An Overview

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An Overview
D e v e l o p e d B y -
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Activity Web for Todays Educational Institutes
Institute
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Institute Landscape Yesterday and Today The
Change is Total
Yesterday
Today
Institutes face has changed completely, its
similar to a corporate house in terms of
operational efficiency, external environment
management and information processing needs
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Institute Has Changed But Management Methods Have
NotAs A Result
?
?
?
?
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Modern Management Tools A Sine Qua Non - For
Survival And Success
Customer Relationship Management
Quality and Process Standards
Well Defined and Structured MIS
Need for Total / Holistic Management
Target Setting and Budgeting Mechanisms
Performance Appraisal and Review Mechanism
Employee Recruitment, Training and Motivation
All activities point to an increasing information
overdrive
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Increasing Information Appetite Necessitating
Drastic Changes in Information Management Tools
Used..
Need of the hour Total MIS
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What is e-IMS
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Schools, Colleges or Universities
Engineering Colleges
For Whom ?
Business Schools
Training Institutes
In-house corporate training programs
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Who are the users
EIMS is designed to support the needs of
T e a c h e r s
M a n a g e m e n t
S t u d e n t s
S u p p o r t S t a f f
P a r e n t s
E x t e r n a l P a r t n e r s
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Features
e-IMSs unique strengths helps users derive
maximum benefit
Comprehensive automation (20 modules) and
integrated system
Real time data management and processing
Limited Incremental Investment
Web-enabled option Facilitates Remote access
Need based access rights to different users
Flexible Modules Pick and Choose modules
User Friendly
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e-IMS Architecture
Application
Admission
Student Information
CRM
Course Management
Payment
Examination
Online Test
Library
Kiosk Module/ On Line Regn
Internet
Staff Information

• Features
• Course creation
• Subject allocation to students
• Syllabus, Lesson plan
• Attendance
• Reports
• Course Offered
• Course / class / subject wise student strength
• Lesson plan variance

Facility Management

• Features
• Book purchase
• Journal subscription mgt
• Book search, issue return
• Penalties
• Reports
• Period wise issue, return and purchase
• Book status reports
• Department wise, subject wise books
• Journal subscription status reports

Payroll
Student Registration
Intranet

• Features
• Assignment fees to students
• Fee collection
• Automatic allocation to account heads
• Receipt statement generation
• Report
• Debtors position
• Period wise, category wise fee collections

Event Management

• Features
• Infrastructure allocation to different facilities
• Integration with event management module
• Integration with finance modules
• Reports
• Facility wise inventory and investments
• Facility utilization trends

• Features
• Financial Transactions
• PL, Balance Sheet
• Automatic link to other modules
• Reports
• Period reports
• Entry modification reports

• Features
• On-line examination
• Administration
• Automatic Correction
• Automatic Collation
• Reports
• Test Results

• Features
• Company data base
• Company interaction management
• Interface for companies for direct access of
  relevant data
• Reports
• Student placement reports
• Company interaction reports

Accounting

• Features
• Salary calculation
• Generate salary statement
• Reports
• Department wise salary outgo
• Designation wise salary outgo

• Features
• Staff details (department, course papers,
  research papers, contact points, time table etc)
• Reports
• Department wise strength
• Designation wise strength

• Features
• Automated attendance marking
• Automated collation
• Reports
• Student wise reports
• Class wise reports
• Teacher wise reports
• Defaulter wise reports

• Features
• Room allocation
• Room inventory
• Hostel discipline
• Reports
• Room occupancy trends
• Hostel expenditure trends

• Features
• Exam time table
• Grading
• Result publishing
• Reports
• Consolidated report cards
• Exam schedule view
• Class performance analysis reports

• Features
• Booking a Facility For Event
• Scheduling Time Table
• Notice For Students, Staff
• Holidays Declaration
• Reports
• View events by students, teachers

Attendance

• Features
• Management reports encompassing all the modules
• Enable fast and precise information flow
• Facilitate fact based decision making
• Query based report generation

• Process Registration
• Personal particulars, Corporate /
• Parents details, Past Educational details, Course
  enquiry
• Assign Course, Class, Subjects and Fee Scheme
• Timetable
• Invoice / Payment Advice

• Features
• Downloadable Forms
• Online Applications
• Report
• Total student queries reports
• Location wise applications
• Total application revenues

• Security Definition
• Set User Rights
• - Student
• - Trainer Lecturer
• - Staff
• Administer Integration of Legacy Systems

• Features
• Selection process management (test, GDs, venue
  allocation, collation etc)
• Admit card generation
• E-mail communication with application

• Self Registration
• Personal Particulars
• Corporate/Parent details
• Past Educational details
• Course Enquiry
• Edit details

• Features
• Students details (profile, academic, fees,
  placement etc)
• Report
• Individual proctor reports

Placement

• Features
• Individualized e-mail accounts
• Support intranet email
• Compatible with internet mail

• Features
• Single point information
• Fast and paperless information
  dissemination
• 24 hour access

• Features
• Electronic Identification
• Facilitates transaction authentication and
  restricted entry (e.g. library, attendance)

Hostel Management
e-Notice Board
Financial system
SMS / Fax
e- I Card
e-Mail
E-mail server
Executive Reports
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e-IMS Process Flow
Users
Exit
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Benefits
Improved Work/Process Flow

• Faster information flow
• Responsive decision making
• Reduced errors
• Minimal duplication of work

Substantial Savings

• Manpower
• Time
• Ultimately financial

Improved Quality of Interaction

• Parent - Institute
• Teacher - Teacher
• Student - Teacher
• Intra Institute Teachers, Administrators

Improved Teacher Effectiveness greater focus on
teaching less on time consuming administrative
functions
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Technology Options
Front-End
ASP, JSP
Back-End
MS SQL, Oracle, MySQL
IIS, Apache
Web Server
OS
Windows, Novell, Linux
Clients
Internet Explorer 5 and above
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Attendance
View the Attendance of the Student
View His or Her Attendance
Parent
Student
Teacher
Administrator
View Attendance Reports
Take Attendance and View Attendance Reports

• Mark Attendance
• View attendance

• Generate attendance based reports
• Send alerts for short fall in attendance

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Library Management
Student
Issue and return books
Issue and return books with extra facilities
Issue and return books and view reports
Teacher
Administrator
Book search
Requisition and issuance of Book
Issue through e-Card Generate defaulters List
Calculate Penalties
Book Purchase Report
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Course Management
Administrator
Teacher
Student
Home
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Payment Management
Student
Parent
It sends emails to remind payment due dates
sending automated alerts to parents
manages the payment details of students.
Administrator
Human Resource
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Notice board
Electronic Notice Board
Detailed Notice
Publish , Delete And View the notices
View the notices
Teacher
Student
Administrator
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User Authentication
Login Screens for Teacher
Login Screens for Student
Student
Teacher
Parent
Administrator
Login Screens for Administrator
Login Screens for Parent
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Home
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