Envelopes

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Envelopes

• Everything You Always Wanted to Know But Were
  Afraid to Ask

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Size Matters

• As a general rule, use business-size envelopes
• Business Size 9.5 inches x 4 inches
  (approximately)
• These are readily available at any business
  supply (Staples, OfficeMax, etc.) or stationery
  store
• A regular sheet of paper, when folded into three
  equal sections, fits perfectly into a
  business-size envelope.

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9.5
4
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Basics of Addressing

• All writing on an envelope should be in CAPITAL
  LETTERS
• You should NOT use punctuation on an envelope
  (dashes are an exception)
• For friendly letters, hand-write the envelope
• For business letters, it is best to type the
  envelope

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Return Address (Senders Address)

• The RETURN ADDRESS is the senders information.
  It allows the letter to be returned to the sender
  if there is a problem with delivery.
• The first line should have the senders full
  name.
• The next lines should be the senders mailing
  address.
• The last line should be the senders city
  (written out), state (using the post offices
  two-letter abbreviation), and the ZIP Code or
  ZIP4

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BRAD PITT
RETURN ADDRESS

• Senders Name

• Mailing Address

APT 4G
2 MILLIONAIRE ROAD
HOLLYWOOD CA 90211

• ZIP Code

• City

• Postal Abbreviation for California

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Intermediate Addressing

• Address are arranged in most-specific to
  least-specific order
• The top line should be the most specific piece of
  addressing information (usually the name of the
  person to whom youre sending the letter)
• Each subsequent line is less specific, but helps
  get the letter to that final, most specific place.

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Most Specific to Least Specific

• Senders Name is the most specific piece of
  information

• Apartment Number tells which room in the building

BRAD PITT
APT 4G
2 MILLIONAIRE ROAD
HOLLYWOOD CA 90211

• Which road in the city, and which house on the
  road

• Which city in the state

• Which state in the U.S. is the least specific
  piece of information

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Recipients Address

• The RECIPIENTS ADDRESS is the information of the
  person to whom youre writing. It tells the
  postal worker where the letter is supposed to go.
• The first line should have the recipients full
  name.
• The next lines should be the recipients mailing
  address.
• The last line should be the recipients city
  (written out), state (using the post offices
  two-letter abbreviation), and the ZIP Code or
  ZIP4

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BRAD PITT
RECIPIENT ADDRESS

• Mailing Address

Recipients name
APT 4G
2 MILLIONAIRE ROAD
HOLLYWOOD CA 90211
JENNIFER ANISTON C/O HEARTBREAK HOTEL 2332 LONELY
STREET MEMPHIS TN 09685-8907

• City

• Postal Abbreviation for Tennessee

• ZIP4 Code

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ZIP Codes

• ZIP Codes are 5 digit numbers that the Post
  Office created to help letters get where theyre
  going.
• The first digit represents one of ten main
  sections of the U.S.
• The next two digits represent one of one hundred
  sub-sections of those main divisions
• The last two digits represent one of one hundred
  post offices (each of which represents a county
  or town) in the sub-section

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ZIP4

• ZIP4 is an even more specific code than the ZIP
  Code by itself.
• The additional four digits rout the letter to a
  specific part of a town, and to a specific street
  (or part of a street)
• In theory, a letter could get almost exactly to
  where it is going with just a ZIP4