How to write a report

1
How to write a report?
2

• In Part 2 of the exam, you may be asked to write
  a report which evaluates places, events,
  arrangements, etc. Read the exam question below
  and find the key words.
• You have recently started work in a local travel
  company, and you had to visit a new tourist
  attraction (for example a museum, a nightclub or
  a park) in your area. Now you must write a report
  for your boss.
• Write your report (120 180 words), describing
  the attraction, what it has to offer to tourists
  and commenting on its good and bad points.

3

• A few things to think about
• Who is going to read your report?
• Which style of writing will you use for your
  reader?
• Which of the following options could you write
  about? Which of the options are inappropriate and
  why?
• A well known museum or a park
• Your dog
• A new beach club in your area
• A world famous attraction in your area that draws
  huge crowds every year
• The new underground transport system in your city
• A new museum or a park in your city
• A popular pub where people get drunk at the
  weekends
• 4. What will your reader expect you to do?
• Describe the attraction generally, highlight the
  aspects that would appeal to tourists and report
  on its positive and negative sides
• Describe the attraction and say how it benefits
  local people
• Describe the attraction and say why youre
  dissatisfied with the government.
• Describe the good and the bad points of the
  attraction.
• Describe your visit to the attraction in great
  detail and say why you liked it.

4
Brainstorm the topic

• Choose a tourist attraction in your area and make
  a list of its facilities.
• What makes it especially good for tourists?
• What are the good points and the bad points of
  the attraction?

5
Think about vocabulary

• Rewrite the following sentences to make them
  suitable for a formal report, using the phrases
  and the words from below.
• e.g. I want to tell you if its good or not.
• This report is to assess its suitability for
  tourists
• You pay when you get there.
• You can buy drinks from the bar
• You can find the club just before the Grand
  Hotel.
• You pay 5 to get in.
• Lots of people would like it.
• I think its a really good place.
• Its easy to get to from town.
• If you go in group, you can get in cheaper.
• Available, located, on arrival, reduced rates,
  strongly recommend, the entrance fee, within easy
  reach, would appeal to.

6
Plan your report

• How would you arrange your report?
• General information
• Negative points
• Facilities
• Positive points
• Introduction
• Conclusion
• Suitability for tourists

7

• To Mr Harry Potter
• From Mr Baltazar Gabka
• Date 13 December 2006
• Subject New attractions Tropicana Beach Club
• 1________________
• As requested, this report is to assess the
  suitability of the new Tropicana Beach Club for
  tourists.
• 2________________
• The club is situated 5 km from the city, and can
  be easily reached by public transport. It is open
  daily from 8.30 a.m. to midnight during the
  summer. The entrance fee is 10.00 for adults,
  8.00 for children and students.
• 3________________
• There is a restaurant, a bar, showers and toilets
  there. Umbrellas and tables are provided on the
  beach, with waiter service. Wind-surfers and jet
  skis can be hired.
• 4________________
• The facilities allow tourists to spend a whole
  day there.
• Many of the staff speak a second language.
• 5________________
• Good transport links to the city make the Club
  easily accessible.
• Broad range of water sports would appeal to all
  kinds of people.
• The area is very beautiful, and the sea is
  perfect for swimming.
• 6________________

8

• To Mr Harry Potter
• From Mr Baltazar Gabka
• Date 13 December 2006
• Subject New attractions Tropicana Beach Club
• Introduction
• As 1_____________, this report is to 2
  _____________ the suitability of the new
  Tropicana Beach Club for tourists.
• General infromation
• The club is situated 5 km from the city, and can
  be easily 3 _____________ by public transport. It
  is open daily from 8.30 a.m. to midnight 4
  _____________ the summer. The 5 _____________ fee
  is 10.00 for adults, 8.00 for children and
  students.
• Facilities
• There is a restaurant, a bar, showers and toilets
  there. Umbrellas and tables are 6 _____________
  on the beach, with waiter service. Wind-surfers
  and jet skis can be hired.
• Suitability for tourists
• The facilities allow tourists to 7 _____________
  a whole day there.
• Many of the speak a second 8 _____________.
• Positive points
• Good transport 9 _____________ to the city make
  the Club easily accessible.
• Broad range of water sports would appeal 10
  _____________ all kinds of people.
• The area is very beautiful, and the sea is 11
  _____________ for swimming.
• Negative points

9

• Imagine youre working for Lodz City Council
  (Rada Miasta). As youre the only peron in the
  Council who speaks English your boss has asked
  you to write a promotional brochure about the
  city. He/She has also asked you to use a formal
  impersonal style and a variety of different
  tenses
• Present Simple
• Present Continuous
• Present Perfect
• Past Simple
• Future Simple
• Future Perfect
• One modal verb