Basic BCeSIS Module

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KAMLOOPS / THOMPSON
electronic Student Information System
Basic BCeSIS Module School Set Up
New School Year Setup
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Contents

• School Setup Check List
• Up-dating Student Data
• Rebuilding School Calendar

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School Setup Check List
KTeSIS
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School Setup Check List
School Details

• Up-date Principal and Vice-Principal information
• Check
• School Description Elementary
• Type Elementary
• Sub-Type 1. Regular Day School
• Confirm
• Homeroom Assignment Option
• Attendance Type Daily
• Check
• Days School Has Classes M,T,W,H,F

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School Setup Check List
School Details gt More Info

• Current Year
• Semester check
• Number of Semesters 1
• Number of Terms 0
• Number of Days 1
• Max of Periods 1
• Use of Lunch Blank
• Number of Tumble Patterns 1
• Tumble Patterns in D1 1

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School Setup Check List
School gt School Information gt Schedule

• Semester 1
• Check Accuracy of Semester Start Date / End Date
• Entry must have two lines
• Semester 0 defines the whole year
• Semester 1 defines one semester for the whole
  year
• Term 0
• Term Start Date / End Date Blank

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School Setup Check List
School gt School Information gt School Details gt
More Info gt Course Lengths and Formats

• Typically, this screen will contain one record
  for a full year course. This allows for set up
  of reporting periods for the curriculum mark
  entry screen.
• Number 1
• Course Lengths Full Year Course
• Course Formats Full Year

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School Setup Check List
School gt School Information gt School Details gt
More Info gt Course Start Dates

• Check
• Course Length Full Year
• Description 07-SEP-2005

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School Setup Check List
School gt School Information gt School Details gt
Reporting Periods

• Check Course Length Start Dates
• Up-date
• End date of the 3 reporting periods
• End date of the final reporting period

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School Setup Check List
School gt Mark Information gt Elementary gt
Curriculum Reporting Setup

• Select the schools reporting periods from the
  drop-down list

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School Setup Check List
School gt School Information gt School Details gt
More Info gt Grades and Catchments

• Check
• Current grades offered
• Use of KH and KF for Kindergarten students
• Use of EU for Elementary Un-graded students
• Check mark for last grade in school

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School Setup Check List
School gt School Information gt Non-School Days

• Up-date the actual calendar date of all
  non-school days except Saturdays and Sundays
• Check accuracy of the reasons used for
  non-instructional days

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School Setup Check List
School gt School Information gt Staff Maintenance

• Delete all staff who are no longer staff members
• Add new staff to Staff Details
• Confirm that all staff initials are unique in the
  school
• Check designations for teaching staff
• Identify gender of each staff member

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School Setup Check List
School gt School Information gt Rooms

• Check
• Room availability
• Room Type
• Capacity for fire and safety regulations (not
  class size)

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School Setup Check List
School gt School Information gt Homeroom Maintenance

• Check
• HRoom code is correct division or class
• S 1 (for Semester)
• Seats class size limit
• Teacher assigned staff member
• Room correct room number
• Class Type
• Full / Half Time MUST be designated correctly
• AM/PM MUST be designated correctly

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Up-dating Student Data
KTeSIS
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Up-dating Student Data

• Check Student Enrollment
• Last years Grade 7 students have transferred
• All students have been advanced to the correct
  grade
• New Kindergarten students have been placed in the
  correct grade
• Specific students have been withdrawn as of June
  30
• Newly arrived students have been enrolled
  (although not registered)

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Rebuilding School Calendar
KTeSIS
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Rebuilding School Calendar
Attendance Module gt Daily Attendance gt Attendance
Tumbles

• Select the REBUILD CALENDAR button
• Tumble and Day fields will populate with a 1 for
  all full days

NOTE if non-school days are altered after the
Attendance Tumbles are built, the calendar will
need to be rebuilt.
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Rebuilding School Calendar
Attendance Module gt Daily Attendance gt Verify
Registration gt Verify All Students

• Mass register all students enrolled in the school
• Mass Registration Verification 07-SEP-2005
  (first instructional day of school)
• A message should appear confirming the number of
  students registered
• Student should now appear registered on the
  Start Screen

NOTE Complete this process on the day BEFORE
school begins
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KAMLOOPS / THOMPSONelectronicSTUDENT
INFORMATION SYSTEM
Basic BCeSIS Module
SCHOOL SETUP
New School Year Setup
This presentation developed by R.D. Hatch,
Aquila Consulting July, 2005

• KTeSIS is part of the BCeSIS project
• eSIS is a product of aal, Burlington, ON
• Selected graphics developed by the BC
  Provincial Team