Location, Location, Location Administering Aid at Multiple Locations

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Location, Location, Location Administering Aid
at Multiple Locations

• Runan Pendergrast
• Bluegrass Community and Technical College
• Erik Melis
• George Mason University

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Before we begin

• Please turn cell phones and pagers off or set
  them to vibrate.
• If you must leave during the session, please do
  so quietly.
• Please remember to complete your evaluation.

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Session summary

• During the session we will be covering
• Establishing a new location or moving an existing
  one
• Bluegrass Community and Technical College campus
  and operational overview
• George Mason University campus and operational
  overview
• Group discussions

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Applying for or Reporting New Locations

• Some expansions require an institution to apply
  and wait for EDs approval
• Some expansions need only be reported to ED often
  referred to as updates
• Timing of application or reporting is key

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Establishing a New Location or Moving an Existing
Location

• If adding a new location where at least 50 of
  Title IV program is offered, then must be applied
  for and reported up front
• Obtain any necessary State and accreditor
  approvals
• If moving more than 25 miles or 30 minutes,
  contact School Participation Team
• Moving a school should result in the transfer of
  students and faculty/staff to new location
• Not a closure and re-opening

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Establishing a New Location or Moving an Existing
Location

• Timing of applying, reporting and awarding when
  to wait!
• The institution must APPLY and wait for EDs
  approval before it can disburse Title IV funds
  for students at the new location if the
  institution meets any of the following criteria

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Establishing a New Location or Moving an Existing
Location

• School is provisionally certified
• School is on reimbursement or cash monitoring
  payment method
• School has acquired the assets of another
  institution that participated in Title IV during
  the preceding year
• School is subject to loss of eligibility based on
  default rates
• School has been told by ED to wait

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Establishing a New Location or Moving an Existing
Location

• If school does not meet one of the previous
  conditions, school can generally disburse Title
  IV funds to students at new location AFTER
• School has submitted a MATERIALLY complete
  application including mailing all supporting
  documents for the licensed and accredited location

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Establishing a New Location or Moving an Existing
Location

• Be mindful of the 2-Year Rule
• If the location was used by another Title IV
  school and you acquire certain of its assets or
  the acquired school was in violation of a debt to
  ED, you must accept all Title IV liabilities of
  that school or be inactive in Title IV for two
  years.
• Contact School Participation Team

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Establishing a New Location or Moving an Existing
Location

• Additional References
• FSA Handbook, Vol 2 (Chapter 5 in particular)
• http//www.eligcert.ed.gov
• http//www.ifap.ed.gov/qadocs/InstitutionalEligibi
  lity/Activity6IE.doc

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Bluegrass Community Technical College

• Lexington Community College
• Cooper, Regency, and Winchester Campuses
• Central Kentucky Technical College
• Leestown, Danville, and Lawrenceburg Campuses
• Bluegrass Community Technical College

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Bluegrass Community Technical College

• College profile
• 6 campuses
• 2 centers
• 2-year public
• Certificates, Diplomas, Associate Degrees
• Enrollment 11,528 (Fall 2007)
• Campus locations
• 3 in Lexington, KY
• Cooper, Leestown, and Regency
• Danville Campus, Danville, KY
• Winchester Campus, Winchester, KY
• Lawrenceburg Campus, Lawrenceburg, KY
• Centers
• Lancaster, KY and Georgetown, KY

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Bluegrass Community Technical College

• Financial Aid Office profile
• Location Cooper Campus
• One Stop, Leestown Campus
• Call/Processing Center Leestown Campus
• Staff 13 FTE (currently have one frozen
  position)
• 7 Professional Staff (salary)
• 6 Support Staff (hourly)
• Aid administered 38,000,000
• Students on aid 68
• Student information system PeopleSoft

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Bluegrass Community Technical College

• Financial aid services available
• In-person
• Daily at Cooper Campus, and One Stop
• Once a week at Danville and Lawrenceburg Campuses
• Computer lab
• Flowport documents
• Financial Aid Week for Extended Campuses/Centers
• E-mail
• Call Center
• Financial aid web site
• Student Self-Service

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George Mason University

• University profile
• Main campus Fairfax, VA
• 4-year public
• Bachelor, Master, Doctorate, Law
• Enrollment 30332 (Fall 2007) 18589 undergrad
• Campus locations
• Fairfax, VA
• Manassas, VA
• Herndon, VA
• Arlington, VA
• Ras Al Khaimah, UAE

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George Mason University

• Financial Aid Office profile
• Location Fairfax Campus
• Staff 18 FTE
• Aid administered 128,000,000 (2006-2007)
• Students on aid 16000
• Student information system SunGardHE Banner

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George Mason University

• Financial aid services available
• In-person (Main campus primarily)
• E-mail
• Phone
• Financial aid web site
• Banner Student Self-Service Web Application
• Generalist assistance

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Discussion or Questions?