JIEM and Business Process Change

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JIEM and Business Process Change
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Objectives

• Need for Exchange Analysis Available Tools
• What is JIEM?
• Business Process Modeling Using JIEM
• Where JIEM fits in Requirements Analysis
• JIEM Resources

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Exchange Analysis

• Work with stakeholder Subject Matter Experts
  (SMEs) to identify information sharing
  requirements
• Identify the context and content of the exchange
• Follow a standard methodology to describe and
  capture exchange requirements

Accurately defining requirements leads to
effective application development and easies the
impact of change
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Use an Effective Methodology and Tools

• Methodologies
• UML (Uniform Modeling Language)
• JIEM (Justice Information Exchange Model)
  Analysis
• BPMN (Business Process Modeling Notation)
• Tools
• Freeware ArgoUML, JIEM
• Licensed Enterprise Architect, Visio, Exchange
  Modeler

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What Is JIEM?
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The Justice Information Exchange Model (JIEM)

• Exchange Analysis Methodology
• Conceptual Framework
• Software Tool
• Reference Models
• Links to the Global Justice XML Data Model
  (GJXDM) and National Information Exchange Model
  (NIEM) for development of conformant Information
  Exchange Package Documentation (IEPD)

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JIEM Conceptual Framework

• All information exchange can be described in
  five dimensions
• Processes
• Events
• Agencies
• Conditions
• Information
• Documents
• Data elements

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Process

• A group of logically related events that are
  synonymous with a general business activity
• Investigation
• At large
• Detention
• Pre-disposition court
• Post-disposition court
• Pre-disposition supervision
• Post-disposition supervision
• Incarceration
• Post supervision

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Event

• Decisions and actions that trigger information
  exchange
• Arrest
• Booking
• Filing decision
• Sentencing
• Release from prison

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Agency

• The entity that sends or receives information
• Police department
• Prosecutor
• Public defender
• Trial court
• Probation
• Corrections

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Conditions

• Factors that determine what information goes to
  which agencies
• If subject enters guilty plea
• If sufficient evidence to file charges
• If subject charged with misdemeanor
• If subject over 18 years of age

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Information

• Information exchanged between agencies
• Documents
• Data Elements

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Exchange Structure

• Sending Agency
• Prevailing Process
• Triggering Event

• Receiving Agency
• Subsequent Process
• Subsequent Event

Conditions Information
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Justice Information Exchange Model
Process
Event
Event
Event
Event
Event
Event
Event
Event
Investigation
Condition
Condition
Sending Agency
Receiving Agency
Document
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Justice Information Exchange Model
Investigation
Event
Event
Event
Event
Event
Event
Event
Event
Condition
Prosecution Charging Decision
Condition
Sending Agency
Receiving Agency
Document
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Justice Information Exchange Model
Investigation
Event
Event
Prosecution Charging Decision
Event
Event
Event
Event
Event
Condition
Condition
If prosecutor finds sufficient evidence to file
charges
Sending Agency
Receiving Agency
Document
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Justice Information Exchange Model
Investigation
Event
Event
Prosecution Charging Decision
Event
Event
Event
Event
Event
If prosecutor finds sufficient evidence to file
charges
Condition
If charge is a misdemeanor
Sending Agency
Receiving Agency
Document
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Justice Information Exchange Model
Investigation
Event
Event
Prosecution Charging Decision
Event
Event
Event
Event
Event
If prosecutor finds sufficient evidence to file
charges
If charge is a misdemeanor
Sending Agency
Receiving Agency
Document
Prosecutor
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Justice Information Exchange Model
Investigation
Event
Event
Prosecution Charging Decision
Event
Event
Event
Event
Event
If prosecutor finds sufficient evidence to file
charges
If charge is a misdemeanor
Prosecutor
Receiving Agency
Document
Criminal Complaint
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Justice Information Exchange Model
Investigation
Event
Event
Prosecution Charging Decision
Event
Event
Event
Event
Event
If prosecutor finds sufficient evidence to file
charges
If charge is a misdemeanor
Prosecutor
Receiving Agency
Criminal Complaint
Court
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Justice Information Exchange Model
Investigation
Event
Event
Prosecution Charging Decision
Event
Event
Event
Event
Event
If prosecutor finds sufficient evidence to file
charges
If charge is a misdemeanor
Prosecutor
Court
Criminal Complaint
Pre-disposition Court
Process
Event
Event
Event
Event
Event
Event
Event
Event
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Justice Information Exchange Model
Investigation
Event
Event
Prosecution Charging Decision
Event
Event
Event
Event
Event
If prosecutor finds sufficient evidence to file
charges
If charge is a misdemeanor
Prosecutor
Court
Criminal Complaint
Open Case
Pre-disposition Court
Event
Event
Event
Event
Event
Event
Event
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Justice Information Exchange Model
Investigation
Event
Event
Prosecution Charging Decision
Event
Event
Event
Event
Event
If prosecutor finds sufficient evidence to file
charges
If charge is a misdemeanor
Prosecutor
Court
Criminal Complaint
Pre-disposition Court
Event
Open Case
Event
Event
Event
Event
Event
Event
Exchange Number 1.14.01
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JIEM Exchange Narrative

• During the Investigation process, at the
  Prosecution Charging Decision event, if
  prosecutor finds sufficient evidence to file
  charges, and if charge is a misdemeanor, the
  Prosecutor sends the Criminal Complaint, to the
  Court for the Open Case event in the
  Pre-disposition Court process.

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Exchange Details
Additional information about the exchange that
captures descriptive details, business rules and
other attributes

• Transaction Type
• Perspective
• Status
• User Defined Variables
• Related Exchanges

• Frequency
• Urgency
• Value
• Complexity
• Duration

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Defining Structured Data
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Content of the Exchange
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Content of the Exchange
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Business Processing Modeling using JIEM
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Using JIEM in BPM

• Document Existing Business Practices and
  Information Flow
• Analyze the Effectiveness and Economy of Existing
  Practices
• Create a Blueprint for Improved Information
  Sharing

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The Role of JIEM in BPM

• Document as-is practices and develop to-be
  models
• View relationships between agencies and identify
  gaps in information sharing
• Leverage work of others by using reference models
• Export business rules and data to other
  development tools

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Gap Analysis
Gap Analysis
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Gap Analysis
Gap Analysis
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Identifying Access Requirements
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Complete Documentation
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Excel Output
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Graphical Output
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Other JIEM Features

• Reference Model based upon the adult/felony
  environment
• Source data for the JIEM Site Database Builder
• Application to domains outside of justice
• Emergency Management
• Intelligence
• Leverage the work of others

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Where JIEM Fits in the Requirements Analysis
Process
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JIEM in the Requirements Process
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Domain Modeling UML

• Precise and formal, yet
• Graphical and understandable by stakeholders
• Supports O/O concepts inherent in XML Schema
• Supported by low-cost tools
• Industry/developer buy-in and adoption

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Development of XML Specifications
JIEM
SSGT Tool
XML Exchange Specifications
JIEM Modeling
SSGT Development
Data Mapping
Generate GJXDM/NIEM Conformant XML Schemas
Define Exchange Requirements
Map Data Elements to GJXDM/NIEM
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JIEM Benefits to State and Local Jurisdictions

• Common language and methodology
• Best practices from other jurisdictions
• Model that communicates requirements to
  developers
• Links to national models
• Reduction in implementation time and cost

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JIEM Resources

• Free tool for exchange analysis
• Free training
• Free technical support in exchange analysis
• First step in development of IEPDs

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For Further Information

• SEARCH
• 916-392-2550 X 200
• www.search.org
• jiem_at_search.org
• Mark Perbix
• mark.perbix_at_search.org
• 916-712-5918

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