NSBE Region IV Treasurer Information

1
NSBE Region IV Treasurer Information

• Current Position Holder
• Suni Smith
• r4treasurer_at_gmail.com
• Type Elected

2
Treasurer Duties from the By-laws

• Shall keep accounts and deposit organization
  funds of the Chapter Treasury.
• Shall oversee expenditures made for Chapter
  Business.
• Shall keep account of all tax-exempt (NSBE)
  financial records.
• Shall prepare Chapter Board operating budgets and
  obtain modifications as necessary.
• Shall produce an official transition report at
  the end of the term of office

3
Other Duties

• Conference Planning
• responsible for the conference budget and
  providing the conference planning chair with the
  budget
• approve any money spent by the Conference
  Planning Committee
• Serve as a hotel contact in all financial matters
• Attend any pre-conference meetings
• Run on-sight registration
• Hold chapter counterpart conference calls

4
Other Duties

• Develop a Strategic Plan
• Prepare and submit monthly reports
• Present a position functional at the Regional
  Leadership Conference
• Set prices for registration for all conferences
• Know all stipulations of the contract for each
  conference
• Provide reimbursements

5
Budget Development

• Write a budget
• Revenue
• Based income on previous year
• Expenses
• Based on objectives of the board
• Projections based on objectives and actual
  expenses from previous year

6
Budget Implementation

• Treasurer should approve all expenditures
• Based on budgeted expenses
• Based on income (projected and actual)
• Based on quotes
• Treasurer tracks expenditures using excel
• When expenses are paid, it should be recorded
  alongside the appropriate line item in your
  budget.
• Receipts are cross-referenced against spreadsheet
• Treasurer tracks income and ensures that funds
  are spent in order of importance.
• Needs (mission critical) vs. Wants

7
Reports

• Submit Monthly Reports to Regional Vice Chair
• Transition Reports
• Duties
• Timeline
• Goals
• Accomplished
• Opportunities for improvement