SAP MM Training

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SAP MM Training

• Inventory Management - Goods Receipts

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Agenda

• Goods Receipt referencing PO
• Goods Receipt PO Unknown
• Vendor Return Replacement
• Output

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What is a Goods Receipt?

• In SAP, a goods receipt represents an
  acknowledgement that ordered material has been
  delivered.
• The goods receipt further creates an accounting
  document that debits the fund or grant and
  credits the supplier.

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How Do Goods Receipts Happen?

• All goods movements are performed through the
  Inventory Management portion of SAP.
• Goods movements require a three-digit movement
  type.
• A movement type tells SAP what kind of activity
  is taking place.
• For every kind of movement, two movement types
  exist - the action and the reversal of the action.

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How Do I Get to the Goods Receipt Transaction?

• In SAP, you can get to the Goods Receipt
  transaction two ways
• Use the menu path
• Logistics -gtMaterials Management -gt Inventory
  Management -gt Goods Movement -gt Goods Movement
  (MIGO)
• -OR-
• Use transaction code
• MIGO in the dialog box

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How Do I Do a Goods Receipt?

• Enter the activity and document type, the
  purchase order number and movement type.
• Press Enter, when all four fields are completed

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How Do I Do a Goods Receipt?

• All purchase order lines are displayed

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What are the Parts of the Document?

• The Header
• The header contains information that pertains to
  the entire document

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What are the Parts of the Document?

• Print Indicator
• The print indicator tells SAP how to generate the
  hard copy receiver.

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What are the Parts of the Document?

• The Item Overview
• The item overview displays all the line items on
  the purchasing document

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What are the Parts of the Document?

• The Item Detail
• The item detail displays all the information, on
  tabs, specific to the line item

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What are the Parts of the Document?

• The Material tab
• The Quantity tab

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What are the Parts of the Document?

• The Where tab
• The Purchase Order Data tab

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What are the Parts of the Document?

• The Account Assignment tab
• Item OK
• Check
• Save or

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How Can I Tell if the Receipt was Saved?

• The material document number is assigned to the
  transaction.

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What Happens if I Made a Mistake?

• Errors on goods receipts can be fixed using the
  goods receipt (MIGO) transaction, with a 102
  movement type.
• The reversal is performed on the material
  document, rather than the PO number

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What Happens if I Made a Mistake?

• The entire material document will be reversed.

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How Do I Respond to This Message?

• This message indicates that the entire purchase
  order has already been received and no more
  receipts can be entered.

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Exercises

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What Happens if I Dont Know the PO Number?

• Sometimes the supplier will neglect to include
  the PO number on the packing list or Bill of
  Lading
• The user will need to locate the purchase order,
  based on the information available, prior to
  completing the goods receipt
• When the Purchase Order number is found, the
  process of receiving the material is the same
  (MIGO with movement type 101)

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What Happens if I Dont Know the PO Number?

• On the MIGO screen, by the purchase order number
  field, select the binoculars icon (encircled,
  below)

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What Happens if I Dont Know the PO Number?

• A pop-up box is presented. Enter the vendor name
  as indicated on the suppliers paperwork, along
  with your Universitys plant name

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What Happens if I Dont Know the PO Number?

• The list of appropriate vendor numbers is
  presented.

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What Happens if I Dont Know the PO Number?

• The list of purchase orders is displayed for that
  supplier.

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Exercises

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What If I Need to Return Material to a Supplier?

• Still use MIGO transaction with the following
  changes

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What If I Need to Return Material to a Supplier?

• Check the Quantity and Where tabs and change the
  data as needed

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What If I Need to Return Material to a Supplier?

• The material document number is assigned to
  record the activity

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What If the Bad Material is Replaced?

• Use MIGO to perform a subsequent delivery,
  referencing the material document

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What If the Bad Material is Replaced?

• Make any necessary changes

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Exercises

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How Will I Find These Material Documents?

• Two ways
• Via the Purchase Order Line Item History
  (Purchasing may advise against which PO the
  return is to be made).
• Material Document List for material number or
  vendor for previous receipt or return activity
  (transaction code MB51).

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How Will I Find These Material Documents?

• Material Document List
• Use the menu path
• Logistics -gtMaterials Management -gt Inventory
• Management -gt
• Environment -gt List
• Displays -gt Material
• Documents
• -OR-
• Use transaction code
• MB51 in the dialog box

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How Will I Find These Material Documents?

• Selection Screen

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What Happens If I Dont Have Enough Slips?

• Users can create additional receipt slips using
  Output from Goods Movements (MB90)
• Logistics -gt Materials
• Management -gt
• Inventory Management
• -gt Material Document -gt
• Process Output

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How Do I Create Additional Slips?

• Enter the output type, transmission medium,
  processing mode and document number(s)

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How Do I Create These Documents?

• Select the document required to print or re-print
• Press Execute

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How Do I Get Help?

• If you run into problems with the materials
  covered in this training course or need
  additional information, you can contact your
  Campus Help Desk

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End MM Inventory Management Goods Receipts