Simplified Systems of Organization by Rosanne Joseph

1
Simplified Systems ofOrganizationbyRosanne
Joseph
2
Caveats

• stuff
• categories
• locations

Proficiency
3
The Goal of Organization Skills

• Reflection
• Self-awareness
• Task Analysis

• Be an active participant in managing your life
• Be cognizant of skills, behaviors,
  strengths/weaknesses, and environmental demands
• Develop a systematic plan to be more efficient
• Use strategies to guide and monitor performance

4
Why things go wrong..

• Not preparing to do the task
• Not isolating the task
• Not having the supplies to do the task
• Underestimating the time to do the task
• Not anticipating interruptions
• Reacting to interruptions
• Lack of tenacity
• Rarely because youre not
• smart enough

5
Why you forget and lose things

• Not having a routine- a conscience plan
• Not having a specified place for stuff
• Being in a hurry, reacting to interruptions
• Being on auto pilot
• Not having a goal

6
Mission Organization

• The Management of Time
• The Management of Materials

7
By Failing to Plan

• You are Planning
• To
• Fail

8
News Flash!
There are only 24 hours in a day!!
9
If.

• Spend 8 hours at school
• 8 hours sleeping
• Only leaves 8 hours for everything else
• Things we dont even think about take time
• Walk the dog, floss, talk on phone, check
  e-mail, eat, clean up after eating, go to the
  bathroom, look for stuff, decide what to wear,
  stand in front of the refrigerator, read the
  paper, watch TV, play video games, go on an
  errand, day dream, read a book, wait for a
  download, watch water boil, play basketball

10
Enter

• Think Mat for Time

11
Script Routines

• Activities
• Static
• Structured
• Unstructured

12
Tools of Time Organization

• Calendar
• Clock
• Watch
• Timer
• Alarms
• Phone- memos/scheduler
• Computer

13
Start with the Calendar

• Fill in the absolutes of time
• School, job, dinner, practice, sleep
• Highlight the take off and landing time slots
  (transitions)
• Leave for school, come home, get ready for bed
• List the activities that are part of your daily
  routine
• Chores, duties, responsibilities
• Note activities that are in your weekly routine
• Chores, duties, responsibilities

14
Your brain notebook

• This is your brain

• This is your brain on paper

15
Whats In Your Brain

• Agenda
• Schedules
• Syllabus from classes
• Paper storage
• Homework folder
• Quick reference inserts
• Maps
• Touch point cards
• Routine directory
• Dictionary
• Calculator
• Tabs to organize current work and notes for
  classes
• Phone numbers

16
Prepare Ready-Bench Scripts for Leaving and
ArrivingDesignate Times!
17
Leaving ListTouchpoints

• Leaving Home 630
• Papers Signed
• Medicine
• Lunch Money
• Key
• Phone
• Glasses
• Notebook
• Agenda
• Backpack

• Leaving School
• 3 min.
• Notebook
• Agenda
• Books
• Backpack

18
Prepare Scripts for Daily ActivitiesUse a timer
to stay focused

• AM
• 545
• P
• Shower
• Make bed
• Groom
• Clear BR
• Dress
• Eat
• Bus dishes
• 630

• Afternoon
• 300
• Snack
• Bus dishes
• BB-400
• Homework
• Dinner 600
• Sweep Floor
• Run dishwasher-700

19
Ready for Bed

• 900
• Check agenda
• Pack up homework
• Groom
• Clear BR
• Hamper/hang up clothes
• Pick out clothes for tomorrow
• In bed-read, listen to music, talk, TV
• 1000 Lights out

20
Organize

• Your Environment

21
Home

• Bedroom
• Bathroom
• Family Areas

22
Stuff

• Clothes
• Current
• Store
• Supplies (renewable)
• Office
• Groom
• Entertainment//Interests
• Hardware
• Furniture
• Electronics

23
Home Organization

• Designated spot for backpack
• Designated spot for supplies (no sharing if
  possible)
• Designated spot for surplus
• Designated spot for storage/files
• Designated spot for stuff

24
How to organize your stuff

• Zones!!!
• Office
• Bed
• Clothes
• Entertainment/Interest
• Write it down
• Clear the surfaces
• Have a place for frequent use
• Have a place for storage
• Store by ZONE Group

25
Use a Timer to Keep You On Track

• Keeps you on task
• Keeps you from being side tracked
• Stops perfectionism
• Lets others know you are working
• Heightens your awareness of what you can do in
  just a few minutes

26
Home Office

• IYAM.
• A crate is the best
• Use hanging folders with tabs for subjects,
  projects, records and paper supplies. These act
  as place holders
• Use file folders for individual items-remove
  these as you work-then return them to the place
  holder
• Use manila envelopes to store records, reports,
  past 6 weeks.label the envelope
• If there is room put your office supply box there
  too!
• Heres the best part.
• Its Portable!!!

27
Home Office Supplies

• Loose lined paper
• Computer paper
• Sticky notes
• Reinforcements for paper holes
• Note cards
• Paper clips
• Dry erase board/marker
• Mechanical pencils
• Pens red/black
• Ruler, scissors, glue stick, stapler
• Highlighters, colored pencils
• Three hole punch
• Pencil sharpener
• Tape dispenser
• File folders
• Hanging folders
• File basket
• Reference notebook

28
Reference Tools

• Dictionaries
• Thesaurus
• Side bar notes
• Maps (world/US)
• Calculator
• Microsoft support
• Student agenda information
• Subject gestalts

29
Briefcase BasicsYour office on the go

• Agenda/calendar
• Pocket dictionary
• Pencils/pens/highlighters
• Sticky notes
• Notebook
• (consolidate if possible)
• Pocket dividers
• Extra paper

30
On the Go.

• Backpack
• Car
• Bus
• Work
• Friends
• After school activities

31
Know your glitches
32
Summing it Up!

• Think about your activities
• Have a plan of action!
• Put your brain on paper
• Use time tools to keep you on track
• Zone your stuff
• Watch your glitches

Always check your plan Use script touchpoints
to remember!
33
Next Week!

• Taking Notes
• Spelling
• Handwriting