NSBE Region IV Secretary Information

1
NSBE Region IV Secretary Information

• Current Position Holder
• Monique D. Hutcherson
• r4secretary_at_gmail.com
• Type Elected

2
Secretary Duties from the By-laws

• Record and report minutes action items of ALL
  Chapter meetings and other Chapter business
• Keep and maintain updated files of Chapter
  correspondence and be responsible for submitting
  old files to me
• Revise and maintain Chapter By-laws and submit
  changes as they are proposed
• Preside over the Communications Zone
• Produce an official transition report at the
  close of the term of office

3
Other Secretary Duties

• Record attendance at all Chapter meetings
• Proof read chapter magazines and web content
• Develop a Strategic Plan
• Prepare and submit monthly reports
• Serve as Vice-President if he/she resigns or is
  impeached
• Vote
• Distribute NSBE related e-mails to your chapter

4
Other Secretary Duties

• Update and maintain Google Communications Page
• Administrator over REB Google Group
• Record and update running Action Item list
• Conduct Chapter Counterpart Conference Calls

5
Minutes/Action Items Protocol

• Executive Board Meetings Record
• Call to order
• Date
• Roll Call-Attendance
• Summary
• Action Items
• Distribute the Minutes within 48 hours
• Regional Meetings Record
• Attendance
• Summary of announcements/updates

6
Reports

• Submit Monthly Reports to Regional Vice Chair
• Transition Reports
• Duties
• Timeline
• Goals
• Accomplished
• Opportunities for improvement