GPSG Senate Meeting

1
GPSG Senate Meeting

• April 19, 2005
• CARC 101

2
Roll Call/Sign-In

• Carol will take roll of chartered organizations.
• All attendees must sign in on roll sheet.

3
Minutes from 4/5/05

• Copies of minutes are in your folders.
• Motion to waive reading minutes?
• Motion to approve minutes?

4
Officer Reports

• Hot Dog Lunch was a success. Students and
  faculty gathered on a beautiful afternoon and ate
  300 hot dogs and many cookies. They also
  received Graduate and Professional Student
  Appreciation Week buttons. Many thanks to the
  graduate school and Linda Dunatov for their
  sponsorship of this event and to Carol and Linda
  for helping plan and coordinate.

5
Research Fair

• The research fair was very well attended
  students presented lots of interesting research
  and ate delicious food.
• Thanks to Matt Paine, Carol Luzon, Linda Dunatov
  and GPSG volunteers for their hard work planning
  and executing the conference
• Also thanks to our faculty judges!

6
Officer Reports, cont.

• Officers for next year
• PresidentPilar Zuber
• Vice-PresidentUsman Malik
• TreasurerLuke Fawcett
• Grad CouncilBryn Adams
• Need to elect secretary today
• Sarah Kiesler, Biology
• Olga Turkington, Chemistry

7
Constitutional Amendments

• Bylaws, Section I.1Finance Committee
• The Finance Committee shall set a due date each
  spring for charters to turn in their budget
  requests based on the SAFC deadlines for GPSGs
  final budget. They shall notify the Senate of
  this due date at least one month in advance.
• After receiving and reviewing budget requests
  from charters, the Finance Committee shall be
  empowered to present to the Senate options for
  budgetary guidelines for that fiscal year.
• Bylaws, Section JTreasury Laws
• The GPSG Accounting Clerk and Treasurer will
  conduct a mandatory treasury meeting at the
  beginning of each semester all chartered
  organizations must send their treasurer or other
  qualified representative. The Fall meeting may
  cover such topics as SAFC Orientation and use of
  GPSG expenditure forms the Spring meeting may
  cover Budget planning and guidelines.
• Bylaws, Article IV, Section IVolunteer
  Representation.
• In order to remain a charter in good standing
  with GPSG, each charter must volunteer for
  GPSG-level events or projects no less than two
  times per academic year. This volunteer
  requirement may be fulfilled by having a member
  of your charter serve as a GPSG officer, serve on
  one of the GPSG committees, volunteer at Fall or
  Spring Orientation, the Graduate Research Fair,
  GPSG fundraisers, or any other event designated
  by the GPSG Officers as needing volunteers. The
  GPSG Secretary shall track volunteer
  participation.

8
Finance Committee Business

• Sharing moneyto reconcile your accounts, you can
  offer funds that will not be spent to other
  graduate students/orgs. We do not want to revert
  funds!
• Psychology -- 400 NOT YET FUNDED
• Info Tech -- 400 NOT YET FUNDED
• Arts Administration -- 250 NOT YET FUNDED
• A math student would also like to travel their
  funds are all spent. Total estimated expenses
  492.00.

9
Next Years Budget

• SAFC awarded us 86,000. This is 13.2 less than
  what we asked for but about 8 more than this
  year. We were awarded some funds above the
  student fees contributed by graduate students.
• Options for bringing our budget within these
  figures
• After allowing for GPSGs fixed expenditures, cut
  everyone by 15.9
• Leave those groups who asked for less than 8
  increase alone and cut the rest of the budgets to
  reach the 86,000 allotment. (Finance
  Committees recommendation)

10
Budgets

• See handout.

11
Proactive Plans for Getting More Money in Future
Years

• Next year, we need everyone to keep track of
  their groups ACTUAL expenditures, not just those
  you use GPSG funds for. Include out-of-pocket
  travel expenditures, travel covered by
  department, other events sponsored by
  fundraisers, charitable expenditures, etc. This
  will help us continue to emphasize the difference
  between GPSGs needs and what we receive.
• There are 12 SAFC representativesthis year
  Luke/Liza was really the only grad student trying
  to justify our budget to 10 or 11 undergrads.
• One of SAFCs complaints was that GPSG does not
  fundraise. Next year it would be a good idea to
  have fundraisers to go into GPSGs reserve
  accountPanthers games, on campus sales, etc.
• Corporate sponsorships for conferences? Linda
  has some ideas in this area.

12
Finance Committee, cont.

• Finance Committee will accept suggestions or
  comments on allocating the budget until 4/26.
  Submit them to caluzon_at_uncc.edu. We will hold a
  vote on the budget at our final meeting, May 3.
• Other budget surplusesabout 900 in GPSG
  contracted services line item, mostly from the
  research fair. We would like individual charters
  to apply for this money if they can use it the
  rest can go toward another event for all grad
  students. Email Carol if you have an event and
  let her know approximate cost.

13
New Business

• All Treasurers need to call Carol about
  reconciling their accounts!!! Do so by next
  Tuesday!!!
• Any other new business?
• Motion to Adjourn?

14
Goodbye

• Please communicate with your groups!! See you
  May 3.