Monthly Status Report ePayroll

1
Monthly Status Reporte-Payroll

• Ona Elliott, Project Manager
• 256-544-7342
• Month Ending May 2004

2
Table of Contents

• Summary Status
• Accomplishments
• Activities in Progress
• Project Key Schedule/Activities Metrics
• Cost Estimate
• Top 5 Issues
• Backup

3
Summary Status
Interface Priority Categories - (1) critical
for payroll processing, (2) critical for business
operations, and (3) necessary but not critical
for business continuity
4

Accomplishments

• Simulated Testing
• Completed Simulation Parallel Test 3 (May 17
  21)
• Successfully loaded and validated the Time and
  Attendance data from WebTADs
• Validated approximately 90 of the bi-weekly pay
  processing functions with the remaining 10 due
  to Change Request that will be tested during the
  formal parallel stage
• Successfully produced and distributed labor files
  to labor distribution systems at all centers
• Conducted Formal Parallel 1 Center Test
  Readiness Reviews (May 26-29, 2004)
• Legacy System Interface Development
• Application (EAI) Connectivity
• IT Readiness
• User Accounts/FPPS Security
• Communications
• Steering Committee Meeting Authority to
  Proceed/Status meeting held on May 27, 2004 
• Provided e-Payroll status briefing to the HR
  Directors May 13, 2004
• Submitted budgetary guidance to centers
  concerning e-Payroll cost estimates and funding
  responsibilities

5

Accomplishments

• Formal Parallel Test 1
• Completed Formal Parallel Test 1 Entry and Pay
  Calculate (June 7 17)
• Successfully produced and distributed labor files
  to labor distribution systems at all centers
• Successfully completed First Runs for all
  interfaces and scheduled via Control-M
•  Change Management
• Developed an extensive online job aid for
  Requesting Office users managers and
  administrative staff who will develop SF-52s
  online in FPPS
• Participated in teleconferences with HR Directors
  and Deputy CFOs to brief them on e-Payroll
  changes
• Briefed local unions on detailed changes
• Advertized Employee Express changes at the
  centers
• Interface Control Documents (ICD) Status 100
  Complete

6
Activities In Progress

• Validation of Formal Parallel 1 Information
• All centers reviewing labor and other interface
  files
• Posting of labor files to SAP scheduled for
  completion by June 25, 2004
• Reviewing time and attendance data for possible
  conversion enhancements
• Verifying Parallel 1 change request
• Continued data validation
• Preparation for Key Milestone Events
• Center Test Readiness Reviews scheduled for week
  of June 28,2004
• Formal Parallel 2 Test Readiness Review
  scheduled for July 7, 2004
• Steering Committee Authority to Proceed meeting
  scheduled for July 9, 2004
• Formal Parallel 2 Begins July 19, 2004
• Report Control Documents (RCD) Status 73
  Complete (19 of 26 Completed)
• 4 RCDs awaiting final approval
• 3 RCD under development
• 10 reports published in datamart and available
  for review by centers
• Remaining completed reports have been forwarded
  to DOI to be published for Parallel 2

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Activities In Progress

• Documentation
• Finalizing operations plan
• Center Operational Level Agreement (OLA) to be
  distributed to centers on July 2, 2004
• Revising Service Level Agreement (SLA)
• Security services agreement
• Security plan update
• Cutover Plan
• Operations Readiness Review
• Establishing checklist and draft presentation
• Technical
• Evaluating application performance monitoring
  tool
• System connectivity and acceptance testing 95
  complete
• Change Management
• Finalize agency communication plan
• Complete customization of the DOI Requesting
  Office Web Based Training (WBT) to NASA's needs
• Develop a job aids for Brio users and testers
• Develop a fact sheet that managers can use to
  brief their employees on e-Payroll changes
• Begin briefings with managers and administrative
  personnel at the centers

8
Project Key Schedule Activities Metrics

• Agency Report Development 19 of 26 reports
  complete
• Legacy System Development Complete
• Majority of centers 90-95 completed with
  development
• KSC Labor delayed until week of 6/25/2004

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e-Payroll Cost Estimate
10
Key e-Payroll Issues
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Reference / Backup
BACKUP
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e-Payroll Budget Information

• Total Agency Cost 7,500K
• Estimated Cost To Date (2,575K)
• Amount Received To Date 5,700K
• ----------
• Balance 1,800K
• Project Reserve Funding Allocation
• Possible Increase in DOI estimates for CR
  development
• Post Implementation Activities
• Implementation Contingency Plans