequency
• 362 1 Beginning/ending date of publication
• 550 Earlier corporate body statement of
  responsibility
• 580 760-787 Relationships with other
  resources
• also for multipart items

52
MARC 21 IR with new field
000 00888nam 2200277 a 450 001 6045533 005
20030227130845.0 008 030102m20029999mnu 001 0
eng 010 __ a 2003615041 040 __ a DLC c DLC
d DLC 043 __ a n-us--- 050 00 a KF3463 b
.A97 082 00 a 343.73/0723 a 347.303723 2 19
100 1_ a Aspelund, Donald J. 245 10 a
Employee noncompetition law / c by Donald J.
Aspelund, Robert B. Lytle. 260 __ a St. Paul,
Minn. b West Group, c c2002- 300 __ a v.
(loose-leaf) c 26 cm. 310 __ a Updated
annually 440 _0 a Intellectual property library
500 __ a Includes index. 500 __ a Description
based on update 7 published in 2002. 650 _0 a
Covenants not to compete z United States. 650
_0 a Labor contract z United States. 700 1_ a
Lytle, Robert B., d 1964- 780 00 a Aspelund,
Donald J. t Employee noncompetition law. z
0876325444 w (DLC) 87011759
53
Handouts

• AACR2 2002 amendments CT workflowhttp//www.
  library.yale.edu/cataloging/Orbis2Manual/CNTA2chec
  k.htm
• Major/minor changeshttp//www.library.yale.edu/c
  ataloging/Orbis2Manual/majorminor.htm
• Major/minor examples
• http//www.library.yale.edu/cataloging/Orbis2Manua
  l/majorminorexamples.htm

PowerPoint Presentation
Cataloging at Yale/Tools and Resources (under
AACR2 and Beyond) http//www.library.yale.edu/
cataloging/yale200220A2CnT.ppt