This is the Drawing Toolbar

1
ADVANCED
2005
2
Advanced PowerPoint

• Introduction
• Quick Tour of the New Interface
• Inserting and Using Multimedia
• Mastering the Drawing Toolbar
• Formatting and Design Techniques
• Making Global Changes
• Presenting On the Web
• Tackling the Hidden Gotchas

3
Review of Bulleted Text Animation

• Select your bulleted text
• From the menu select SlideShow and then Custom
  Animation
• Check off items to animate
• From effects tab, select a animation type
• From order/timing tab select click or
  automatic with timing
• Explore other changes and preview

4
Standard Toolbar
Apply Design Template
Save
New Slide
Hyperlink
Inserts
Slide Layout
Flag for Follow Up
Formatting Palette

• The look of the icons have changed
• New Flag for Follow Up provides for way to
  annotate further required effort
• Flagging a presentation for follow-up
  automatically creates a task in the Microsoft
  Entourage Tasks list, and sets a reminder that
  will alert you at the date and time you specify.

5
Drawing Toolbar
Drawing(Pop out Menu)
Insert Text Box
Insert Text Box
Insert Word Art
Insert Clip Art
Insert Picture from file
Line Draw
Rectangle Draw
Autoshapes(Pop out Menu)
Lines (Pop out Menu)
Line Style
Font Color (Pop out Menu)
Lines Color (Pop out Menu)
Fill color (Pop out Menu)
6
Old Drawing Toolbar
7
The Format Picture Toolbar
Format Dialog box
Free Rotate
Shadow
New Picture Effects
Contrast Brightness
Crop
Set Transparent Color
Color Adjustments
Selection Tools
8
The Formatting Palette Toolbar

• Palette shows all attributes of selected object
• Various options are available based on selection
• Open and close drop downs to reveal settings

9
Editing An Object

• From the Drawing menu select Edit Points
• Click and drag points to new locations
• Holdshift option keys and click to add points
  on MACs
• or shift control keys and click on PCs
• Hold option key and click on anchor point to
  remove
• or control key and click to remove on PCs

10
Exercise A
In exercise one we will build the Radiology
example screen to demonstrate how to begin using
the drawing elements.

• Autoshapes
• Arrows
• Lines
• Boxes

• Draw Menu
• Arrange objects
• Crop tool

• Format
• Format Background
• Format Dialog Box
• Format Painter

11
Radiology slide example
Type II Endoleak
12
Exercise B
In exercise one we will build the Cellular
Effects screen to demonstrate how to use the
various drawing elements.

• Autoshapes
• Arrows
• Lines
• Boxes
• Freeform

• Draw Menu
• Arrange objects
• Align
• Edit points

• Format
• Format Dialog Box
• Format Painter

13
Cellular slide example
Cellular effects of AT1 and AT2 engiotensin
receptors
AngII
AT1
AT2
ECM deposition
Growth
Inflammation
Migration
Contraction
14
Multimedia Interactivity

• Adding Video (AVI and Quicktime)
• Adding Sound (narration, CD music etc.)
• Remember these files are usually linked
• Adding Hypertext linking

15
Using Video
Movie Toolbar
Set Poster Frame
Insert Movie
Show controller
Loop
Play
Format Picture

• You can open the insert movie dialog box
• Play a movie while in the slide view
• Show the video controller to pause, rewind,etc.
• Set the movie to loop
• Poster frame selects a frame to show static
• Format picture can draw a box around the movie
• In the screen show, you can have the movie begin
  immediately or start with a mouse click

Remember videos are linked files which must be
brought with your presentation file
16
Sound menu instructions

• From the menu bar, insert sound from either file,
  CD, or record live
• CD is always a linked file

17
Controlling A Sound File

• Select the inserted sound, then choose Custom
  Animation from Screen Show on the menu bar

18
Recording a Voice Narration

• To do this procedure, you'll need a microphone.
  
• On the Slide Show menu, click Record Narration.
  
• A dialog box appears showing the amount of free
  disk space and the
• number of minutes you can record.
• To insert the narration on your slides as an
  embedded object and to
• begin recording, click OK.
• To insert the narration as a linked file,
  select the Link narrations in
• check box, and then click OK to begin
  recording.
• Advance through the slide show and add
  narration as you go.
• At the end of the show, a message appears.
• To save the timings along with the narration,
  click Yes. To save only
• the narration, click No.

19
Record a voice narration2
20
Hypertext Linking 1

• Select the object or line of text to launch
• From the menu select Insert Hyperlink

21
Hypertext Linking 2

• You can link to a web page via a browser, a slide
  within a presentation, email or another
  application.
• Select the tab and locate the desired goal

Choose the type of link
Identify the name and location of the file
22
Hypertext Linking 3

• By selecting the document tab, a list of the
  current slide names are available to link to

23
The Slide View Toolbar Building a Custom Show1
Show Formatting
Set Slide Transitions
Rehearse Timings
Hide a Slide
Create a 2nd show from an existing presentation
from two different ways. From the slide view
shift-click to select the slides you dont
want to show. Next click on the Hide
Slide button.
24
The Slide View Toolbar Building a Custom Show2
The other way is to create Custom Shows by
name.From the Slide Show menu, select Custom
show, select new, and give it a name. Select the
slides you want to add. Any changes made to the
main presentation are reflected in the custom
shows.
25
Using Rulers Guides
To see the rulers guides, select view from the
menu bar and select

• Guides can be selected and moved, by clicking on
  them
• Additional guides can be created by option or Alt
  clicking
• When clicking on a guide a relative distance is
  shown from zero

• To place a new guide a specific distance from an
  existing guide, hold down OPTIONSHIFT while
  dragging the existing guide. The number you see
  is the distance between the guides

26
Aligning or Distributing Objects
Drawing(Pop out Menu)

• Shift-click to select the multiple objects to
  align
• From the Draw (pop out) go down to Align or
  Distribute
• Objects can moved relative to the slide or to
  each other

27
Making Global Changes

• Editing A Slide Master Title Master
• Saving As A New Template

28
Editing A Slide Master
Slide View

• Hold the shift key and click on the slide view
  to access the slide master edit screen, or from
  the menu bar, select viewmasterslide master
• Toggle between the Slide Master and the Title
  Master by using pg up and pg dn keys
• Make edits to background, font, bullets, footers,
  add graphics
• Use esc to return to presentation

29
Edit Slide Master Screen2
30
Color Schemes for Slides

• All slides have an associated Color scheme
• To set the color scheme select format from the
  menu bar and then slide color scheme

31
Create Your Own Design Template

• Turn edited slide master into a reusable template
  by save as and choose design template as the
  format of file to save
• Save new template in your template folder

32
Presenting on the Web 1

• From the menu bar select Save for Web
• Web version of Powerpoint is unable to show slide
  transitions and custom animation
• Use Action Buttons from the Screen Show menu
  for navigation control
• When you save a presentation as a Web page,
  PowerPoint creates the main filename.htm file and
  a companion filename_files folder that contains
  the individual elements of your Web presentation
  (slides, graphics, navigation, etc). To view a
  Web presentation in a browser, open the main
  filename.htm file. If you move your Web
  presentation to another location, be sure to move
  the main file and the companion folder together.

33
Setting Web Presentation Options

• Select Edit Preferences from the menu bar

• Select General tab and then Web Options

34
Setting Web Presentation Options

• Make choice settings from the tabs in Web Options

35
Image Control

• In Photoshop convert a high-res file downwards by
  using the image size dialog box
• First change the Resolution down to 72
• Make sure Constrain Proportions is checked,
  then change Width or Height
• In Photoshop 5.5 or newer, do a save for web as
  a .jpg for your new graphics file

36
Hidden Gotchas
Tackling The "Hidden Gotchas"
Scanning In Images Photoshop Tips Using
Backgrounds Linked Files
37
Cross Platform

• Files work on Mac PC
• Save files with .ppt extension
• Most Macs can read PC formatted disk
• Or save on server

38
Basic Graphic Design

• Lots of white space
• Large fonts
• Minimal text
• Stick to key points

If the font is too small or not clearly readable,
the presenter will be forced to spend a lot of
time looking at the screen and reading the words.
So will the audience. Recommended fonts for
electronic presentations Arial, Basic Sans,
Century Gothic, Franklin Gothic, Gill Sans,
Tahoma, Verdana.
39
Faculty Development Station

• Located 3rd floor Taubman Medical Library at the
  LRC
• Professional support available
• (Computer consultant Graphic design)
• 35mm Scanners
• Color Printers
• CD burners
• Digital camera

40
More info

• 763-6760 or 936-2233
• faculty.dev _at_umich.edu
• staff available M-F 8-5

41
Books

• Teach Yourself PowerPoint Visually
• 29.99 IDG
• PowerPoint Step by Step
• 29.99 Microsoft Press
• Using PowerPoint, Special Edition
• 39.99 QUE
• The Presentation Design Book
• -29.99 Ventana Press