UNC Charlotte

1
UNC Charlotte

• Department of Materials Management
• Presented by
• Brian Richardson
• Wanda Kee

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Contracts

• State Contracts
• Maintenance Contracts
• Standing Orders
• Consulting Services

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Consultant Services

• Definition
• Exemptions
• 8 Questions
• Waiting for approval to bid from the Governors
  Office
• Committee review of Proposal submissions
• Back to State PC for approval to award

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Signature Authority

• Primarily the Vice Chancellor for Business
  Affairs Elizabeth Hardin
• The complete list
• www.legal.uncc.edu/policies/kauthority.html

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Department of Materials Management

• Printing Procedures
• Promotional items Procedures
• Questions

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Printing Information

• Proper Procedure guidelines- how to handle your
  printing needs to best market your area
• Suggested local Printing Vendors when the Campus
  Contract Printer is not involved

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Information and Steps

• Wallace Printers has won the bid again for our on
  campus contract printer- they get first right
  of refusal or first chance at a project
• Fill out the information form that I will send
  you by email
• After completion, submit your request with the
  information you provide to Wallace Printing first
• Once Wallaces quote is obtained, please review
  it
• If you are happy with it, just simply complete
  Wallaces own printing form. If the amount is
  over the 5000 bid limit, since Wallace is our
  contract printer, a bid will not be necessary if
  you choose Wallace.
• Continued next page

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Printing Procedures continued

• If you are not happy with Wallaces quote, you
  may obtain quotes on your own or I may obtain
  them for you.
• If the quotes are above 5000, the item will need
  to go out for bid, and Wallace will still be
  included in the bid
• Once a printer has been chosen, simply complete
  the requisition in Banner as usual and I will
  complete the purchase order.
• Remember Printed materials are advertising as
  well as informational tools! So lets put our
  best face forward for this wonderful University
  of ours!

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Alternate Local Printing Vendors

• I have a list of alternate local vendors that I
  can email to you for suggestions other than
  Wallace
• Please keep in mind- Wallace is still included
  and has first right of refusal

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Promotional Items

• Promotional Items procedures - make it fun!
• Suggested local promotional vendors

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Promotional Items Instructions

• Instructions are available to be emailed to you
• Promotional vendors are complied in a list by me-
  these are proven local vendors
• Let your imagination soar! Forget the typical
  cups, pens, etc to promote your area- let our
  local vendors help you invigorate your
  departmental advertising
• Remember- promotional items are valuable
  advertising tools for your department and the
  University of North Carolina at Charlotte!

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Local Promotional Vendors

• I have a list I will be glad to email you of
  local vendors
• I have worked diligently to increase our vendor
  base
• If you missed our Vendor Fair in May, we will
  have one annually
• Please attend the next Vendor Fair- this will be
  announced ahead of time
• Our previous Vendor Fair was a success!
  Give-aways, samples, smiling faces of new and
  exciting vendors were present!

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Printing Update!

• We no longer have to obtain approval from Raleigh
  and Division of Purchase and Contract for 4 color
  printing!!!!

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Lets Promote our University!

• We know UNC Charlotte is fast growing and headed
  into the future as an outstanding educational
  institution- lets get out there and show the
  world!

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Questions ?