Dont shovel snow with a soupspoon

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Dont shovel snow with a soupspoon!

• Three Techniques For Streamlining Workflows in
  Technical Services
• Leah Black
• Michigan State University Libraries

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Shoveling snow with a soupspoon ? Traditional
Copy Cataloging Workflow

• Receive pay
• Search OCLC for copy (LAIII)
• Edit record
• Export to local catalog
• Tattletape
• Label
• Barcode
• Record statistics

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Shoveling snow with a soupspoon ?Cataloging
Statistics

• Each cataloger using his/her own counting method
• Counts submitted monthly
• Team manager responsible for totals
• Totals needed on a yearly basis, which means
  managers procrastinate!

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Shoveling snow with a soupspoon ?Millennium
Acquisitions Updating

• High volume operation means many, many, many
  records to update
• Lots of mouse clicks
• Lots of keystrokes
• Repetitive
• Easy to forget a step
• Boring, boring, boring!

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Bring on the snowblower! Part I PromptCat Shelf
Ready Processing

• Bib record file arrives with books
• Symbol set on OCLC
• LAII processes (the sort)
• Receiving and cataloging done simultaneously
• Books already labeled, property-stamped, and
  tattle-taped
• To barcoding (quality control)

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Advantages

• Streamlined receiving
• Books handled by fewer people
• Fewer labelers needed (MSU-specific)
• Staff can work exclusively in the online catalog
• Use lower level (less expensive) staff for
  routine copy cataloging

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• In-house labeling needed for only 5 of titles
  received thru YBP shelf-ready PromptCat process
• Most titles ordered receive records
• PromptCat profile drives delivery percentage
• Encoding level FULL and CIP (instead of ALL)
• Cataloging source LC (instead of ALL)
• Reflects PromptCat activity from 7/1/2006 thru
  1/1/2007

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Disadvantages

• Less control over bib record selection
• Fewer enhanced bib records in the catalog (more
  as is copy)
• Possible classification issues
• No returns (except vendor/publisher error or
  defective copy)

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Bring on the Snowblower!Part II Automated
cataloging statistics

• Pre-defined stats codes
• Track by individual or team
• Track by stats category
• Excel spreadsheet totals available on demand
• Error rates automatically calculated

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949 field added to the OCLC record includes
statistics code
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Codes consist of team name, statistics category,
and catalogers initials
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• Statistics are gathered monthly using Millennium
  create lists function
• Data from list is exported to an Excel
  spreadsheet
• Statistics format is customized for each TS team

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Bring on the Snowblower!Part III Windows-based
scripts for record updating

• Eliminates many keystrokes and mouse-clicks
• Doesnt forget a step
• Never gets tired or bored
• Processor free to concentrate on bib record
  issues

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Why is PromptCat shelf-ready processing using
AutoIT scripts and automated cataloging
statistics a better snow shovel than a soupspoon?

• Efficient use of staff
• Reliable record updating
• High quality for high production
• Accurate and reliable statistics
• Books get to the shelf faster -- like corn
  through a duck

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For more information

• About OCLC PromptCat www.oclc.org/promptcat/defau
  lt.htm
• About Yankee Book Peddler Technical Processing
  Services www.ybp.com/
• About AutoIT software
• http//www.autoitscript.com/
• About Michigan State University Libraries
  Technical Services proceduresblackl_at_msu.edu517-
  432-6123 ext. 149procedures online at
  www.lib.msu.edu/techservices/